Beds and Mattresses for Bartillon Shelter

The City of Madison Finance Department, acting on behalf of the Engineering Agency, has issued Request for Quotation (RFQ) #5429-0-2025-BG for procuring beds and mattresses for the Bartillon Shelter located in Dane County, Wisconsin. The procurement specifically requires 76 single beds and 89 bunk beds, totaling 254 mattresses, with detailed technical specifications. The beds must be constructed of steel with a matte black powder coat finish, with each sleep surface rated to support a minimum of 350 pounds and featuring bolted assembly connections. Bunk beds must be convertible to two single bed units and include guard rails and ladders. Mattresses must meet stringent requirements including being navy-colored, fluid-proof, vinyl-based, bed bug resistant, antibacterial, and waterproof. The RFQ was released on October 7th, 2025, with quotations due on October 21st, 2025 at 2:00 PM CST. Evaluation criteria will include cost, quality, compatibility, warranty, delivery, past performance, and service capability, with the City utilizing a local vendor preference purchasing policy.

The solicitation does not explicitly specify set-aside designations or restrictions on responding organizations. Vendors must submit comprehensive product literature, assembly manuals, and confirm product specifications as part of their quotation. Delivery will be to 1904 Bartillon Dr, Madison, WI 53704, with the successful vendor responsible for unloading, installing products, and providing 48-hour advance delivery notification. While specific budget ranges are not detailed in the provided documentation, the comprehensive nature of the procurement suggests a substantial contract value covering multiple bed and mattress units. The City will award the contract to the most advantageous bidder, indicating flexibility in selection beyond mere price considerations. Potential respondents should carefully review all specifications and be prepared to demonstrate full compliance with the technical and logistical requirements outlined in the RFQ.