BB26-18, Healthcare Facilities Data Contractor

The State of Utah Department of Health and Human Services, through the Division of Purchasing, is issuing RFP BB26-18 to procure a specialized Healthcare Facilities Data Contractor to develop and manage a comprehensive statewide solution for the Utah Healthcare Facility Database. The procurement seeks a vendor to collect, validate, and audit encounter-level records for inpatient discharges, emergency department visits, and ambulatory surgeries, with the objective of addressing fragmented data silos and inaccuracies that contribute to administrative waste as mandated by Utah Code Title 26B-8 Part 5 and Administrative Rule R428-10. The resulting platform will enable the State to produce public reports that support consumer decision-making, identify health disparities, evaluate community health outcomes, and provide policymakers with critical insights regarding healthcare cost drivers and system efficiency improvements. The RFP anticipates a single contract award to the responsive and responsible offeror with the highest evaluation score, with a contract term of five years and a mandatory one-year price guarantee requirement. Evaluation will occur in three stages: initial responsiveness review against mandatory minimum requirements, technical evaluation against subjective criteria with a minimum score threshold, and independent cost evaluation where the lowest-cost vendor receives maximum cost points. The proposal due date is March 2, 2026, with all responses required to be submitted electronically through the State's procurement system by the specified closing deadline. Vendors must submit product samples at no charge unless otherwise specified and certify compliance with Utah Code anti-boycott provisions and restricted foreign entity requirements.

The Vendor Prerequisites document establishes binding requirements for all responding vendors, including prohibitions on direct communication with procurement staff except through the designated procurement officer, and mandatory certification of compliance with state regulations regarding restricted foreign entities and anti-boycott provisions. Pricing information cannot be designated as confidential and will be considered public information; however, vendors may request business confidentiality protection for other proprietary information through formal claims and redacted submission copies. The State reserves the right to conduct vendor interviews, request background checks, negotiate contract terms, and reject responses from vendors unable to execute contracts within 90 days of award. No set-aside designations, incumbent vendor information, or specific budget ranges are identified in the available procurement documents. Interested vendors should note that there are no identified restrictions on organization types or disadvantaged enterprise set-asides listed in the procurement materials, though all respondents must meet the mandatory compliance and submission requirements outlined in the Vendor Prerequisites document.