Benefits Administration System - Missouri Department of Transportation

The Missouri Department of Transportation (MoDOT) has issued a Request for Proposal (RFPT30034901900169) for a comprehensive Benefits Administration System, seeking a vendor to provide a robust technology solution spanning implementation, data migration, training, and ongoing system management. The procurement covers a three-year contract period with two potential renewal options, targeting a system that will support user access and management for employees, managers, administrators, and retirees. The solicitation requires vendors to propose detailed pricing across multiple line items, including one-time implementation costs, data migration services, training programs, monthly user fees for different user types, monthly hosting fees for a contractor-hosted solution, and project assessment quotation (PAQ) costs. The procurement documents specify that vendors must submit comprehensive technical and pricing proposals that demonstrate their capability to deliver a fully functional benefits administration platform. The solicitation was posted on September 11, 2018, with proposals due by October 23, 2018, at 8:00 PM GMT, and vendors can submit responses electronically through the MissouriBUYS system or via hard copy to the Division of Purchasing. Evaluation will likely focus on overall value, technical capabilities, pricing structure, and the vendor's ability to meet the state's specific benefits administration requirements.

The solicitation appears to be an open competition with no specific set-aside designations or restrictions on vendor participation. No incumbent vendor is mentioned in the procurement documents, and there are no explicit indications of preferences for minority-owned, women-owned, or disadvantaged business enterprises. The payment terms are structured as Net 45 Days with Free On Board Destination delivery terms, providing vendors with clear financial expectations. While the exact budget or potential contract value is not explicitly stated, the comprehensive nature of the request suggests a significant investment in a sophisticated benefits administration technology platform. The multiple jurisdictions involved, including Clark County and Jefferson City, indicate this could be a substantial statewide implementation. Vendors will be required to provide pricing not only for the initial contract period but also maximum prices for two potential renewal periods, demonstrating the state's interest in long-term pricing stability and commitment to the selected solution. The proposal requires vendors to complete various exhibits, technical specifications, and pricing workbooks to fully demonstrate their system's capabilities and alignment with MoDOT's requirements.