Bid #2026-001- SAND BID

The Town of Bethel, Connecticut, located in Fairfield County, is soliciting sealed bids for the procurement of dry screened sand for road de-icing purposes under Bid #2026-001. The Town estimates a requirement of approximately 4,000 to 6,000 cubic yards of sand to be delivered through April 15, 2026. The sand must meet specific state standards and specifications, including precise gradation requirements and moisture content not exceeding 2.5%, with no frozen material or limestone sand products acceptable. Suppliers must deliver material within five working days of request at a minimum rate of 120 tons per day during weekday hours of 7:00 a.m. to 3:30 p.m., with emergency deliveries available seven days a week from 7:00 a.m. to 7:00 p.m. Prior to bid award, bidders must make a sample of proposed sand available to the Town's Highway Superintendent for inspection, preferably at the bidder's material storage yard. Sealed bids must be received at the Office of the Purchasing Agent, Clifford J. Hurgin Municipal Center, 1 School Street, Bethel, Connecticut 06801, by 9:45 a.m. on October 2, 2025, with public opening and reading scheduled for 10:00 a.m. on the same date via Google Meet (meet.google.com/zdj-prjv-vff or by phone at +1 570-416-2044, PIN: 452 102 425#). Bidders must submit pricing as a per-ton delivered price and specify a minimum delivery amount, with the Town generally ordering sand in 600-ton increments. The Town reserves the right to accept or reject any or all bids and will hold bids for up to thirty days from opening for review and investigation before awarding the contract.

No set-aside designations or restrictions limiting eligibility to specific organization types, such as disadvantaged enterprises, are specified in the solicitation documents. All vendors are eligible to respond to this procurement. The solicitation does not identify any incumbent vendors or current contractors, nor does it reference existing infrastructure or technology requiring integration. Successful bidders must maintain worker's compensation insurance as required by Connecticut law, along with automobile and commercial liability coverage acceptable to the Town, and must provide a certificate of insurance naming the Town as an additional insured within five business days of bid award notification. The contractor must indemnify and hold the Town harmless from all claims and actions arising from the contractor's acts or omissions. Each load must be accompanied by a valid weight slip from a third-party certified scale indicating gross weight, tare weight, and net weight. The estimated total value of the bid is not specified in the available solicitation documents; however, pricing must be quoted on a per-ton delivered basis. For additional information, bidders may contact Sebbie Preston at the Town of Bethel's Office of the Purchasing Agent at 203-794-8513 or prestons@bethel-ct.gov.