BC-736-251-003_-_Project_Manual.pdf

Department of General Services

Project Manual

To

Replace Fire Alarm System at

Ellicott City District Courthouse/MSC

3451 Court House Dr

Ellicott City MD 21043

For The

Department of General Services

Project Number: BC-736-251-003(SBR)

THIS IS A SMALL BUSINESS RESERVE (SBR) ONLY SOLICITATION

Project Classification B

Date December 19, 2024

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS SOLICITATION

10% MBE Requirement

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Atif Chaudhry, Secretary Wes Moore, Governor

State Office Building Brooke E. Lierman, Comptroller

301 West Preston Street Dereck E. Davis, Treasurer

Baltimore, Maryland 21201

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

• Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

• Instructions to Bidders for Construction Projects (July 1, 2022) (eMaryland Marketplace Advantage attachment)

• General Conditions for Construction Contracts (July 1, 2022) (eMaryland Marketplace Advantage attachment)

• Bid/Proposal Affidavit (eMaryland Marketplace Advantage attachment)

• Payment of Employee Health Care Expenses Certification (eMaryland Marketplace Advantage attachment)

• Contractors Questionnaire (eMaryland Marketplace Advantage attachment)

• Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

• Minority Business Enterprise Forms Attachment D (February 5, 2021), if applicable (eMaryland Marketplace Advantage attachment)

• Veteran-owned Small Business Enterprise (VSBE) Forms Attachment E (September 1, 2022), if applicable (eMaryland Marketplace Advantage attachment)

• List of Prevailing Wage Rates, if applicable (eMaryland Marketplace Advantage attachment)

• Corporate Diversity Addendum, if applicable (eMaryland Marketplace attachment)

• Addenda, if any (eMaryland Marketplace Advantage attachment)

• List of Drawings (eMaryland Marketplace Advantage attachment)

• Attachment A – Contract (eMaryland Marketplace attachment)

• Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14-302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

Table of Contents

Division I. Scope of Work

Division II. Site Conditions

Division III. Qualifications of the contractor

Division IV. Standards & Codes

Division V. Materials

Division VI. Workmanship and Prosecution of the work

Division VII. General Requirement

Division VIII. Warranty & Guarantee

Division IX. Environmentally Hazardous Materials

Division X. Liquidated Damages/ Bids – Submittals

Division XI. Work Hours and Point of Contact

Attachments:

1. Riser Diagram

2. Facility drawing markup

3. Unit Pricing Table

I. Scope of Work

The scope of work covered by this contract shall include the furnishing and installation of all materials, parts, supplies, tools, equipment, permits, labor, supervision, training, and testing of the complete replacement of the fire alarm system in the Ellicott City District Courthouse/Multi-

Service Center (MSC), located at 3451 Court House Drive, Ellicott City, Maryland 21043.

1. The project shall include but is not limited to:

a. Replacement of all devices, control panels, sub-panels, batteries, and any other equipment and materials associated with the fire alarm system. New devices to be “in kind” and meet current NFPA codes.

b. This project intends to replace the existing fire alarm equipment with new “in-kind” replacement equipment and open protocol. The intent of this project is also to connect the new equipment to the existing wiring. If there is a problem with the wiring for any equipment connected to the system, it should be reported to the DGS representative along with a proposed cost to replace the wiring. While the facility claims that the wiring is sufficient to support the new system, it makes no claims thereof.

c. The contractor shall file for and secure all required permits, inspections, fees, testing, etc.

as may be required by any authority having jurisdiction. That contractor shall pay for all associated fees.

d. The contractor is responsible for providing drawings and related documents to be approved by the authority having jurisdiction.

e. Provide a 2-year Warranty as outlined in the warranty section.

f. Disposal of any and all material or debris from this project shall be the responsibility of the contractor unless otherwise stated herein. All such disposal shall be in accordance with all applicable statutes, laws, and ordinances governing the same.

g. The Contractor shall repair and patch all penetrations to original condition.

2. Provide testing, commissioning, and training to facility personnel.

3. The contractor is to provide a completely code-compliant fire alarm system upon completion of the project. Any items not specifically mentioned here but required for a complete code-compliant system is to be part of this contract at no additional cost to the State.

4. The State assumes no responsibility for the accuracy of any measurements given herein for figuring labor, ordering materials, and equipment to accomplish the work. The contractor shall visit the site, take their own measurements, and examine the conditions under which the work must be performed. No claim for additional cost will be allowed from the submitted bid based upon claimed unknown work quantities or site conditions under which the work must be performed.

II. Site Conditions

1. Site conditions that may affect the prosecution of the work are outlined herein. Additionally, it is requested that the contractor visit the job site and observe the conditions that will affect the specified work prior to submitting a proposal.

a. This is the Ellicott City District Courthouse/MSC which operates Monday through Friday.

b. The building will remain occupied during construction.

c. Work may be conducted in occupied areas.

d. Work will be coordinated in certain areas during downtime or unoccupied times.

e. The work schedule must be coordinated with facility personnel and DGS preferably during normal workday hours Monday through Friday 7:30 am to 4:00 pm.

f. Any other hours must be approved and coordinated with the Facility Representative in advance.

2. Site Visit

Each bidder is encouraged to attend the pre-bid walk-through. Additional site visits must be arranged with the following individuals:

• DGS Project Manager: Charles Clark – (410) 767-6004

Email: charles.clark@maryland.gov

• Building Manager: Chad Richhart – (443) 699-6112

Email: chad.richhart@maryland.gov

a. At the scheduled site visit, each bidder will be permitted to examine the facility and familiarize themselves fully with the facility and the contents of those specifications.

b. Failure to do so does not relieve the successful bidder from their obligations to comply with all aspects of the contractor and/or the invitation to bid. (for the amount submitted in the base bid)

III. Qualifications of the Contractor

a. The contractor shall be authorized by the respective Manufacturer(s) to supply, install, service and provide the owner with all warranties required by this specification and the DGS General

Conditions.

b. The bidder shall, prior to submitting a bid for the work covered by this specification have no less than five (5) years’ experience in providing the services of the type(s) required by the specifications. The experience must have been within the last five (5) years and the contractor must be able to produce proof of experience upon request.

c. The project Superintendent assigned to the project must submit a resume showing sufficient qualifications and experience.

d. The contractor will be required to have all employees working at the site to have a background check ($20 fee per employee may be applicable). A second background check will be required for those employees working within the District Court areas (no fee required).

mailto:charles.clark@maryland.gov mailto:chad.richhart@maryland.gov

1. Licensing

a. The contractor shall be licensed and insured in the State of Maryland in accordance with all requirements of the Annotated Code of Maryland.

b. The contractor shall comply with all requirements of the Annotated Code of Maryland

(Latest revisions and Supplements) any and all bulletins, policies, directives, etc. issued by the Department of Labor, Licensing and Regulation (DLLR).

IV. Standards & Codes

1. Compliance with local requirements, comply with current applicable building codes, local ordinances and regulations and the requirements of the authority having jurisdiction.

2. Comply with current version of NFPA 70, National Electrical Code.

3. Comply with current version of NFPA 72 National Fire Alarm Code and NFPA 101, Life Safety

Code.

4. Comply with current version of NFPA 90A, Standard for Installation of Air Conditioning &

Ventilating Systems.

5. Comply with the current International Building Code and International Mechanical Code.

6. Listing & Labeling: Provide systems and equipment that are UL-Listed and Labeled.

7. ADA Compliance: Provide systems and equipment that comply with the guidelines of the

Americans with Disabilities Act (ADA).

Submission of Authority Having Jurisdiction

In addition to the routine submission of the above material, make a submission to the Fire

Marshall having jurisdiction. Include copies of the annotated contract drawings as required to depict the component locations to facilitate review. Upon receipt of comments from the

Authority, shall submit them for review. Make re-submission of required to make clarifications or revisions to obtain approval. Do not begin construction until the complete fire alarm submittal is approved by the Fire Marshal or with Fire Marshal written notice to proceed.

V. Materials

1. General

a. Once the project is awarded and prior to ordering any materials, the contractor shall submit to the State Representative for approval, material submittals, drawings etc. in accordance with requirements outlined in the Department of General Services “Instructions to bidders for construction projects and general conditions of the contract between the Owner and Contractor”

Which is part of this contract.

b. All materials shall be as specified. In the event the contractor chooses to substitute materials other than those specified, the contractor shall provide to the State Representative informational data necessary to determine the “or equal” rating. The State Representative will make the decision and notify the contractor in writing as to the: as equal: status. It will be the contractor’s duty to PROVE a product is equal and not the State’s duty to DISPROVE.

c. All materials shall be new and where applicable shall be delivered to the job site with labels intact and legible. All materials in the performance of this contract shall comply with all standards given herein.

d. All materials delivered to and stored on the job site shall be stored indoors, above grade, and in a secure area.

• The contractor shall coordinate with the States Representative to determine location of storage at the facility.

• Handling of all materials shall be in accordance with the written directions and/or recommendations of the manufacturer.

• All material stored is the responsibility of the contractor and any on-site storage must be coordinated with the Building Manager.

2. Specifics: All parts and materials called for or referred to in Scope of Work.

a. Fire alarm systems-equipment, components and devices

• Fire alarm control system to be an open protocol type and approved by the State.

• All equipment, components and devices shall be supplied by, and/or recommended for usage by, the manufacturer of the Fire Alarm Control Panel.

• All products and/or materials shall be UL-Listed, meeting all current standards.

• All Controllers, panels, boards or programmable equipment must be of an open protocol type.

b. All electrical work to be inspected by an independent, third-party inspection service.

c. All materials required for the completion of this project that are not herein specified shall be as conforming to the written requirements of the manufacturer of the component or equipment served, and/or as required to meet the standards specified, and/or as required to meet the needs for successful completion of the project.

VI. Workmanship and Prosecution of the Work

1. General

a. All work shall be performed to the standards outlined herein and to any and all standards or requirements as specified by all applicable laws, codes, and/or regulations. Where applicable, all materials, equipment, and supplies shall be installed in accordance with the manufacturers written instructions. All work shall conform to the best standards or workmanship and good trade policies. All work shall be performed in the best and most professional manner by tradesmen trained and skilled in their respective trades.

b. Work, once begun, shall be diligently prosecuted to its full completion. The time for completion is 180 calendar days.

c. The Contractor shall coordinate all work with the various trades and suppliers in order to complete the project expeditiously and within the time limits of the contract.

d. The contractor shall maintain the job site and a safe, neat and orderly manner throughout the entire project.

e. Throughout the project, the contractor shall take all steps required to ensure the safety of the building occupants and staff.

f. The contractor shall be responsible for the removal and legal disposal of all debris generated throughout the duration of this project. The construction and storage area shall be kept clear of accumulated debris daily.

g. The contractor is advised that all requisite materials be available before commencing any demolition

h. Wherever demolition or removal of existing equipment, components, devices etc. is called for in this contract, the contractor shall first consult with the Facility Representative to determine if such parts are to be retained by the facility or be disposed of by the contractor.

i. Any work that has not been specifically mentioned, but is reasonably implied or necessary for the safe and satisfactory completion of this project, shall be performed by the contractor as if specified herein.

2. Specifics:

a. Installation shall be in accordance with all published requirements of NFPA -101 (Life Safety

Code – Current approved Addition) and NEC (Electrical Code-Current Approved Addition)

b. Installation shall also be in accordance with all published requirements and recommendations of the manufacturer of the fire alarm system equipment, components, and devices.

c. The contractor shall also plan and carry out the work of replacing the fire alarm system to ensure that the fire alarm system shall not be disabled nor inoperative for any period greater than twenty-four (24) hours.

• The contractor shall have technicians actively working on the replacement of the fire alarm system at any and all times that the fire alarm system is disabled or inoperative,

• The contractor shall notify the State’s Representative and the Facility

Representative a minimum of forty-eight (48) hours prior to any outages.

d. Final systems must be accepted by the State Fire Marshal.

VII. General Requirements

1. The Department of General Services “Instructions to Bidders for Construction Projects and

General Conditions of the Contract between Owner and Contractor” is hereby part of this contract.

2. All work shall be coordinated with the Facility Representative for the Maryland Department of

General Services.

3. Work shall be accomplished during normal working hours of 7:30 am to 4 pm Monday through Friday, unless written permission to do otherwise is given by the Facility

Representative.

4. The completed work is subject to inspection and approval of:

• The Department of General Services Construction Inspection Division

• The Maryland Department of General Services Facilities Division

• All authorities having jurisdiction.

5. All electrical work required by the scope of this contract shall be inspected and approved by a non-governmental inspection company approved by the States Fire Marshal’s Office. All fees for said inspection shall be paid by the contractor. The contractor shall file for and secure all required electrical permits.

6. Upon completion of the project, the contractor shall remove all excess materials and debris and leave the project site in its pre-existing condition.

7. Any damages to existing buildings, grounds, etc. caused by the contractor shall be repaired to the satisfaction of the facility at no additional cost to the State.

8. Testing & Training

• Testing shall be in accordance with all applicable code requirements and respective national standards and with the written requirements of the manufacturer(s) of the equipment.

• Training shall include a thorough demonstration of operation for the facilities staff. The

Facility Representative will designate who will attend the training. The contractor will provide a written document of the train procedures including normal operation, testing and maintenance, activation and resetting, interpreting warning, trouble lights and troubleshooting in general. The contractor will provide a sign-in sheet for those attending the training and provide a copy to the State’s Representative.

VIII. Warranty and Guarantee

a. The contractor shall provide a complete warranty on all labor and materials for a period of two (2) years from the date of final acceptance. Any defects found within the warranty period shall be repaired or replaced by the contractor at no additional cost to the State.

b. Defects include faulty or imperfect material or equipment and any imperfect, careless, or unskilled workmanship.

c. The contractor shall submit to the State Representative, as part of the project close-out, all warranty information regarding materials and equipment on this project.

IX. Environmentally Hazardous Materials

Note: If any time during the performance of the work required by the contract, the contractor finds or has reason to suspect the presence in any work area of environmentally hazardous materials other than those that may be addressed in the drawings or documents, they shall immediately notify the using agency representative, Project Manager or Construction Inspector. This notification shall also be in writing, setting forth any observations/suspicions and requesting instructions. At the same time the contractor shall withdraw all of their personnel from the potentially contaminated area.

X. Liquidated Damages / Bids – Submittals

1. Liquidated damages are set at $350/day calculated 180 calendar days after the start date.

2. Base Bid shall be the lump sum total for completion of the project herein described.

3. The contract shall be awarded to the responsible and responsive bidder submitting the lowest total bid.

4. The contractor shall provide unit pricing in the event the agency needs to add or subtract components to the project at its discretion and to ensure the bids are comparable. Unit pricing shall include all necessary material, delivery costs, installation, insurance, overhead, profit and applicable taxes for the duration of the contract.

5. Please note that the building has undergone renovations on the 1st and 2nd floors which are not reflected on the riser drawing. The facility has documented the current condition of the alarm system on the attached facility drawings. It is the contractor’s responsibility to verify the system’s current condition before submitting their bid.

6. Example: Unit Pricing for BC-736-251-003 – Ellicott City Fire Alarm

Please complete the table and submit it with your proposal for change order reference.

Description

Quantity

Included in

Proposal

Unit of

Measurement Price per Unit

Unit Price # 1: Furnish, install and test one

(1) duct smoke detector, relay module and remote test switch.

Lump Sum

Unit Price # 2: Furnish, install and test one

(1) ceiling mounted Audio/Visual device. Lump Sum

Unit Price # 3: Furnish, install and test one

(1) ceiling mounted Visual only (strobe). Lump Sum

Unit Price # 4: Furnish, install and test one

(1) wall mounted Audio/Visual device. Lump Sum

Unit Price # 5: Furnish, install and test one

(1) wall mounted Visual only (strobe). Lump Sum

Unit Price # 6: Furnish, install and test one

(1) ceiling mounted heat detector. Lump Sum

Unit Price # 7: Furnish, install and test one

(1) electromagnetic door holder. Lump Sum

Unit Price # 8: Furnish, install and test one (1) tamper switch, one (1) flow switch and monitoring modules.

Unit Price # 9: Furnish and install one hundred (100) linear feet of fire alarm system wiring in 3/4" EMT conduit.

100 Linear Feet

IV. Work Hours and Point of Contact

1. The work hours of the facility are Monday through Friday from 7:30 AM to 4:00 PM.

2. All work must be completed before the close of the business of that work day.

3. The building is closed Saturday, Sunday, and State Holidays.

4. Point of Contact for DGS (Project Manager)

Charles Clark Office: (410) 767-6004 Cell: (443) 844-9536

Email: charles.clark@maryland.gov

5. The Building Point of Contact shall be:

Chad Richardt Office: (410) 480-7990 Cell: (443) 699-6112

Email: chad.richhart@maryland.gov

Michael Caine Office: (410) 480-7990

Email: michael.caine@maryland.gov mailto:charles.clark@maryland.gov mailto:chad.richhart@maryland.gov mailto:michael.caine@maryland.gov

Please complete the attached table and include it with your proposal for reference. This table will help outline change order pricing, which should remain valid through the completion of the project.

BC-736-251-003 Ellicott City District Courthouse Fire Alarm Replacement Unit Pricing

Description Quantity

Included in Proposal

Unit of Measurement Price per Unit

Unit Price # 1: Furnish, install and test one

(1) duct smoke detector, relay module and remote test switch.

Unit Price # 2: Furnish, install and test one

(1) ceiling mounted Audio/Visual device. Lump Sum

Unit Price # 3: Furnish, install and test one

(1) ceiling mounted Visual only (strobe). Lump Sum

Unit Price # 4: Furnish, install and test one

(1) wall mounted Audio/Visual device. Lump Sum

Unit Price # 5: Furnish, install and test one

(1) wall mounted Visual only (strobe). Lump Sum

Unit Price # 6: Furnish, install and test one

(1) ceiling mounted heat detector. Lump Sum

Unit Price # 7: Furnish, install and test one

(1) electromagnetic door holder. Lump Sum

Unit Price # 8: Furnish, install and test one (1) tamper switch, one (1) flow switch and monitoring modules. Lump Sum

Unit Price # 9: Furnish and install one hundred (100) linear feet of fire alarm system wiring in 3/4" EMT conduit. 100 Linear Feet