Bid 021-PUR-2025 employee uniforms

The Dougherty County School System (DCSS) in Albany, Georgia, is soliciting proposals for a comprehensive uniform rental program serving approximately 250 employees across four departments: Facilities Services, Logistical Services, Transportation, and School Nutrition. The procurement requires vendors to provide uniform rental services with weekly laundry and delivery, including the provision of eleven new uniform sets per employee with five uniform changes per week. Uniforms must be customized with two embroidered or patch emblems: an employee name tag over the right shirt pocket and a DCSS logo with department name over the left shirt pocket. Vendors must deliver uniforms weekly on the same day (Tuesday through Thursday) between 7:30 a.m. and 3:30 p.m. to multiple school locations throughout Albany, with all alterations, mending, and size exchanges provided at no additional cost. The pricing structure must include fixed rates for the contract term, with vendors providing simplified discount pricing for replacement costs for damaged uniforms, embroidery charges, restocking fees, extended size upcharges, unreturned inventory fees, and service charges per location. The deadline for questions is June 10, 2025, at 3:30 p.m., with proposals due by 11:00 a.m. on June 24, 2025. The contract will have an initial three-year term from July 1, 2025, through June 30, 2028, with options for up to three additional one-year renewals. The planned contract award date is July 14, 2025, or sooner.

The solicitation does not specify set-asides or restrictions targeting disadvantaged enterprises or particular organization types. However, special consideration will be awarded to vendors with local storefronts located within 25 miles of Albany, Georgia. Preference will also be given to vendors offering secure web portal ordering capability compatible with Euna Solutions Equal Level Marketplace for employee self-purchase options. The current incumbent vendor is Cintas, from which the district currently sources various uniform articles including shirts, work pants, cargo pants, coveralls, jackets, and scrub bottoms; vendors may propose alternative brands and stock numbers. All proposals must include comprehensive documentation consisting of signed and notarized debarment certification, vendor information forms, references from at least three governmental agencies, non-collusion certification, and Georgia Security and Immigration Compliance Act affidavits. Bidders must submit one original, two printed copies, and one digital copy of the complete proposal. The district retains the right to terminate the contract with thirty days' written notice for non-performance, including failure to meet weekly delivery requirements or respond to complaints within eight business hours. No specific award value or budget range is disclosed in the procurement documents.