Berkshire SC - VRF Installation

The Commonwealth of Massachusetts Executive Office of the Trial Court, Office of Court Management, Facilities Management Department is soliciting bids for installation of a four-head VRF system in the Berkshire Superior Court Clerk's Office at 76 East Street in Pittsfield, Massachusetts, with bids due September 9, 2026 at 12:00 p.m. and a mandatory pre-bid walkthrough on September 1, 2026 at 10:00 a.m. Massachusetts prevailing wage rates apply — a core cost component for all laborers, including HVAC mechanics, electricians, sheet metal workers, and supporting trades.

The scope includes installation of an outdoor condenser unit at basement or ground level, four cooling heads, refrigerant piping, electrical connections, condensate drain lines, core drilling if necessary, and system testing and commissioning in three first-floor offices with individual room setpoint control. Daikin or Mitsubishi systems are preferred. Work will occur during both normal business hours and premium time, with the specific allocation determined at the pre-bid walkthrough. Carpentry, painting, and suspended ceiling repairs are excluded. The contractor must complete the project by April 30, 2027.

Proposals must include a detailed cost breakdown covering labor, materials, equipment, permits and fees; a work schedule with start date, completion date, and material lead time; proof of insurance; acknowledgment of CORI background check requirements; OSHA certificates for all employees; documentation of required licenses and certifications; a one-year parts warranty letter; weekly payroll compliance reports; and prevailing wage acknowledgment. A 50 percent payment bond is required if the total contract value exceeds $25,000. Non-sole proprietors must submit a Contractor Authorized Signatory Form listing individuals authorized to execute contracts on the company's behalf, with electronic signatures accepted in traditional wet, hand-drawn electronic, or digital formats only.