BD26-78 Utah State Parks Automated Saunas
Closed State & local contract opportunity Posted
- Solicitation number
- BD26-78
- State
- Utah
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
The State of Utah Division of Purchasing is soliciting proposals for a five-year concession agreement to provide automated sauna services at three state parks — Willard Bay, Utah Lake, and Wasatch Mountain — under RFP BD26-78, with proposals due June 15, 2026 and a mandatory in-person site visit required June 8, 2026 at 10:00 a.m. at Wasatch Mountain State Park Visitor's Center. Failure to attend the entire site visit will result in automatic disqualification; late arrivals are not permitted to proceed.
The concessionaire must provide portable, mobile, or temporary sauna structures with no permanent foundations, compliant with Utah State Building Code, State Fire Code, and ADA accessibility standards per ICC/ANSI A117.1-2017. Services must operate a minimum schedule of Friday through Sunday, 8:00 a.m. to 8:00 p.m., and Monday through Thursday, 10:00 a.m. to 6:00 p.m., subject to seasonal adjustments. Units must incorporate automated reservation systems with time-sensitive access codes. The concessionaire is responsible for unit acquisition, installation, daily sanitization, system management, maintenance, emergency response, and compliance with local health department permits and building permits. The Division reserves the right to expand operations to any of its 46 parks system-wide during the contract term.
Financial obligations include a percentage-based concession fee on adjusted gross receipts (minimum suggested 10.0 percent) plus a fixed utility fee of $100 per month per park location. The concessionaire must carry general liability insurance of $1 million per occurrence / $3 million aggregate, name the Division and Bureau of Reclamation as additional insureds, maintain worker's compensation coverage per Utah law, and restore sites within 30 days of contract termination.
Evaluation uses a three-stage best-value process: Stage 1 screens for mandatory minimum requirements including site visit attendance; Stage 2 scores technical proposals on a 1,000-point scale (required sauna services 400 points, business development plan 200 points, company qualifications 200 points, financial projections 50 points) with a 510-point threshold to advance; Stage 3 scores concession fee proposals (150 points) by percentage offered. The contract term is five years from date of last signature with no renewal options.
Opportunity text
Issuing Procurement Unit: State of Utah Division of Purchasing Conducting Procurement Unit: Division of State Parks The purpose of this RFP is to enter into a contract to provide: A five (5) year concession agreement for the provision of non-permanent and automated sauna services at Utah's State Parks to enhance year-round recreational value of the parks with high-quality wellness amenities. The sauna services will be provided at Willard Bay State Park, Utah Lake State Park, and Wasatch Mountain State Park. Mandatory Site Visit: Bidder must attend in person the MANDATORY SITE VISIT on Monday, June 8th, at 10:00AM at Wasatch Mountain State Park Visitor's Center, 1281 Warm Springs Rd, Midway, UT, 84049. Per Utah Procurement Rule R33-101-13 Pre-Bid Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at the specified time. Any prospective bidders who arrive late to the meeting will not be allowed to continue with the site visit nor submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder who does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/texts during the site visit. Phones may be used to take pictures. All discussions not related to the site visit must be done after the site visit to avoid disturbing attendees. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee's contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation. It is anticipated that this RFP will result in a single contract award to the responsive and responsible vendor with the highest score justified by the procurement code . Length of Contract: Five (5) years Price Guarantees: All concession fees (revenue share) paid to the Division of State Parks must remain firm for the entire five (5) year term. All user-facing pricing (rates charged to the public) must remain firm for at least the first twenty-four (24) months of the contract.
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