Belknap County Sprinkler Inspections & Service

Belknap County is seeking a qualified contractor to provide comprehensive fire sprinkler system inspections, testing, maintenance, and emergency call services for five county facilities located in Laconia, New Hampshire. The Request for Bid (RFB #2025-14FM) covers the Belknap County Nursing Home, Commissioners Office/Administrative Building, Sheriff's Office, Department of Corrections, and Superior Court. The selected vendor must perform all work in strict compliance with NFPA 25 standards and local fire code requirements, including quarterly, annual, and five-year inspections, maintenance and repair services, and 24-hour on-call emergency services with a mandatory two-hour response time. Bidders must demonstrate a minimum of five years of relevant experience in institutional or government facility services, maintain current New Hampshire licenses and certifications, and provide three client references from comparable contracts within the past five years. Proposals must be submitted in a sealed envelope by December 10, 2025, at 12:00 PM to the Belknap County Commissioners Office, with a mandatory pre-bid site visitation to be arranged through the Facilities Director. Evaluation criteria will include experience, qualifications, NFPA 25 compliance, emergency response capabilities, and overall cost competitiveness.

The county intends to award a one-year service contract beginning January 1, 2026, with potential renewals for up to two additional one-year terms contingent on mutual agreement and satisfactory performance. While no specific set-aside designations or restrictions on bidder types are mentioned, contractors must provide comprehensive pricing through a detailed table that includes line items for various inspection types, emergency calls, and material markup percentages for each facility. Bidders are required to carry appropriate insurance and are responsible for verifying existing conditions, equipment inventory, and system types at each location prior to submission. The county reserves the right to accept or reject any or all proposals and to cancel the request at any time. Although a specific budget range is not disclosed, contractors must submit line-item pricing for quarterly and annual inspections, five-year internal piping inspections, emergency calls during standard and after-hours, and material markup percentages for each of the four facilities served.