Bayshore_CRA_Christmas_Decoration_Rental_and_Installation.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

BAYSHORE CRA CHRISTMAS DECORATION RENTAL AND

INSTALLATION

Edward Ahleman, Procurement Specialist

Procurement Services Division

3299 Tamiami Trail E,East Naples, FL, 34112 edward.ahleman@collier.gov

(239) 252-8464

Quick Quote Title: Bayshore CRA Christmas Decoration Rental and Installation

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

C - Exhibit A

1. QUICK QUOTE

Bayshore CRA Christmas Decoration Rental and Installation

Release Project Date: September 22, 2025

Question Submission Deadline: September 29, 2025, 5:00pm

Response Submission Deadline: October 6, 2025, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Corporate Financial & Management Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Bayshore CRA Christmas Decoration Rental and Installation

Provide and install new premium commercial quality LED lighting and holiday decorations for the Bayshore area.

All light strings plugged into exterior/outdoor grade electrical cords must be wrapped around the connection with watertight electrical tape to not trip breaker when wet. Vendor will bury all extension cords.

All lights must be tested and working immediately after setup and thereafter. Vendor will provide verbal notification when lights are installed and operational. Any issues will be reported and repaired within 48 hours at no additional cost to the County. If vendor is unable to install or remove fixtures by the date listed below due to weather or other reasonable circumstances, written notice via email or text will be given two weeks prior to reschedule a date that will accommodate both parties.

The Contractor is responsible for road MOT as required.

Price will be all inclusive to include any required equipment, materials, and labor.

Bayshore CRA

Decorations must be installed and lit no later than November 14 and removed no later than the third Monday in

January. Provide monthly night inspection as needed to verify lights are operating properly and within industry standards.

Three (3) Palms Bayshore Drive Median 20

Wrapping around small palms with clear commercial grade LED lights. Electric outlet in median.

Median 19 on Bayshore Drive

Install commercial grade red strand around the royal palms and clear band of LED lights around top of ten (10) royal palms median 19.

16-18 ft Christmas tree with commercial grade multi-colored lights with a star on top of the tree.

Set up in median 19 outlets available.

Bridge Planters Median 19 on Bayshore Drive

Install clear strand of commercial grade LED lights on (5) Light Poles center planter of bridge.

Bridge Railing

Install two (2) 36” wreaths, one on each side of the bridge facing waterway. No lights at bridge, no outlet.

Roundabout at Thomasson Drive and Bayshore Drive

40ft flagpole decorated with multi color lights to simulate a Christmas tree must be sufficient amount of lights to look full at least 5 per tapcon wire secured around the outer neck at top.

*See Exhibit A & Photos for reference

General

• Price is all inclusive of any equipment, material and labor fees.

• Purchase Order will not be issued until after October 1, 2025, payment for installation will not be paid until after services rendered and should be sent via email to bccapclerk@collierclerk.com

• If site visit is required please contact PM; Shirley.garcia@colliercountyfl.gov or cell 239-778-6585

Bayshore CRA

• LED lights wrapped around trees (multiple colors) (acai palms, royal palms, and 5 light poles in planter center of bridge)

• 16-18 ft Christmas tree with commercial grade multi-colored lights with a star on top

• 36” wreaths

• 40 ft flagpole decorated with multi color lights to simulate a Christmas tree

Gateway Triangle

• Set up CRA owned Bromeliad Tree frame with plants, decorate with Commercial Grade Solar lighting with timer no electric or generator available mailto:bccapclerk@collierclerk.com mailto:Shirley.garcia@colliercountyfl.gov

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form https://apps.fldfs.com/bocexempt/

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 All Inclusive cost to complete

Christmas Decoration Installation 1 Lump Sum

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Submit E-Verify Registration MOU*

*Response required

3. Submit Copy of State of Florida Registration - (Sunbiz)*

*Response required

4. Submit Certificate of Insurance*

*Response required

5. Submit Vendor W-9*

*Response required