Addendum #1 9-15-2025.pdf

Date Printed: Sep 15, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1748033 Reason for Modification:

Doc Description: Bear Rocks Dams Modifications Addendum #1 is issued to publish pre-bid sign in sheet and spec clarifications.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-09-15 2025-09-24 13:30 CRFQ 0310 DNR2600000002 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Sep 15, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

he West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources and Bear Rocks Wildlife Management Area (WMA) to establish a contract for the construction of Bear Rocks Dam No. 1 and Dam No.2.

Modifications per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE BEAR ROCK LAKES

WILDLIFE MANAGEMENT

AREA

BLDG 4 266 BEAR ROCK DR

CHARLESTON WV VALLEY GROVE WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Dam/Impoundment Modifications Construction

Services

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

Dam/Impoundment Modifications Construction Services

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

ADDENDUM NO. 1 – Bear Rock WMA Dam No.s 1 and 2 Modifications

RFQ DNR 26-02

9.15.25

SECTION 1.03 ACCESS TO SITE: The WMA will be closed by DNR for fishing and hunting during construction to the extent possible and the contractor will place signage to indicate road closed at a location to be approved by the Engineer. However, as pointed out during the pre-bid meeting there are many access points to the WMA and it will not be possible to completely close the land to persons entering around the perimeter of the WMA. Also, if work has begun prior to the first week of Rifle Deer Season (week of Thanksgiving), the contractor will stop work for that week and this stoppage will not be considered as project delay and will need to be built into the Contractor’s schedule.

SECTION 1.10 BORROW AREA:

Replace the next to the last paragraph in this section as noted:

Specification currently reads:

Borrow stripping and stockpiling topsoil, excavation, loading, hauling, and reclamation grading shall be included in Pay Item 5.0 Excavation. Material sampling and testing from excavation and/or borrow area for compliance with these Specifications shall be included in this pay item.

No separate payment shall be made for this work.

Replace this section with the following paragraph:

Borrow stripping and stockpiling topsoil, excavation, loading, hauling, and reclamation grading shall be incidental to the fill pay items and no separate payment will be made.

SECTION 2.13 DEMOLISH AND DISPOSE OF EXISTING WINGWALLS

Section 2.13 of the Specifications is revised by this addendum to include demolition of existing concrete cut off walls in the existing Emergency Spillway of Dam No. 2. This work is in addition to the wingwall demolition and will be included as part of the lump sum demolition cost for this pay item. This addendum does not change or alter the content of this specification and all provisions still apply.

SECTION 2.02 CLEARING & GRUBBING.

To emphasize information provided in the specifications and discussed during the pre-bid meeting, clearing can only be performed during the period of November 15 thru March 31 unless approved by the Engineer and Owner.

As provided in Section 2.02.2, Clearing debris may be windrowed along the edges of the project if approved by the Engineer and if it does not interfere with access to or use of the dam, lakes, and Wildlife Management Area. Clearing debris or ashes from burning cannot be disposed of in the fill areas. As discussed during the pre-bid meeting, windrows are approved and shall be no more than 8 ft. tall. Also, a 10 ft. gap will be provided between the ends of the windrow at 50 ft. intervals to provide access and serve as a hunter and wildlife passage. Timber cut from the site will become the property of the

Contractor and can be sold if desired. However, any saleable timber must be immediately removed from the site and cannot be stockpiled.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. A copy of the pre-bid sign in sheet.

2. Clarification of specifications.

Text4: CRFQ DNR26*02