RFB 2025-14FM.pdf

Request for Bid

RFB # 2025-14FM

Belknap County Sprinkler Inspections & Service

Belknap County Commissioners’ Office Jon T. Bossey, Facilities Director

34 County Drive, Laconia, NH 03246

(603) 737-2391

BELKNAP COUNTY

REQUEST FOR BID

RFB No. 2025-14FM

1. Introduction

Belknap County is seeking qualified firms to provide fire sprinkler system inspections, testing, maintenance, and emergency call services in accordance with NFPA 25: Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems.

The County reserves the right to accept or reject any and/or all proposals. The County reserves the right to cancel this request at any time for any reason.

Services are to be performed at the following County facilities located in Laconia, New Hampshire:

Belknap County Nursing Home – 30 County Drive, Laconia, NH Belknap County Commissioners Office / Administrative Building – 34 County Drive, Laconia NH Belknap County Sheriff’s Office – 42 County Drive, Laconia NH Belknap County Department of Corrections – 76 County Drive, Laconia NH Belknap County Superior Court – 64 Court Street, Laconia NH

The selected contractor will ensure all sprinkler systems are inspected, tested, and maintained in compliance with applicable NFPA, State Fire Marshal, and local code requirements.

2. Scope of Work

A. Routine Inspections and Testing

1. Perform all inspections and testing in accordance with NFPA 25 and manufacturer specifications.

2. Provide quarterly, annual, and five-year inspections as required by code.

3. Inspect and test, as applicable:

o Wet and dry pipe sprinkler systems o Standpipe systems o Fire department connections (FDCs) o Control valves and supervisory devices o Alarm devices and flow switches o Pressure-reducing and relief valves o Gauges, piping, and sprinkler heads

4. Provide a written inspection report for each facility after each visit, noting all deficiencies, corrective actions, and system status.

B. Maintenance and Repairs

1. Provide repair services for identified deficiencies in compliance with NFPA 25 and applicable codes.

2. Obtain prior authorization from the Facilities Director for any repairs exceeding the agreed-upon service call threshold.

3. Use manufacturer-approved replacement parts and materials.

C. Emergency Call Services

1. Provide 24-hour on-call emergency service for sprinkler system issues at all listed County facilities.

2. Respond to emergency service calls within two (2) hours of notification.

3. Provide a written service report for all emergency responses.

D. Documentation and Reporting

1. Provide digital copies of all inspection and service reports within five (5) business days of service.

2. Reports must include:

o Inspection date and location o Technicians performing the work o System type and condition o Any deficiencies or code violations o Recommended corrective actions

3. Maintain records consistent with NFPA 25 and make them available upon request by the Facilities Director or local fire authorities.

3. Contractor Qualifications

1. Must be licensed and insured to perform fire sprinkler inspection and maintenance in the State of New Hampshire.

2. Technicians must be trained and certified in accordance with NFPA 25 and applicable state requirements.

3. Minimum of five (5) years of relevant experience providing similar services for institutional or government facilities.

4. Provide at least three (3) client references for comparable contracts within the past five years.

4. Proposal Requirements

Proposals must include:

1. Company name, address, contact information, and key personnel.

2. Description of company qualifications and relevant experience.

3. Proposed inspection schedule and pricing breakdown (see pricing table below).

4. Hourly labor rates for standard and after-hours work.

5. Three (3) references from similar contracts.

6. Certificate of insurance.

7. Copy of applicable NH licenses or certifications.

5. Pricing Table Service Description

Nursing Home

(30 County Dr)

Admin/Commissioners (34 County Dr)

Sheriff’s Office

(42 County Dr)

Department of Corrections (76 County Dr)

Total Annual Cost

Quarterly Inspection (per visit) $ $ $ $ $

Annual Inspection $ $ $ $ $ 5-Year Internal Piping Inspection $ $ $ $ $

Emergency Call – Standard Hours (per hour)

$ $ $ $ N/A

Emergency Call – After Hours (per hour)

$ $ $ $ N/A

Material Markup % % % % %

Vendors may attach additional pages if more detail or clarification is needed.

6. Evaluation Criteria

Proposals will be evaluated based on:

Experience and qualifications Compliance with NFPA 25 and project requirements Responsiveness and availability for emergency calls Cost competitiveness and completeness of pricing table

7. Contract Term

The County intends to award a one (1) year service contract, beginning on January 1, 2026, with the option to renew for up to two (2) additional one-year terms upon mutual agreement and satisfactory performance.

8. Submission Instructions

All proposals must be submitted in a sealed envelope clearly marked:

“RFP – Sprinkler Inspections and Emergency Services”

Proposals shall be delivered by December 10, 2025, at 12:00, to:

Belknap County Commissioners Office Attn: Facilities Director – Jon T. Bossey 34 County Drive Laconia, NH 03246

Late submissions will not be accepted.

9. Terms and Conditions

Belknap County reserves the right to accept or reject any or all proposals, to waive informalities, and to award the contract in the best interest of the County.

All work shall comply with NFPA 25, applicable state laws, and local fire authority requirements.

The contractor shall coordinate all site access and scheduling with the Belknap County Facilities Department.

It is the responsibility of the bidder to verify all existing conditions, equipment inventory, and system types at each facility prior to submitting a proposal.

The County will make facilities available for walkthroughs upon request. Failure of the bidder to inspect and verify existing conditions shall not relieve the contractor of responsibility for performing the work in accordance with NFPA 25 and this RFP.

10. Contact Information

Site visitation pre-bid is required, please contact:

Jon T. Bossey Facilities Director, Belknap County Email: jbossey@belknapcounty.gov Phone: 603-737-2391