Addendum #1 12-11-2025.pdf

Date Printed: Dec 11, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1831583 Reason for Modification:

Doc Description: Bear Rock Lakes Dam Modifications REBID Addendum #1 issued to publish pre-bid sign in sheet and agency responses to all vendor submitted questions.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-12-11 2025-12-18 13:30 CRFQ 0310 DNR2600000007 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Dec 11, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

he West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources, Bear Rock Lakes Wildlife Management Area (WMA), to establish a contract for the construction of Bear Rock Dam No. 1 and Dam No.2.

Modifications per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE BEAR ROCK LAKES

WILDLIFE MANAGEMENT

AREA

BLDG 4 266 BEAR ROCK DR

CHARLESTON WV VALLEY GROVE WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Dam/Impoundment Modifications Construction

Services

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

Dam/Impoundment Modifications Construction Services

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

RFI: Vendor Questions for CRFQ DNR 26*07 Bear Rocks Lake Dam Modifications

Q.1. DO THE FISHERMAN TRAILS GET FABRIC BENEATH THE STONE?

A. Yes, see details Sheet D4.

Q.2. IS THE FISHERMAN TRAIL STONE INCIDENTAL TO THE TRAIL?

A. Yes.

Q.3. IS MONUMNENT RAISING INCIDENTAL AND TO WHICH BID ITEM, AND HOW MANY

MONUMENTS ARE THERE TO RAISE?

A. Yes it is incidental to Pay Item 5 Excavation. There are 2 monitoring wells at Dam 1 (B-5 and 5A) and there are 3 at Dam 2 (4, 11A, and12A). There are five total. The monitoring wells are shown on Sheet 01 and the detail on Sheet D4. The List of monitoring wells provided on the detail on Sheet D4 is incorrect. A corrected list is provided below:

Dam 1 - B-5

Dam 1 - B-5A

Dam 2 - B-4

Dam 2 - B-11A

Dam 2 - B-12A

Q.4. CAN THE CONCRETE WINGWALLS BE PRECAST?

Q.5. CAN THE CONCRETE DEMO BE UTILIZED IN THE ROCK FILL ZONE IF REBAR IS REMOVED?

A. No.

Q.6. IS COHESIVE MATERIAL AVAILABLE WITHIN THE EXCAVATION?

A. Yes. See boring logs and sections for limits of excavation.

Q.7. IS THE COARSE AND SAND MATERIALS INCIDENTAL TO THE 42" PSW PIPE EXTENTIONS?

Q.8. CAN THE CONCRETE USED IN THE ESW CUT OFF WALL BE FIBER REINFORCED AS AN

ALTERNATE TO REBAR?

A. No.

Q.9. CAN CLEARING MATERIALS BE BURNED ON SITE?

A. Yes with proper permits. Windrowing is also allowed.

Q.10. IS THERE A LOCATION FOR THE REQUIRED OFFICE TRAILER?

A. The location will be determined at the Pre-Construction Conference.

Q.11. IS THERE EXISTING UTILITIES FOR THE OFFICE TRAILER?

A. No.

Q.12. IS THERE A PROJECT FUNDING SIGN?

A. No. A sign is required for the construction stormwater permit as indicated in the SWPPP.

Q.13. IS THERE REQUIRED OUTFALL SIGNAGE?

A. No.

Q.14. HOW MANY SETTLEMENT POINTS ARE REQUIRED?

A. 2 monuments are located on Dam 1 and 3 on Dam 2. See Sheets 06 and 04 for location.

Q.15. HOW MANY MONITORING WELLS ARE THERE TO RAISE?

A. See response to Q3 and 14.

Q.16. IS THE 6" PERF AND SOILD PIPE INCIDENTAL TO THE 42" PSW PIPE?

Q.17. DEWATERING, ARE THERE ANY HISTORICAL FLOW NUMBERS THAT CAN BE PROVIDED?

Q.18. WHO IS RESPONSIBLE IF A CATASTROPHIC RAIN EVENT HITS THE PROJECT? THERE IS NOT

A PUMP BUILT TO HANDLE AN EXCESSIVE RAIN EVENT?

A. The contractor is responsible for damage. See Specification Section 2.16.2 Method and

Requirements.

Q.19. IS THE PSW PIPE CURRENTLY IN PLACE CAPABLE OF FLOWING FULL OPEN IF A RAIN

EVENT HAPPENS?

Q.20. HAS WATER EVER RELEASE THROUGH EITHER ESW ON THE CURRENT DAMS?

A. Yes. During flooding in the Wheeling area earlier this year, the ESW’s operated. No damage to the spillways or dam occurred.

Q.21. ARE THE FINE AND COARSE DRAIN ZONES PAID THROUGH THEIR RESPECTIVE STONE

ITEMS?

Q.22. CAN EXISTING RIP RAP BE SALVAGED FOR REUSE AS AVAILABLE?

Q.23. IS THE CLEANING OF BEROCK ONLY BENEATH THE COHESIVE FILL ZONES?

A. Yes but only required in the existing ESW at Dam 1 where it is to be abandoned and filled.

It will be important to have the new ESW constructed at Dam 1 before the existing spillway is filled.

Q.24. HOW IS CLEANING BEDROCK TO BE PAID FOR?

A. This item is subsidiary to Pay Item 5 and no separate payment will be made.

Q.25. X-SECTION 1-1 DRAWING 04 IS EXCAVATION TO TO THE EXISTING COHESIVE LAYER?

A. The excavation will be extended to bedrock and the rock surface cleaned in the ESW to be filled. The embankment excavation will extend into the dam embankment as shown on the

Plans.

Q.26. SAWCUTTING THE CUTOFF WALLS PRIOR TO HOE RAMING THE ROCK WILL BE NEARLY

IMPOSSIBLE DUE TO DEPTH, IS THERE AN ALTERNATIVE METHOD ACCEPTABLE?THE PSW RISER

PATCHING, IS THERE A SPECIFIC PRODUCT TO BE USED OR JUST A GOOD QUALITY NONSHRINK

MATERIAL?

A. The cut off wall is to be constructed as designed. Means and methods are to be determined by the Contractor and approved by the Engineer. The material proposed to be used for PSW patching does need to be a non-shrink material that will need to be submitted and approved by Engineer.

Q.27. IS THERE AN ENGINEERS ESTIMATE?

A. Yes. However, this information is not disclosed to bidders.

Q.28. WHEN IS IT ANTICIPATED THE WORK WOULD BE AWARDED?

A. January or February 2026.

Q.29. WHEN IS THE WORK ANTICIPATED TO BEGIN?

A. January or February 2026.

Q.30. IS THE FINE FILTER MATERIAL NONCAL MATERIALS SUCH AS MASONRY SAND?

A. Fine filter aggregate will be ASTM C33 Concrete Sand.

Q.31. ARE THE REMAINING ROCK MATERIALS LIMESTONE?

A. There is limestone onsite. Please refer to the Boring Logs attached to the Specifications.

Q.32.Boring B-1A was drilled at the top of the cut for new emergency spillway at Dam No.1, hard sandstone was encountered at depth of 23.5’. The plan final slope is 2.5:1. If hard rock is encountered during excavation, can the slope be steepened to hit the 1090 while maintaining a

50’ wide channel? This same situation occurs at Dam No. 2.

A. The channel slopes must be constructed per plan. Any deviation from the plan will require

WVDEP Dam Safety and Engineer approval.

Q.33. Item 14 – 7.93 Acres Seeding Fertilizing, and Mulching – Does this include the borrow and waste sites?

Q.34. May WVDOH 307-1 be substituted for WVDOH 307-2? Atterberg limit test was performed for the WVDOH Certification, will it be required to test again?

A. Yes. Crushed stone must be provided by a WVDOH certified supplier. No other testing will be required unless the material, in the opinion of the Engineer, would be different from the certification provided by the supplier.

Q.35. Specification number 1.13- Field Office – it is required, what is the required size and specifications to be included in the field office?

A. An 8 x 20 office should be sufficient. The office should be fitted with two desks, chairs, and a table for plan viewing. Power for lights should be provided. A portable heater or ac can be provided if needed.

Q.36. Specification number 1.17 – Quality Assurance Control- will engineer accept supplier certification of compliance in lieu of specified testing when supplier is qualified by the WVDOH?

A. Yes for crushed stone and rip rap materials.

Q.37. Can broken concrete be used as substitute for commercial Riprap?

Q.38. Sheet O4 - are sections available to the right and left of the Fisherman’s Trail Type 1 from the dam so that we can calculate the Riprap required, which is incidental to the item?

A. No. See bid sheet for the length of the trail and type of trail to be constructed and the detail on Sheet D4.

Q.39. Specification number 2.17 – Crushed Stone Aggregate, No. 1 Stone, Fisherman’s Trail

Type 1, Type 2, and Type 3, and Concrete Stop Blocks – existing access road and new access road are show on the design drawing. We can not find the drawings to give us specific limits and description of work required?

A. There is a pay item for concrete stop blocks. 36 are shown on the bid sheet. See Drawing

06 for the stop block locations. Fisherman’s trail type 1, 2, 3, and the access trail are shown on Drawing Sheet 01 as dashed lines. Refer to the legend and details for these features.

Q.40. Construction Sequence Note 7 -Remove temporary measures and reclaim affected area after site is vegetated. Then in Note 13 Erosion and Sediment control measures will be removed by owner. Who is to remove the temporary measures?

A. To clarify, the Contractor will remove all E&S measures and spot seed after the site is revegetated. Note 13 referring to Owner removal of E&S is incorrect. Owner should be replaced by Contractor on this note.

Q.41. Sheet D8 talks about vegetated “vee” channels with erosion control matting with vegetation lining, where are these located?

A. See Drawing Sheet 03. Temporary ditching is required downstream of Dam 1.

Q.42. ARE THE REMAINING ROCK MATERIALS LIMESTONE?

A. There is limestone onsite. Please refer to the Boring Logs attached to the Specifications.

Q.43. CAN YOU SPEC THE LAKE AERIATORS FOR EACH LAKE?

A. Aeration will not be required for the project at this time. If there is a need for aeration, we will handle that item by change order during construction.

Q.44. IS THE ACCESS ROAD SHOWN ON SHEET 01 THE CONSTRUCTION EQUIPMENT ACCESS

BETWEEN DAMS?

A. Construction access roads are denoted by a “CA” line type on Drawing Sheet 01.

Q.45. DOES IT GET ANY STONE COATING? DOES IT GET RECLAIMED UPON COMPLETION?

SEEDED & MULCHED?

A. Pay Items 17.1 and 17.2 provide crushed stone quantities for construction access road stabilization at the discretion of the Engineer. If required and approved, these items will be paid per ton. The construction access road is to be returned to it’s original or better condition at completion of the project.

Q.46. DOES CONSTRUCTION ACCESS GET PAID FOR AS INCIDENTAL TO ANYTHING?

A. Construction access is subsidiary to the project and no separate payment will be made.

Pay Items 17.1 and 17.2 provide crushed stone for stabilization if required and approved by the Engineer.

Q.47. WHERE CAN STUMPS BE DISPOSED OF AND WHAT METHOD?

A. Section 1.12 of the specifications allows stumps to be buried, chipped, or burned. Stumps can also be windrowed with other clearing debris.

Q.48. CLEARING WAS STATED IN PREBID TO BE WINDROWED, HOWEVER SPECS SAY BURNT OR

CHIPED CAN YOU CLARIFY?

A. Windrowing is allowed.

Q.49. ARE SUBMITTALS ACCEPTABLE ELECTRONICALLY OR IN WRITING?

A. Electronic submittals in pdf format are acceptable and encouraged.

Q.50 PAY FOR EMBANKMENT IS PAID AS IN PLACE? SO THERE IS NO PAY FOR BORROW IF

NEEDED?

A. There is no pay item for borrow. It is subsidiary to the fill pay items.

Q.51. WHERE IS THE WASTE AREA? IS IT WITHIN THE PROPOSED BORROW AREA? HOW CAN IT

BE ACCESSED FROM LAKE 2?

A. There is a waste area downstream of Dam 2 and the borrow area at Dam 1 can be used for waste but only after all suitable material needed for the project has been removed.

Q.52. THE EXISTING 42" PSW PIPE WAS STATED TO BE SLIPLINED WITHIN AN OLDER CONCRETE

BOX CULVERT. IS THE ANNULUS GROUTED? WILL IT REQUIRE CAREFUL HAND CHIPPING TO

EXPOSE IT FOR THE ELECTRONIC COUPLER?

A. The old concrete box has been slip lined with a 42 inch diameter HDPE pipe. The HDPE pipe extends out beyond the demolition limits and grout removal should not be required for the electrofusion coupler.

Q.53. DEWATERING @ 1' PER DAY IN TIMES OF RAIN AND HUGE STORMS HOW IS IT EXPECTED

TO BE MAINTAINED AT THE LOW LEVEL MARK?

A. The contractor will be required to maintain a dewatering system consisting of siphons and pumps. Some fluctuation of the lake level is expected. If a major storm event would occur and fill the lake substantially, a slow drawdown would be necessary.

Q.59. THE FISHERMANS TRAIL RUNNING FROM DAM 1 TO DAM 3, DOES IT GET FAABRIC &

STONE? HOW WILL THIS BE PAID FOR?

A. Yes where it runs along the lake and it is a Fisherman’s Trail Type 2. The length of Type 2 trail is shown on Drawing Sheet 01 as a light brown dash line. See drawing sheet and legend.

As shown on Drawing Sheet 01, some of the trail is Fishermans Trail Type 2 and some is an access trail for hikers. Only the Fishermans Trail Type 2 gets fabric and stone.

Q.60. TOPSOIL REDISTRIBUTION ON DISTRUBED AREAS, HOW WILL THIS BE PAID FOR?

A. Topsoiling is incidental to seeding and no separate payment will be made. See Pay Item

14.

Q.61. FOUNDATION CLEANING, CAN YOU QUANTIFY THE CLEANING AREA? HOW EXTENSIVE

WILL THIS REQUIREMENT BE, SPECS MENTION HAND CLEANING AND DENTAL GROUTING. CAN

THESE ITEMS BE QUANTIFIED TO MAKE THE BID PROCESS MORE FAIR? ADD AN ITEM FOR

CLEANING AND ONE FOR DENTAL GROUTING WITH AT LEAST AN ESTIMATED QUANTITY?

A. See Drawing Sheet 04 and Section 1-1 for limits of foundation preparation. The amount of cleaning will be determined in the field. The need for dental concrete or grout is unlikely but cannot be determined until the bedrock surface is exposed. The intent is to obtain a tight seal between the rock surface and cohesive embankment so that seepage along the interface does not occur.

Q.62. RANDON FILL HAS A MAX PARTICLE SIZE OF 8" CAN THIS BE INCREASED TO 15 TO 18"?

Q.63. WILL COHESIVE FILL MATERIAL REQUIRE SCREENING TO REACH THE 2" MAX PARTICLE

SIZE?

A. Refer to Section 2.07.3.2 for material requirements. Specifications allow occasional 2 inch rock particles but no rock clusters. We believe there should be suitable material onsite that can be used as cohesive fill without screening. However, suitable material may need to be separated during excavation and stockpiled for later use. Also, oversize and excessive numbers of rocks may need to be removed from the lift by hand labor or mechanical means before compaction.

Q.64. SOIL COVER SPEC MENTIONS PROCESSING WILL THIS BE A REQUIREMENT?

A. Yes. Oversize rocks will need to be removed from the soil cover by hand methods or mechanical means. At completion, the intent is to have a surface free of large rocks so that it can be mowed.

Q.65. THE ACCESS TRAIL FROM DAM 1 TO DAM 3 DOES THIS GET SILT FENCE THE ENTIRE

DISTANCE?

A. No. Refer to Drawing Sheet 03.

Q.66. HOW DOES THE ACCESS TRAIL GET PAID FOR? IS IT INCIDENTAL TO SOMETHING? CAN IT

BE SEPERATED WITH A BID ITEM?

A. There is a pay item for Access Trail. See Pay Item 18.

Q.67. Sheet 06 Monitoring Wells – Is that found on Sheet D4 Observation Well Raising Details?

A. Yes.

Q.68. Sheet D5 Settlement Monuments – Where are they located?

A. See Drawing Sheets 04 and 06.

Q.69. 2.02 Clearing & Grubbing – Clearing debris may be windrowed along the edge of the project if approved by the Engineer? What can be windrowed? Stumps also.

A. Stumps can be disposed of as described in Section 1.12 or windrowed.

Q.70 Will woven belted silt fence be paid as item for all Borrow & Waste Sites?

A. Yes.

Q.71. Section 218 Access Trail – Since it is in the LOD, will this item be paid under clearing & grubbing and any temporary erosion control?

A. Clearing and grubbing is not required along the access trails. The trail alignment will be adjusted to avoid large trees and only removal of small saplings and brush is anticipated.

Grading is expected to be minimal. The access trail is basically a hiking trail. Refer to Sheet

D8 for details.

Q.72. Section 2.04.4 – Will a floating aerator and power supply be provided & installed to support fish be directed by the Engineer?

A. No, the aerators and power supply will not be required at this time. If there is a need for aeration, this item will be handled by change order.

Q.73. Is there a target dissolved oxygen level that needs to be maintained?

Q.74, What is the shape and dimensions of the lakes?

A. Refer to site plans.

Q.75. What is the volume of the lakes?

A. Not available.

Q.76. Power on site?

Q.77. Length of project?

A. The contractor has 545 days to complete after NTP.

Q.78. Will any additional SWPPP or Permits be required other than what has already been approved?

Changes / Clarifications:

• SECTION 1.03 ACCESS TO SITE: The WMA will be closed by DNR for fishing and hunting during construction to the extent possible and the contractor will place signage to indicate road closed at a location to be approved by the Engineer. However, as pointed out during the pre-bid meeting there are many access points to the WMA and it will not be possible to completely close the land to persons entering around the perimeter of the WMA. Also, if work has begun or is ongoing prior to the first week of Rifle Deer Season (week of Thanksgiving), the contractor will stop work for that week and this stoppage will not be considered as project delay and will need to be built into the Contractor’s schedule.

• SECTION 1.10 BORROW AREA:

Replace the next to the last paragraph in this section as noted:

Specification currently reads:

Borrow stripping and stockpiling topsoil, excavation, loading, hauling, and reclamation grading shall be included in Pay Item 5.0 Excavation. Material sampling and testing from excavation and/or borrow area for compliance with these Specifications shall be included in this pay item.

No separate payment shall be made for this work.

Replace this section with the following paragraph:

Borrow stripping and stockpiling topsoil, excavation, loading, hauling, and reclamation grading shall be incidental to the fill pay items and no separate payment will be made.

• SECTION 2.13 DEMOLISH AND DISPOSE OF EXISTING WINGWALLS

Section 2.13 of the Specifications is revised by this addendum to include demolition of existing concrete cut off walls in the existing Emergency Spillway of

Dam No. 2. This work is in addition to the wingwall demolition and will be included as part of the lump sum demolition cost for this pay item. This addendum does not change or alter the content of this specification and all provisions still apply.

• SECTION 2.02 CLEARING & GRUBBING.

To emphasize information provided, clearing can only be performed during the period of November 15 thru March 31 unless approved by the Engineer and

Owner.

As provided in Section 2.02.2, Clearing debris including stumps may be windrowed along the edges of the project if approved by the Engineer and if it does not interfere with access to or use of the dam, lakes, and Wildlife Management Area.

Clearing debris or ashes from burning cannot be disposed of in the fill areas.

Windrows are approved and shall be no more than 8 ft. tall. Also, a 10 ft. gap will be provided between the ends of the windrow at 50 ft. intervals to provide access and serve as a hunter and wildlife passage.

Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. A copy of the pre-bid sign in sheets.

2. Vendor questions and responses.

3. Changes / Clarification of specifications.

Text4: CRFQ DNR26*07