BC-736-251-003 - Ellicott City District Court Fire Alarm

The State of Maryland, specifically the Department of General Services, is seeking bids for the BC-736-251-003 Ellicott City District Court Fire Alarm System replacement project located at 3451 Court House Drive in Ellicott City, Howard County. The procurement involves a comprehensive fire alarm system replacement, requiring the successful contractor to furnish and install all materials, parts, supplies, tools, equipment, permits, labor, supervision, training, and testing. The project scope encompasses a complete system overhaul at the Ellicott City District Courthouse/Multi-Service Center, with a prescribed completion timeline of 180 calendar days from the contract start date. Electronic bid submissions must be submitted through eMarylandMarketplaceAdvantage (eMMA) by February 19, 2025, at 2:00 PM, with a mandatory pre-bid conference scheduled for February 12, 2025, at 10:00 AM at the courthouse location. Bidders must submit all questions by February 14, 2025, at 3:00 PM, and bid prices must remain valid for 120 days following bid opening. The contract will be awarded to the responsive and responsible bidder with the lowest bid price, with liquidated damages of $350 per calendar day for delays beyond the specified completion timeline.

This procurement is designated as a Small Business Reserve (SBR) project with a Small Procurement Category III classification, under $200,000, which restricts participation to certified small businesses. The solicitation includes a 10% Minority Business Enterprise (MBE) participation requirement and encourages Minority Business Enterprises to participate. Contractors must provide a 5% bid bond and, if the contract amount exceeds $100,000, a 100% payment and performance bond. Additionally, the contractor will be required to pay a 1% electronic transaction fee to the State based on total contract sales. Specific qualifications include providing unit pricing for various fire alarm system components, offering a 2-year warranty on all labor and materials, and completing mandatory background checks for all employees working on-site ($20 per employee). The project requires coordination with facility personnel, as the building will remain occupied during construction, and contractors must perform work Monday through Friday from 7:30 AM to 4:00 PM. While no incumbent vendor is specified, the project involves replacing an existing fire alarm system with new equipment and infrastructure.