Bicycle Helmets (Rebid)

The North Carolina Department of Transportation (NCDOT) has issued an Invitation for Bid (IFB #54-CA-10112024) for a three-year Agency Specific Term Contract to procure bicycle helmets through its Integrated Mobility Division's annual Bicycle Helmet Initiative. The procurement seeks to acquire a total of 14,400 small, 40,500 medium, and 27,000 large Strategic Sports 03 Xtreme bicycle helmets or functional equivalents, along with 4,200 each of blue and pink Strategic Sports Model #16-TG Toddler bicycle helmets. All helmets must comply with Consumer Product Safety Commission standard 16 CFR 1203 and will be distributed to organizations across North Carolina. The bid requires electronic submission via the Vendor Portal, with written questions due by January 6, 2025, at 5:00 PM ET and final bids due January 24, 2025, at 2:00 PM ET. The contract will be awarded to the lowest responsive bidder meeting specifications, with pricing required to remain firm for 365 days from the contract effective date. Delivery is mandated within 10 consecutive calendar days after purchase order receipt, with a minimum order quantity of 24 helmets for prepaid shipping.

The solicitation includes a Historically Underutilized Business (HUB) participation goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendors must register in the North Carolina electronic Vendor Portal (eVP) system prior to bid opening and must be capable of providing both pink and blue helmet colors, with red as an acceptable additional option. Previous bid tabulations indicate vendor pricing ranges from $92,866.00 to $2,709,000.00, with delivery timeframes varying between 7-90 days. The contract does not allow price adjustments for the first 365 days, and vendors must factor potential tariff increases into their initial bid pricing. Successful vendors will be expected to support NCDOT's Bicycle Helmet Initiative by providing helmets for distribution, with the first delivery anticipated in the first week of May. Vendors must also complete and submit specific attachments, including HUB Supplemental Vendor Information, Location of Workers Utilized by Vendor, and Certification of Financial Condition forms as part of their bid response.