Benefits Management Consulting Services

Fort Bend Independent School District (FBISD) is soliciting proposals for Benefits Management Consulting Services through RFP Number 26-017KB, seeking a comprehensive consultant to support the district's employee benefits program across its 83 campuses serving over 80,000 students. The scope of services includes exploring benefits markets, evaluating plan options, and recommending cost-effective strategies for various benefit categories such as Health Stop Loss Coverage, Group Health Plan TPA Services, Benefits Plan Risk Management Services, Group Retirement Management Services, Group Voluntary Products, and Self-Funded Group Health Plans. A mandatory pre-proposal conference will be held via Microsoft Teams on Tuesday, September 2, 2025, at 10:00 AM CST, with vendor questions due by Thursday, September 4, 2025, at 10:00 AM CST. Proposals are due Monday, September 15, 2025, at 2:00 PM CST and will be evaluated using a 100-point "best value" scoring system that considers purchase price (10 points), vendor reputation (25 points), quality of goods/services (25 points), extent of meeting district needs (30 points), past district relationship (5 points), and long-term costs (5 points). The contract term will be three years with options for two additional one-year renewals.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, though the district's General Provisions document indicates an encouragement of small business participation through a Supplier Diversity Initiative, defining small businesses as independently owned entities with fewer than 50 employees or less than $3 million in annual revenue. The district is a member of the Central Texas Purchasing Alliance (CTPA), which allows other member districts to potentially adopt the awarded contract. Vendors must comply with extensive requirements including comprehensive insurance specifications, federal grant compliance provisions, suspension and debarment certifications, and data protection agreements. While no specific budget range is disclosed, the RFP suggests the potential for a significant contract with comprehensive service expectations. Vendors must be prepared to represent the district in all phases of their insurance program, assist with vendor selection and contract negotiations, and provide ongoing support for claims management, compliance, and actuarial analysis.