Bear Rock Lakes Dam Modifications REBID

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is rebidding a Centralized Request for Quote (CRFQ) for construction services to modify Bear Rock Dam No. 1 (Rock Lake) and Dam No. 2 (Bear Lake) located at Bear Rock Lakes Wildlife Management Area in Valley Grove, Monongalia County, West Virginia. The procurement seeks comprehensive dam modifications to bring both structures into compliance with Dam Safety Regulations and obtain Certificates of Approval, including raising the principal spillway riser, installing new trash racks, repairing spalling damage, constructing emergency spillway cutoff walls, extending principal spillway pipes, demolishing and constructing concrete wingwalls, placing riprap at spillway outlets, installing Flexamat erosion control lining, constructing filter drains, building fisherman's and access trails, and completing seeding and mulching on approximately 7.93 acres of disturbed areas. The scope of work encompasses clearing and grubbing (5.7 acres), excavation (24,149 cubic yards), concrete work (22 cubic yards), fill materials totaling 40,611 cubic yards, filter materials (993 cubic yards), riprap (319 cubic yards), flexmat installation (1,203 square yards), HDPE pipe installation (74 linear feet), stone aggregate materials (2,363 tons), and fisherman's trail construction (2,528 linear feet) with concrete stop blocks. The contract is a fixed-price agreement with a 545-day completion period from notice to proceed, with substantial completion required by day 490, and payment structured through lump-sum items and unit-price items; contractors must possess a valid West Virginia contractor's license, maintain commercial general liability insurance of $1,000,000 and automobile liability insurance of $500,000, comply with Davis-Bacon wage rates, and employ at least seventy-five percent of workers from the local labor market unless waived. A mandatory pre-bid meeting was held on December 3, 2025, at 11:00 AM ET, with questions due by December 5, 2025, at 4:00 PM ET; bids are due December 18, 2025, at 1:30 PM ET to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to Joseph (Josh) E. Hager III at (304) 558-2306 or joseph.e.hageriii@wv.gov. The award will be made to the lowest qualified responsible bidder, with work anticipated to commence in January or February 2026.

The procurement contains no designated set-asides for disadvantaged enterprises or minority-owned businesses based on the available documentation. Respondents must be registered with West Virginia, cannot owe any debt to the state or political subdivisions, and must submit a signed drug-free workplace affidavit along with their bid. A five percent bid bond is required with bid submission, along with performance and labor/material payment bonds each equal to 100 percent of the contract value prior to award; progress payments will be made monthly with ten percent retainage withheld from each payment, and liquidated damages of $350 per day apply for delays beyond the contract completion date. All fill materials must be obtained primarily from onsite excavations or approved borrow areas, with compaction requirements of 95 percent of maximum dry density as determined by Standard Proctor testing, and contractors must establish and maintain a dewatering plan to lower reservoir levels a minimum of 5 feet and maximum of 7 feet at a rate not exceeding 1 foot per day. Clearing operations are restricted to November 15 through March 31 unless approved by the engineer and owner, with work stoppage required during the first week of Rifle Deer Season without project delay consequences. No specific contract award value or budget range is disclosed in the available solicitation documents; however, the engineer's estimate exists but remains undisclosed to bidders. Vendors must submit a subcontractor list identifying all subcontractors performing more than $25,000 of work within one business day of bid opening.