Bay Beach Amusement Park & 3 City Pools (Joannes & Resch Aquatic Centers & Colburn Park) Concessions Contracts

The City of Green Bay Parks, Recreation & Forestry Department is seeking qualified vendors to provide comprehensive concession services for Bay Beach Amusement Park and three city pools (Joannes & Resch Aquatic Centers and Colburn Park). The Request for Proposal (RFP 2025-40) covers a detailed list of 113 line items including food products, beverages, frozen treats, and related supplies. Vendors must demonstrate five years of food service experience, provide equipment repair within 24 hours, and submit three references from comparable institutions. Proposal evaluation will be based on product quality (30 points), service level (25 points), references (10 points), marketing/sponsorship (10 points), and price (25 points). Key deadlines include a January 17, 2026 deadline for questions, with addenda to be posted by January 24, 2026, and final proposals due February 5, 2026, at 2:00 PM CDT. The initial contract term is twelve months, with options to extend for up to four additional one-year periods. Vendors must provide all-inclusive, fixed-fee pricing and meet specific operational requirements, including delivery windows of 7:30-9:30 AM twice weekly to Bay Beach and 8:30 AM-2:00 PM Monday through Thursday to the pools.

While no specific set-aside designations are mentioned, vendors must maintain appropriate insurance with a minimum AM Best rating of A+ and provide written winterizing and setup/takedown procedures for equipment. The RFP allows multiple proposals from a single vendor and reserves the City's right to negotiate terms or request best and final offers before contract award. Vendors must accept the City's Procurement Card without surcharge and adhere to Net 30 payment terms, with invoices due within 60 days of delivery. The City anticipates a 5% annual usage increase at Bay Beach Amusement Park based on historical attendance and park improvements. Specific financial details are not explicitly stated, but the comprehensive nature of the contract covering multiple venues suggests a potentially substantial contract value. The procurement appears open to various food service providers who can meet the stringent operational and quality requirements outlined in the RFP.