Bear Rocks Dams Modifications

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Natural Resources, is procuring construction services for modifications to Bear Rocks Dam No. 1 (Rock Lake) and Bear Rocks Dam No. 2 (Bear Lake) at the Bear Rocks Wildlife Management Area in Valley Grove, West Virginia. This Centralized Request for Quote (CRFQ 0310, DNR2600000002) seeks a fixed-period construction contract with a 545-day completion timeline, including substantial completion by day 490, with liquidated damages of $350 per day assessed for delays beyond the contract deadline. The scope of work includes mobilization and demobilization, erosion and sediment control, dewatering and water control, clearing and grubbing (5.7 acres), excavation and fill placement (24,149 cubic yards of excavation and over 41,000 cubic yards of fill materials), installation of reinforced concrete cutoff walls, raising risers and installing trash racks, construction of new principal spillway pipes with wingwalls, riprap placement (multiple applications), filter drain construction, riprap placement, stone aggregate placement, and seeding and mulching of disturbed areas, along with fisherman's trail construction (2,528 linear feet total). Bids must be submitted as a lump sum for all labor, materials, and equipment by September 24, 2025, at 1:30 p.m. ET, with a mandatory pre-bid meeting scheduled for September 3, 2025, at 11:00 a.m. ET at the project site and a question submission deadline of September 11, 2025, at 4:00 p.m. ET. Required qualifications include a valid West Virginia contractor's license, Commercial General Liability Insurance of at least $1,000,000 per occurrence, and Automobile Liability Insurance of at least $500,000 per occurrence, plus submission of a bid bond equal to 5% of the total bid amount, a performance bond equal to 100% of contract value, and a labor and material payment bond equal to 100% of contract value upon award. The contractor must establish a comprehensive Quality Assurance/Quality Control plan, submit detailed construction schedules and subcontractor lists for approval, meet Davis-Bacon wage rate requirements, and comply with local labor market hiring requirements (75% of employees from the local labor market). The contractor must also comply with environmental requirements under Dam Safety permits and West Virginia DEP Construction Stormwater permits, with the contractor bearing full responsibility for regulatory violations.

No specific set-aside designations or restrictions on organization types responding to this solicitation are detailed in the available procurement documents. However, the solicitation requires contractors to submit a drug-free workplace affidavit and comply with West Virginia domestic steel product preferences where applicable. For construction contracts exceeding $250,000, the low bidder must submit a list of all subcontractors performing more than $25,000 of work within one business day of bid opening. Site access restrictions require the contractor to close the Wildlife Management Area to fishing and hunting during construction to the extent practicable, with mandatory work stoppages required during the first week of Rifle Deer Season (week of Thanksgiving) without this being considered a project delay; clearing and grubbing operations are restricted to November 15 through March 31 unless Engineer approval is obtained. No specific contract award value or budget range is disclosed in the procurement documents provided, though Civil Tech Engineering Inc. serves as the architect/engineer and initial decision maker for contract matters. Progress payments will be made monthly upon architect approval with 10% retainage held until substantial completion. Addendum #1, issued September 15, 2025, clarified specifications regarding site access, clearing and grubbing operations, borrow area requirements, and demolition scope, and vendors must acknowledge receipt of this addendum to avoid bid disqualification.