BCANGB Floor Mat Rental and Cleaning Services.

The State of Michigan Department of Military and Veterans Affairs, on behalf of Calhoun County, issued Request for Proposal No. 200000000611 for Floor Mat Rental and Cleaning Services at Battle Creek Air National Guard Base (BCANGB). The procurement seeks bi-weekly pickup, replacement, and cleaning of vinyl-backed nylon pile floor mats across 23 buildings at the facility. The scope includes delivery of 128 standard 3' x 5' mats and 18 larger 3' x 10' mats during winter months (October 1 through April 30), and 89 standard mats and 4 larger mats during summer months (May 1 through September 30), with mats required at building entrances, vestibules, hallways, offices, classrooms, laboratories, and warehouse spaces. Winter-rated mats are specifically required for the 3' x 10' dimensions. Proposals were due February 24, 2020, at 3:00 p.m. Eastern Time, with an anticipated contract start date of March 1, 2020. A mandatory pre-bid meeting was held February 12, 2020, at 10:00 a.m., and written questions were due February 14, 2020, at 3:00 p.m. Eastern Time, with responses posted by February 17, 2020. The contract term is three years with two optional one-year renewal periods at the State's sole discretion. Proposals will be evaluated on a pass/fail basis across three categories: product specifications compliance, vendor experience and background, and delivery capabilities. Required qualifications include maintaining $1,000,000 commercial general liability insurance, $1,000,000 automobile liability insurance, and workers' compensation coverage; holding all necessary licenses and permits for cleaning facilities; and complying with local, state, and federal environmental regulations. Pricing must be submitted monthly for winter and summer schedules separately with firm pricing for the entire contract length, and no subcontracting is permitted.

The procurement considers qualified disabled veteran-owned business status under Michigan law as a potential set-aside designation. The solicitation does not identify any incumbent contractors or existing infrastructure requirements for integration. Pricing must be submitted in modifiable formats such as Microsoft Word or Excel, with monthly pricing per unit, total monthly costs, and annual costs for each mat size required. Contractors are encouraged to offer early payment discounts by specifying a discount percentage for invoices paid within a designated number of days of receipt. The State will make payments via Electronic Fund Transfer (EFT) within 45 days of invoice receipt, with invoices due within 10 business days of order receipt. Federal provisions apply if the purchase is funded in whole or in part with federal appropriated funds. The contract documents do not specify an anticipated award value or budget range for this procurement.