Berrydale Volunteer Fire Department Administrative Building

Santa Rosa County, Florida is soliciting sealed bids for the design-build construction of a new 3,720 square foot Administrative Building for the Berrydale Volunteer Fire Department located at 13000 Highway 87 in Jay, Florida 32565 (Bid No. 25-039). The project scope includes demolition of the existing 3,222 square foot structure and construction of a new metal building with comprehensive architectural, mechanical, electrical, and plumbing systems that comply with the 2023 Florida Building Code and NFPA 101 Life Safety Code. The facility will feature offices, training rooms, two bunkrooms, break room, warming kitchen, restrooms, shower facilities, storage areas, truck bays, and parking for eight vehicles (seven standard and one handicapped space) on a 1.05-acre parcel zoned Highway Commercial District. The project requires adherence to detailed technical specifications across all building systems, including HVAC with two constant volume air-cooled split systems, LED lighting with occupancy sensors, fire suppression systems, and a septic system with 1,050-gallon tank and 816 square foot drainfield. Bidders must submit a five percent bid guarantee via certified check or bid bond, comprehensive insurance documentation naming Santa Rosa County as additional insured, proof of Florida business authority, references, sworn statements regarding public entity crimes, conflict of interest certifications, and compliance certifications regarding scrutinized companies lists. The maximum contract completion time is 240 calendar days from the Notice to Proceed, with liquidated damages assessed at $1,685.00 per calendar day for delays. Sealed bids must be submitted through the Santa Rosa County e-Procurement Portal at https://procurement.opengov.com/portal/santarosafl by 10:00 a.m. on Monday, July 28, 2025, with written questions due by 4:00 p.m. on Monday, July 7, 2025, and a preconstruction conference to be held within ten days after contract execution.

Santa Rosa County actively encourages participation from small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises, and explicitly prohibits discrimination based on race, color, religion, national origin, disability, sex, or age in contract administration. The County reserves the right to waive irregularities, reject any or all bids, and award the contract to the proposal determined most advantageous to Santa Rosa County. The project includes an allowance for permits set at $1,000.00 and an optional alternate bid for brick wainscot to window sill height, with the contract structured as a lump sum bid price. Progress payments will be issued at 95 percent of work completed with five percent retainage, calculated on or about the fifteenth of each month. Since the contract value exceeds $200,000 pursuant to Florida Statute Section 255.05, performance and payment bonds are required within 10 days of Notice of Award. No specific total project budget is explicitly stated in the procurement documents; however, the comprehensive scope of work, 3,720 square foot facility size, detailed technical specifications, and energy compliance requirements indicating annual energy costs of $1,796 suggest a significant capital investment that likely exceeds $2 million.