Bayshore CRA Christmas Decoration Rental and Installation

Collier County is seeking a vendor to provide and install premium commercial quality LED lighting and holiday decorations for the Bayshore Community Redevelopment Area (CRA) through a Quick Quote (QQ) procurement process. The project requires comprehensive holiday decoration services, including wrapping 10 Royal Palms with lights, installing a 16-18 ft Christmas tree, placing wreaths on a bridge, and creating a Christmas tree-like display on a 40 ft flagpole. The solicitation was released on September 22, 2025, with questions due by September 29, 2025, and final responses required by October 6, 2025. Vendors must submit a lump sum quote covering all equipment, materials, and labor, with decorations to be installed by November 14 and removed by the third Monday in January. Evaluation criteria will focus on responsiveness and lowest quote, with vendors required to demonstrate compliance with extensive insurance requirements, including workers' compensation, commercial general liability, and automobile liability coverage. The contract is structured as a one-time purchase, with vendors expected to provide comprehensive installation and removal services for multiple locations within the Bayshore CRA.

The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide several mandatory documents to be considered, including an E-Verify Registration MOU, State of Florida Registration, Certificate of Insurance, and W-9 form. While no incumbent vendor is mentioned, successful bidders must meet stringent qualification requirements, including appropriate business tax receipts, professional licenses, and local occupational licenses. The contract appears to be a single-season holiday decoration project, with no indication of a specific budget range or award value. Vendors must comply with Collier County's ethical standards, including prohibitions on collusion and restrictions on gifts to county employees. For projects potentially exceeding $200,000, vendors may be required to submit performance and payment bonds underwritten by a surety rated "A-" or better. The county reserves the right to disqualify vendors for non-compliance and maintains extensive discretion in the selection process.