INSTRUCTIONS FOR BIDDERS 2026-001.docx
DOCX document 17 KB Posted
- Attached to
- Bid #2026-001- SAND BID
- Solicitation number
- 32647
- Issued by
- Fairfield County, Connecticut
About this file
This document contains Instructions for Bidders and a Pricing Proposal form for Bid #2026-001, a sand procurement contract issued by the Town of Bethel, Connecticut. The Town of Bethel Purchasing Authority is soliciting sealed bids for the supply of dry screened sand that meets state standards and specifications outlined in the Invitation to Bid. Bids must be submitted in sealed envelopes plainly marked "SAND BID #2026-001" to the Office of the Purchasing Agent at Clifford J. Hurgin Municipal Center, 1 School Street, Bethel, Connecticut 06801, by 9:45 a.m. on October 2, 2025. The sealed bids will be opened publicly and read aloud at a special meeting of the Procurement Committee on October 2, 2025 at 10:00 a.m., which bidders may attend in person or via Google Meet (meet.google.com/zdj-prjv-vff or by phone: +1 570-416-2044 PIN: 452 102 425#). Prior to bid award, a sample of the sand must be made available to the Town's Highway Superintendent for inspection, preferably via a site visit to the bidder's material storage yard, to evaluate the bid. The Town reserves the right to accept or reject any or all bids and will hold bids for a period not to exceed thirty days from the date of opening for review and investigation of bidder qualifications before awarding the contract. The contract terms are detailed in Schedule "C" of the Invitation to Bid.
Bidders must submit proposals on the Purchasing Submission and Acceptance of Specifications Form (Schedule "A"), with all items completed; failure to comply will void the bid. Pricing must be quoted as a per-ton delivered price, and bidders must specify a minimum delivery amount. The Town of Bethel is exempt from Connecticut Sales Tax. The successful contractor must maintain worker's compensation insurance as required by Connecticut law and other applicable insurance including automobile and commercial liability coverage, with amounts satisfactory to the Town, and shall provide a certificate of insurance naming the Town as an additional insured within five business days of notification of bid award. The contractor must indemnify and hold the Town harmless from all claims, demands, and actions arising from the contractor's acts or omissions, including all associated costs and attorney's fees. The contractor bears all costs for prompt correction of unsuitable or unacceptable materials, including removal of defective materials and any resulting costs to the Town. All subcontractors and agents must maintain equivalent insurance coverage unless waived by the Town.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| INVITATION TO BID 2026-001.docx | DOCX document | |
| PROSPECTIVE BIDDERS - 3.pdf | ||
| 32647_Jan_28_26_solicitation_doc.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
TOWN OF BETHEL
PURCHASING AUTHORITY
INSTRUCTIONS FOR BIDDERS: SAND BID #2026-001
1. Submit proposals in a sealed envelope plainly marked (SAND BID #2026-001) to identify it properly.
2. Withdrawals of or amendment to bids received later than the time and date specified in the Invitation to Bid will not be considered.
3. The Purchasing Authority of the Town of Bethel reserves the right to accept or reject any or all options, bids or proposals; to waive any technicality in any bid or part thereof and to accept any bid deemed to be in the best interest of the Town of Bethel.
4. Bidders may be present at the opening of bids in person or via Google Meet.
5. Bids shall be held by the Town of Bethel for a period not to exceed thirty (30) days from the date of opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders prior to awarding the contract.
6. Bids must be submitted on the Purchasing Submission and Acceptance of Specifications Form attached as Schedule “A”. All items must be filled in. Failure to comply with this requirement will automatically void the bid.
7. The Contractor shall maintain worker’s compensation insurance pursuant to Connecticut law; and other types insurance if applicable including but not limited to automobile insurance and other commercial liability insurance including injury to person, including death, and injury to property in such amounts satisfactory to the Town of Bethel as set forth in Schedule“B”; and shall provide the Town of Bethel with a certificate of insurance naming the Town of Bethel as an additional insured within five (5) business days after notification of the awarding of the bid and prior to execution of the contract. If applicable, Contractor shall also submit a certificate of insurance to the Town for errors and omissions coverage. Such certificates shall be reviewed and approved by the Town’s Insurance Agent both as to form and coverage i.e., type of insurance, amounts, and form of certificate. All subcontractors and agents of the Contractor shall be required to maintain the same types of insurance coverage unless waived by the Town of Bethel.
8. The Contractor shall indemnify and hold the Town of Bethel harmless from and against all losses from any claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against the Town by reason of any act or omission by said Contractor, its subcontractors, employees, and agents as a result of these bid specifications and/or Contractor’s agreement with the Town. Said indemnification shall include any and all costs and attorney’s fees incurred by the Town of Bethel in defending or litigating any such claims, demands of every such nature and description as a result of Contractor’s acts or omissions.
9. If the materials are not suitable/acceptable, the Town of Bethel will require prompt correction(s). Contractor shall bear all direct, indirect, and consequential costs in making said correction(s) including attorney fees and other costs incurred by the Town of Bethel regarding the Contractor’s failure to comply with these bid specifications and/or agreement with the Town of Bethel, including removal of defective materials.
10. The material (sand) must meet the requirements of the Sand Specifications provided in the Invitation to Bid, and are subject to the approval of the Public Works Director and/or Highway Superintendent.
11. A sample of the sand to be provided under this contract shall be made available to the Town’s Highway Superintendent for inspection, preferably via a site visit to the bidder’s material storage yard, for the purposes of evaluating the bid prior to awarding the contract.
12. The Town of Bethel is exempt from Connecticut Sales Tax.
13. The contract with the successful bidder shall include the required contract terms included in the attached Schedule “C”. These terms are not an exhaustive list of terms and conditions that may comprise the final contract.
Schedule “A”
TOWN OF BETHEL
PURCHASING AUTHORITY
DRY SCREENED SAND
Pricing Proposal and Acceptance of Specifications
The undersigned as bidder, declares that they carefully examined and understand the specifications and instructions to bid, which they accept as sufficient for the purpose intended.
As such, the undersigned hereby submits the following bid to the Town of Bethel:
| Dry screened sand delivered $________________ per ton |
| Minimum delivery amount ________________ |
Furthermore, the undersigned accepts without exception the terms and conditions set forth in the sand specifications included in the Invitation to Bid.
Full Legal Name of Firm: ______________________________________________
Address: _______________________________________
By: _______________________________________ Signature of Authorized Representative
Title: ___________________________________ Phone: ___________________________________ Email: ___________________________________ Date: ___________________________________
** Note: Sand must meet state standards and specifications provided in the Invitation to Bid
File details come from the government source that posted it. Updated .