RFP 2025-40 Beach Amusement Park 3 City Pools Concessions.pdf

CITY OF GREEN BAY

REQUEST FOR PROPOSAL (RFP)

RFP: 2025-40

Title: Bay Beach Amusement Park & 3 City Pools (Joannes & Resch Aquatic Centers & Colburn Park) Concessions Contracts

City Agency: Parks, Recreation & Forestry Department

Due Date: February 5, 2026 by 2:00PM (CDT)

CC: 973500, 938000, 938500, 1896240

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1 NOTICE TO PROPOSERS

1.1 SUMMARY

1.2 IMPORTANT DATES

1.3 FORMAT

1.4 LABELING

1.5 DELIVERY OF PROPOSALS

1.6 APPENDIX A – STANDARD TERMS & CONDITIONS

1.7 APPENDIX B – SAMPLE CONTRACT FOR PURCHASE OF SERVICES

1.8 MULTIPLE PROPOSALS

1.9 CITY OF GREEN BAY CONTACT INFORMATION

1.10 INQUIRIES, CLARIFICATIONS, & EXCEPTIONS

1.11 ADDENDA

1.12 PROPOSAL DISTRIBUTION NETWORKS

1.13 ORAL PRESENTATIONS/SITE VISIT MEETINGS

1.14 ACCEPTANCE/REJECTION OF PROPOSALS

1.15 WITHDRAWAL OR REVISION OF PROPOSALS

1.16 SUBCONTRACTING OR THIRD-PARTY PAYMENTS

1.17 NON-RESTRICTIVE SPECIFICATIONS AND VENDOR ALTERNATES

1.18 NON-MATERIAL AND MATERIAL VARIANCES

1.19 PUBLIC RECORDS

1.20 CONTRACT QUANTITIES

1.21 USAGE REPORTS

1.22 PARTIAL AWARD

1.23 TAX EXEMPT

1.24 COOPERATIVE PURCHASING

1.25 APPEALS PROCESS

1.26 PROPOSERS RESPONSIBILITY

1.27 PROPOSAL EVALUATION

1.28 PROPOSAL SCORING

1.29 COST PROPOSAL

1.30 AWARD & FINAL OFFERS

1.31 NEGOTIATE CONTRACT TERMS

2 DESCRIPTION OF SERVICE/COMMODITIES

2.1 BACKGROUND

2.2 PRE-BID CONFERENCE/SITE VISIT

2.3 OPERATIONAL REQUIREMENTS

2.4 QUALITY OF SERVICES

2.5 VENDOR REQUIREMENTS

2.6 INSURANCE REQUIREMENTS

2.7 DELIVERY

2.8 WARRANTY

2.9 BID BONDS, PERFORMANCE BONDS, PROGRESS PAYMENTS

2.10 TERM

3 REQUIRED CONTENT FOR SUBMITTAL OF PROPOSAL

3.1 FORM A – SIGNATURE OF AFFIDAVIT

3.2 FORM B – RECEIPT OF FORMS & SUBMITTAL CHECKLIST

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3.3 FORM C – VENDOR PROFILE INFORMATION

3.4 FORM D – PROPOSAL OFFER FORM

3.5 FORM E – REFERENCES

3.6 FORM F – CONFIDENTIAL & PROPRIETARY INFORMATION

RFP 2025-40 BAY BEACH AMUSEMENT PARK & 3 CITY POOLS CONCESSIONS CONTRACTS

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1 NOTICE TO PROPOSERS

1.1 Summary

The City of Green Bay Parks, Recreation & Forestry Department (“City”) is soliciting Proposals from qualified vendors for Bay Beach Amusement Park & 3 City Pools Concessions Contracts Vendors submitting Proposals (“Proposers”) are required to read this Request for Proposals (“RFP”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Proposals no later than the DUE date and time indicated below. The City reserves the right to reject all late Bids:

1.3 Format

The City will not consider illegible Proposals.

Elaborate Proposals (i.e., expensive artwork) beyond that sufficient to present a complete and effective Proposal, are not necessary or desired.

Please include: one (1) original, two (2) copies, and one (1) digital copy (.pdf file) on an electronic storage device (USB Flash Drive), clearly marked.

Complete and return Forms [A THROUGH F] and any mandatory forms to the City of Green Bay Purchasing Department with your submittal.

1.4 Labeling

All Proposals must be clearly labeled:

Proposer’s Name and Address Title: Beach Amusement Park & 3 City Pools Concessions Contracts

RFP: 2025-40

All email correspondence must include RFP 2025-40 in the subject line.

RFB Issue Date: 01/06/2026

Questions Due Date: 01/17/2026

Addendum Posted Date 01/24/2026

Due Date: February 5, 2026 by 2:00 PM (CDT)

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1.5 Delivery of Proposals

Emailed or faxed Proposals will NOT be considered.

Proposals must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

NOTE: When mailing your response via a third-party delivery service, the outside of the packaging MUST be clearly marked with the RFP name and number. This ensures that the Bid can be delivered to the correct purchasing agent without having to open the Proposal.

1.6 Appendix A – Standard Terms & Conditions

Proposers are responsible for reviewing this attachment prior to submission of their Proposals. The City of Green Bay Standard Terms & Conditions are the minimum requirements for the submission of Proposals.

1.7 Appendix B – Sample Contract For Purchase of Services

Proposers are responsible for reviewing this attachment prior to submission of their Proposals. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFP. The terms of this template contract shall become contractual obligations following award of the RFP. By submitting a Proposal, Proposers affirm their willingness to enter into a contract containing these terms (applicable only to Proposals for services).

The City of Green Bay utilizes a web based electronic signature program (DocuSign) for the execution of contracts that do not require notarization. By submitting your Proposal, you agree to the use of this program to sign documents should you receive an award. There is no cost to the Proposer associated with this process.

1.8 Multiple Proposals

Multiple Proposals from Proposers are permitted; however, each must fully conform to the requirements for submission. Proposers must sequentially label (e.g., Proposal #1, Proposal #2) and separately package each Proposal. Proposers may submit alternate pricing schemes without having to submit multiple Proposals.

Delivery of Hard Copies via U.S. Mail or Common Carrier – Delivery To:

City of Green Bay Purchasing Department 100 North Jefferson St. – Room 410 Green Bay, WI 54301

Delivery of Electronic Copies To:

eBidding platform on DemandStar (see Section 1.12) or on a commonly used media with hard copies (see Section 1.3).

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1.9 City of Green Bay Contact Information

The City of Green Bay Purchasing Dept. administers the procurement function:

Kristal Dryer City of Green Bay Purchasing Department 100 North Jefferson St. – 410 Green Bay, WI 54301

(920) 448-3047

Contacting City staff outside of the Purchasing Department regarding this RFP without written consent from the Purchasing Department may result in your Proposal being rejected.

1.10 Inquiries, Clarifications, & Exceptions

Proposers are to raise any questions they have about the RFP document without delay. Direct all questions, in writing, to the Purchasing Department Buyer listed in Section 1.9.

Proposers finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda – see Section 1.11 below. Proposers are strongly encouraged to check for addenda regularly.

Proposals should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to Proposal terms, conditions, specifications and dates stated within the Proposal package. However, the City of Green Bay reserves the right to disqualify any and all Proposals submitted which include exceptions, if deemed not in the City’s best interests.

1.11 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda to its Proposals distribution websites – see Section 1.12. It is the Proposers responsibility to regularly monitor the websites for any such postings. Proposers must acknowledge the receipt of any Addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.12 Proposal Distribution Networks

The City of Green Bay posts all Request for Proposals, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Proposers responsibility to regularly monitor the Proposal distribution network for any such postings. Proposers failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Proposers.

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1.13 Oral Presentations/Site Visit Meetings

Proposers may be asked to attend meetings, make oral presentations, provide product samples/teste testing, inspect City locations or make their facilities available for a site inspection as part of this RFP process. Such presentations, meetings or site visits will be at the Proposers expense.

1.14 Acceptance/Rejection of Proposals

The City reserves the right to accept or reject any or all Proposals submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Proposer responding to this request. The City expressly reserves the right to reject any and all Proposals responding to this invitation without indicating any reasons for such rejection(s). Any Proposals submitted without all required forms as indicated shall be rejected.

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.15 Withdrawal or Revision of Proposals

Proposers may, without prejudice, withdraw Proposals submitted prior to the date and time specified for receipt of Proposals by requesting such withdrawal before the due time and date of the submission of Proposals. After the due date of submission of Proposals, no Proposals may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Proposers may modify their Proposals at any time prior to opening of Proposals.

1.16 Subcontracting or Third-Party Payments

All subcontractors shall be pre-approved upon award by the City before any work begins.

Subcontractors must abide by all terms and conditions of the Proposal. The prime contractor shall be responsible for all subcontractor(s) work and payment.

VendorNet: State of Wisconsin and Local Agencies Proposal Network. Registration is free – https://vendornet.wi.gov/

DemandStar:

National Proposal Network – Free subscription is available to access Proposals from the City of Green Bay and other Wisconsin agencies, participating in the Wisconsin Association of Public Procurement (WAPP). A fee is required if subscribing to multiple agencies that are not included in WAPP.

https://network.demandstar.com/ https://vendornet.wi.gov/ https://network.demandstar.com/

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1.17 Non-Restrictive Specifications and Vendor Alternates

Specifications are intended to define the general level of quality and performance of this purchase and not to restrict competition. Vendors may offer one or more alternates with lesser or greater features; however, the City reserves the right to make its selection based on the best interest of the City. Vendors offering alternates shall submit, with their quote, an itemized comparison with this specification, documenting equivalence for quality, performance, etc. Failure to identify exceptions or deviations in this manner may be a basis to declare the quote as non-responsive. If in your opinion, any of the specifications, terms and conditions of this RFP prevents you from offering a quote, consideration will be given to a Vendor’s request for change.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of non-material variances in the offer if in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Proposers are hereby notified that all information submitted in response to this RFP may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret” – defined in State of Wisconsin Statutes – may be held confidential.

Proposers shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

s. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a Proposal in

Page | 6 its entirety, price Proposal information, or the entire contents of any resulting contract. The City will not provide advance notice to Proposers prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Proposals from public view – until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Proposals will be available for review in accordance with such laws.

1.20 Contract Quantities

The estimated annual quantities identified for each item on the Proposal Offer Form are for Proposal purposes only and are based on historical data. The City does not guarantee to purchase any specific quantity or dollar amount. Proposals that state the City must guarantee a specific quantity or dollar amount may be disqualified.

1.21 Usage Reports

Annually, successful Proposers may be asked to furnish the City of Green Bay Purchasing Department with usage reports summarizing the ordering history for each City Departments served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.22 Partial Award

Unless otherwise noted, it will be assumed that Bidders will accept an order for all or part of the items/services priced.

1.23 Tax Exempt

The City of Green Bay as a municipality is exempt from payment of Federal Excise Taxes and State of Wisconsin Taxes per Wisconsin Statute 77.54(9a). Federal Tax ID #39-6005458. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be requested through the Purchasing Department. Our tax-exempt number is 008-0000428893-07.

1.24 Cooperative Purchasing

Proposers may choose to extend prices offered on Proposals to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFP as a basis; they are made solely between the Proposers and third-party unit of government.

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1.25 Appeals Process

Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or City of Green Bay Ordinance Provisions that are alleged to have been violated.

The written notice of protest must be filed with the Procurement Manager, Green Bay, WI, 100 North Jefferson St. Room 410, Green Bay, WI 54301, and received no later than 72 business hours after the intent to award notice is issued.

1.26 Proposers Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

1.27 Proposal Evaluation

The City’s evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the service(s) and/or product(s) that are the subject of this RFP.

Proposers may not contact members of the evaluation committee except at the request of the Purchasing Department.

The Proposals will be initially reviewed to determine if mandatory requirements are met. Failure to meet mandatory requirements shall result in the Proposal being rejected. In the event that all Proposers do not meet one or more of the mandatory requirements, the City reserves the right to continue the evaluation of the Proposals that most closely meet the mandatory requirements of this RFP.

1.28 Proposal Scoring

Accepted Proposals will be reviewed by an evaluation committee and scored against the stated criteria. The committee may review references, request interviews/presentations, conduct demonstrations and/or conduct on-site visits. The resulting information will be used to score the Proposals. The evaluation committee's scoring will be tabulated and Proposals ranked based on the numerical scores received.

Proposals will be scored using the following criteria:

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1.29 Cost Proposal

Purchasing will score the cost Proposals by prorating with the lowest cost Proposal given the highest score. The formula is as follows: calculation of points awarded to subsequent Proposals will use the lowest dollar Proposal amount as a constant numerator and the dollar amount of the firm being scored as the denominator. This number is then multiplied by the number of points given to the cost section of the RFP, resulting in the cost Proposal score.

Lowest Cost Proposed Constant X Max Points Assigned To Cost = Score

Other Proposed Cost

NOTE: Cost Proposals shall be in a separate sealed envelope and submitted within the Proposal package. The outside of the envelope should clearly state “Cost Proposal” and the name of the Proposer.

1.30 Award & Final Offers

Award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible Proposer after the original evaluation process is complete.

Alternatively, the highest Proposer or Proposers may be requested to submit best and final offers. If the City requests best and final offers, they will be evaluated against the stated criteria, scored, and ranked by the evaluation committee. The award will then be granted to the highest scoring Proposer following that process. However, a Proposer should not expect that the City will request a best and final offer.

Description Points

Quality of Product & Product Strength 30

Service Level 25

Marketing / Sponsorship 10

References 10

Price 25

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1.31 Negotiate Contract Terms

The City reserves the right to negotiate the terms of the contract, including the award amount, with the selected Proposer prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring Proposer, the City may negotiate a contract with the next highest scoring Proposer.

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2 DESCRIPTION OF SERVICE/COMMODITIES

2.1 Background

The City of Green Bay Parks, Recreation & Foresty is requesting proposals from qualified vendors to provide concession products and related services at several City sites. Bay Beach Amusement Park (1313 Bay Beach Rd. Green Bay, WI 54302), Joannes Aquatic Center (1430 East Walnut St.

Green Bay, WI 54301), Resch Aquatic Center (1058 Reed St. Green Bay, WI 54303), and Colburn Park (1025 South Fisk St. Green Bay, WI 54304).

Bay Beach Amusement Park, based on historical attendance and park improvements, we expect a 5% increase in annual usage each season.

The purpose of this Request for Proposal (RFP) is to establish concession contracts with vendors who can deliver high-quality products, favorable pricing, responsive service and marketing/ sponsorship capabilities.

The City reserves the right to select, negotiate and subsequently award, the proposed service which best meets our required needs, quality levels and budget constraints. The award may be in part or whole. To learn more about the City of Green Bay, please visit our website at https://greenbaywi.gov/

2.2 Pre-Bid Conference/Site Visit

A non-mandatory pre-bid meeting to visit the project site can be arranged with the Purchasing Department, (920) 448-3047 or purchasingag@greenbaywi.gov

2.3 Operational Requirements

The selected vendor shall provide comprehensive food delivery services, including order intake, delivery, customer service and weekend support.

2.4 Quality of Services

The selected vendor shall provide high-quality food and beverages.

2.5 Vendor Requirements

Bidder must be an original manufacturer, distributor, or dealer authorized by manufacturer with service and repair capabilities for the product. Equipment repairs turnaround within 24 hours of receipt of service request.

Bidder must be in the business of Food Services for the past (5) years.

https://greenbaywi.gov/ mailto:purchasingag@greenbaywi.gov

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Equipment list:

1. Dippin Dot Vendor:

2 X-large chest freezers, 5 small merchandiser freezers and 1 cart freezer

2. Novelty Ice Cream Vendor:

5 - 4 basket merchandizer freezers, 2 -3 basket merchandizer freezers, pushcart and 2 merchandized push carts.

3. Beverage Vendor:

6 -1 door beverage coolers, 3- 2 door beverage coolers, 7 vending machines, Fountain machines: 4-6 bay and 1-10 bay. One bay on each fountain machine will be made for a potential competitor flavor.

Bidder must provide written winterizing procedures for all applicable equipment. Document must include step-by-step instructions. Environmental thresholds and required materials or tools.

Bidder must include a setup and takedown notes for all equipment. Document must include pre-operation checklist, setup steps and safe takedown.

Bidder must supply references of (3) firms to which similar products/services have been provided during the past (5) years to a comparable-sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Form E to list references.

2.6 Insurance Requirements

Awarded vendor must provide the City of Green Bay Purchasing Department with a (COI) Certificate of Insurance and maintain the minimum limits specified for the term of the contract. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A+, and signed by an authorized agent.

2.7 Delivery

Vendor must meet a 24-hour order-to-delivery requirements. Vendors are expected to maintain consistent delivery schedules, provide reliable communication regarding order fulfillment, and promptly notify the City of any potential delays or service issues. Deliveries will not be accepted during any time outside of these blocks. Products may be rejected if not deemed acceptable by staff. Delivery locations hours Bay Beach 7:30am-9:30am. Any day of the week, twice a week. All deliveries must be checked in with a Bay Beach supervisor. Pools 8:30am -2pm Monday-Thursday for all three pool locations. No Friday Deliveries. Earlier deliveries can be arranged, if necessary. All deliveries must be checked in with a pool staff supervisor.

2.8 Warranty

The vendor will warrant their products as merchantable and to be free of defects in materials and workmanship, consistent with standards for food service. Vendor to include a copy of their warranty for all items in this proposal.

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2.9 Bid Bonds, Performance Bonds, Progress Payments

N/A

2.10 Term

Contract will have an initial duration of twelve (12) months. The contract may be extended for up to four (4) additional one-year periods, following mutual consent and a signed extension.

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3 REQUIRED CONTENT FOR SUBMITTAL OF PROPOSAL

3.1 FORM A – Signature of Affidavit

3.2 FORM B – Receipt of Forms & Submittal Checklist

3.3 FORM C – Vendor Profile Information

3.4 FORM D – Proposal Offer Form

3.5 FORM E – References

3.6 FORM F – Confidential & Proprietary Information

Form A – Signature of Affidavit

RFP 2025-40 BAY BEACH AMUSEMENT PARK & 3 CITY POOLS CONCESSIONS

CONTRACTS

This form must be returned with your response.

In signing Bids/Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Bids/Proposals, that Bids/Proposals have been independently arrived at, without collusion with any other Bidders/Proposers, competitor or potential competitor; that Bids/Proposals have not been knowingly disclosed prior to the opening of Bids/Proposals to any other Bidders/Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting Bids/Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Bids/Proposals, declares that the attached Bids/Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Bidders/Proposers shall provide the information requested below. Include the legal name of the Bidders/Proposers and signature of the person(s) legally authorized to bind the Bidders/Proposers to a contract.

Has your company ever been debarred?

NO

YES (please explain below):

COMPANY NAME:

SIGNATURE:

PRINT NAME: DATE:

Form B – Receipt of Forms & Submittal Checklist

CONTRACTS

This form must be returned with your response.

Bidders/Proposers hereby acknowledge the receipt and/or submittal of the following forms:

FORMS

Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

FORM A: Signature of Affidavit N/A

FORM B: Receipt of Forms & Submittal Checklist N/A

FORM C: Vendor Profile Information N/A

FORM D: Bid Offer Form N/A

FORM E: References N/A

FORM F: Confidential & Proprietary Information N/A

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Statement of Qualifications (SOQ) – If Required N/A N/A

Addendum #

Addendum #

Addendum #

Addendum #

COMPANY NAME:

Form C – Vendor Profile Information

CONTRACTS

This form must be returned with your response.

The City of Green Bay has implemented a Procurement Card (P-Card) Program. Bidders/Proposers must have the capability to accept credit cards for payments or must be willing to take the necessary steps in order to accept credit card payments by the City prior to the implementation of this agreement as the City may opt to use the P-Card as its method of payment.

While acceptance of credit cards for payments may be mandatory, this shall not be the City’s exclusive method of payment. Bidders/Proposers shall not charge a surcharge, convenience fee or any other fees associated with the acceptance of payment by the City’s P-Card.

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name):

FEIN (If FEIN is not applicable, SSN collected upon award):

CONTACT NAME: TITLE:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL:

ADDRESS: CITY: STATE: ZIP:

ORDERS/BILLING CONTACT

CONTACT NAME: TITLE:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL:

ADDRESS: CITY: STATE: ZIP:

PROCUREMENT CARD (P-CARD)

COMPANY ACCEPTS PAYMENT BY CREDIT CARD:

YES or NO NOTE: The City does not pay service charges.

Form D – Bid/Proposal Offer Form

CONTRACTS

This form must be returned with your response.

Prepare the bid offer form as all inclusive, not-to-exceed, fixed fees:

All Inclusive – Covers all direct and indirect necessary expenses including but not limited to; travel, telephone, copying and other out-of-pocket expenses.

Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by bother parties.

ITEM DESCRIPTION OF ITEMS UOM

UNIT

COST

1. Sugar: Gold Medal Hi Speed Floss Sugar - Pink and Blue #GM3064 ‘No Subs’ 50lb Bag

2. Ketchup Packets: Red Gold 9gr 1000/cs

3. Mustard Packets: Heinz Yellow Mustard 9gr 500/cs

4. Mayonnaise Packets: Gourmet Table 8gr 200/cs

5. Buttler Topping: MorGold Plus Premium Buttery Topping ‘No Subs’ 4-1gal

6. Pretzel Bavarian Style: J&J Bavarian Sourdough Soft Pretzels 7oz ‘No Subs’ 40/cs

7. Nacho Chips: Tortilla Chips 3oz Bag 48/cs

8. Nacho Cheese: Gehls Premium Jalapeno Cheese Sauce – BIB ‘No Subs’ 4-140oz/cs

9. Popcorn: Gold Medal - Mega Pop Corn/Oil/Salt Kit 16 oz Kit #GM2846 ‘No Subs’ 20/cs

10. Popcorn Kettle Corn Mix: Gold Medal - Pop N’ Glaze 50lb Bulk Bag #GM2572 ‘No Subs’

50lb Bag

11. Popcorn: Triple Mix 2.5oz 24/cs

12. Popcorn: Cheddar 2oz 48/cs

13. Popcorn Salt: White Popcorn Salt #GM2070 ‘No Subs’ 12/cs

14. Fryer Oil Soybean: Mel-Fry Premium Fryer Oil 35lb

15. Hot Dogs: Klements 6” 100% Beef Skinless 5:1, 6” #7271 ‘No Subs’ 10lb/cs

ITEM DESCRIPTION OF ITEMS UOM UNIT

COST

16. Hot Dogs: Klements Pork & Beef 5:1, 7” #7020 ‘No Subs’ 10lb/cs

17.

Hamburger Patties: 4oz 80/20- 4/1 whole muscle ground chuck gas flushed- 21day shelf life or longer with double paper interweaving. Fresh not Frozen

10.5lb/cs

18. Chicken Breaded Filet: Brakebush Cayenne #5206 ‘No Subs’ 10lb/cs

19. Chicken Breaded Filet: Brakebush Breaded Chicken Breast 5oz #5057 ‘No Subs’ 10lb/cs

20. Chicken Breast: Brakebush 4oz Ready-to-Cook #4314 ‘No Subs’ 10lb/cs

21. Chicken Tenders: Brakebush Gold N’ Spice #5469 ‘No Subs’ 10lb/cs

22. Ham: Pit Sliced 1/8” 5/2lb

23. Philly Stead: Philly Original Steak Slices, Marinated 40-4oz/cs

24. Pizza: 9” Plain Cheese 10/cs

25. Pizza: 9” Cheese & Pepperoni 10/cs

26. Pizza: 9” Cheese & Sausage 10/cs

27. Pizza: 12” Plain Cheese 10/cs

28. Pizza: 12” Cheese & Pepperoni 10/cs

29. Pizza: 14” or 16” Plain Cheese 10/cs

30. Pizza: 14” or 16” Cheese & Pepperoni 10/cs

31. Cheese Curds: Renards White Breaded Cheese Curds ‘No Subs’ 10lb/cs

32. French Fries: Cavendish Crystal Red 3/8” Coated Straight Cut ‘No Subs’ 64.5lb/cs

33. Funnel Cake Fries: J&J Funnel Cake Fries ‘No Subs’ 600/cs

34. Hamburger Buns: Quaker Bakery- Golden Home Baker Style 4” Sliced #9244 ‘No Subs’ 72/cs

35. Hot Dog Buns: Rotella’s Baker Style 6” Sliced #00363 ‘No Subs’ 72/cs

36. Bread Sourdough: Quaker Bakery- Golden Home Sourdough Deli ½ Sliced #9116 ‘No Subs’ 8-1.5lb/cs

37. Bread Sub Roll: Quaker Bakery- Golden Home White Baked 6” Sliced #9311 ‘No Subs’ 60/cs

38. Butter: Grassland Dairy Solid Butter 1lb

39. American Cheese: 5lb 120ct Sliced Sleeve

40. Milk: Lamer’s 2% Reduced Fat Pint

41. Milk: Lamer’s 1% Chocolate Pint

42. String Cheese: Frigo 16/ct

ITEMS DESCRIPTION OF ITEMS UOM UNIT

43. Gogurt: Strawberry & Berry 32/ct

44. Beef Sticks: Trigs 2oz 24/box

45. Giant Freezie Pop 50/cs

46. Drumsticks: Northstar 4.6oz Vanilla Topped with Peanuts 24/cs

47. Ice Cream Sandwich: Cedar Crest 5oz Vanilla ‘No Subs’ 24/cs

48. Ice Cream Sandwich: M&M Cookie Sandwich 24/cs

49. Face Bars: Popsicle SpongeBob Square Pants ‘No Subs’ 20/cs

50. Face Bars: Popsicle Spiderman ‘No Subs’ 20/cs

51. Soft Serve Ice Cream: Vanilla Whole Milk 4% Mix 2 gal

52. Soft Serve Ice Cream: Chocolate Whole Milk 5% Mix 2 gal

53. Ice Cream: Cedar Crest Cookies N Cream ‘No Subs’ 3 gal

54. Ice Cream: Cedar Crest Playdough ‘No Subs’ 3 gal

55. Ice Cream: Cedar Crest Monster Cookie ‘No Subs’ 3 gal

56. Ice Cream: Cedar Crest Super Madness ‘No Subs’ 4 gal

57. Dippers: Eli’s Cheesecake ‘No Subs’ 24/cs

58. Dippin Dots: Assorted Flavors ‘No Subs’ 24/cs

59. Dippin Dots: Spoon in Lid Prepackage- Assorted Flavors ‘No Subs’ 40/cs

60. Frozen Lemonade: Minute Maid Lemonade and Strawberry Lemonade 12oz ‘No Subs’ 12/cs

61. Cake Cone: Joy Jacketed #10 ‘No Subs’ 720/cs

62. Cake Cone: Joy Jacketed #30 ‘No Subs’ 720/cs

63. Waffle Cone: Joy Regular Size Jacketed #6216 ‘No Subs’ 216/cs

64. Slush Mix: Slush Puppie Brand - Cherry and Blue Raspberry 6-2.5gal/cs

65. Slush and Sno Cone Mix (gun): Rainbow Rich BIB Mix- Cherry and Blue Raspberry 5gal/BIB

66. Lemonade: Thelmas Regular Lemonade BIB 2.5gal/BIB

67. Lemonade: Bottled Regular and Strawberry 20oz 24/cs

68. Keurig Single Serve Coffee: Door County coffee breakfast blend ‘No Subs’ 6-10ct/cs

69. Post Mix: Soda 3 gal & 5 gal Assorted Flavors gal

70. CO2 Container: 20lb tank each

ITEM DESCRIPTION OF ITEMS UOM

UNIT

COST

71. Hot Chocolate/Cappuccino: Mix 6-2lb bags

72. Branded Paper Cups: 16oz 1200/cs

73. Branded Paper Cups: 24oz 1000/cs

74. Branded Paper Cups: 32oz 480/cs

75. Branded Lids: 24oz 2400/cs

76. Branded Lids:32oz 480/cs

77. Cans Soda: Assorted Flavors 12oz 24/cs

78. Bottles Soda: Assorted Flavors 20oz 24/cs

79. Sports Drinks: Assorted Flavors 24oz 24/cs

80. Kids Drinks: Assorted Flavors 10oz 12/cs

81. Bottled Water: 20oz 24/cs

82. Sparkling Canned Beverage: Assorted Flavors 12oz 12/cs

83. Bottled Tea: Assorted Flavors 1L 15/cs

84. Energy Drink: Assorted Flavors 12oz 12/cs

85. Energy Drink: Starbucks Coffee Frappuccino French Vanilla and Mocha ‘No Subs’ 12/cs

86. Energy Drink: Starbucks Coffee Pink Drink ‘No Subs’ 12/cs

87. Energy Drink: Starbucks Coffee Cold Brew Slim 11oz- Vanilla Sweet Cream and Chocolate Cream ‘No Subs’ 12/cs

88. Cotton Candy Bags: Pain Clear Bag 100/sleeve #3064 ‘No Subs’ 1000/cs

89. Popcorn Bags: Gold Medal - Heap O’ Corn 3oz Bay 100/sleeve #2125 ‘No Subs’ 1000/cs

90. Popcorn Bags: Gold Medal - Heap O’ Corn 6.5oz 100/sleeve #2079 ‘No Subs’ 1000/cs

91. Popcorn Bags: Pappys 4.5 Poly Bags 100/sleeve #2560 ‘No Subs’ 1000/cs

92. Popcorn Bags: Eco Select Bags: Blue 46oz #2208E ‘No Subs’ 1000/cs

93. Popcorn Bags: Eco Select Bags: Red 85oz #2209E ‘No Subs’ 1000/cs

94. Nacho Trays: 2 Compartment Plastic Tray 6”x8” 500/cs

95. Sno Cone Cups: Flower Sno Cone Cups 4oz 600/cs

96. Slush Cups with Lid: Clear 12oz Cup 1000/cs

97. Slush Cups with Lid: Clear Lid 1000/cs

98. Utensils: Fork Wrapped White 1000/cs

ITEM DESCRIPTION OF ITEMS UOM UNIT

99. Utensils: Spoon Wrapped White Teaspoon 1000/cs

100. Utensils: Straw Wrapped Clear Jumbo 7-75” 24-500/cs

101. Napkins: Xpressnap 13”x8.5” White 12-500/cs

102. Food Trays: Tray 6oz 5-200/cs

103. Containers: 9”x6” Foam 200/cs

104. Containers: 9”x9” Foam 200/cs

105. Foil Sheets: Aluminum Pop-up 12”x10.75” 6-500/cs

106. Deli Wax Paper: 12” 12/cs

107. Pretzel Bag: 6”x2”x9” Bakery Bag 1000/cs

108. Food Bags: Paper White #10 500/cs

109. Distilled Water 3-1gal/cs

110. Cups: Clear Plastic Dish 5oz 1000/cs

111. Cups: Clear Portion 2oz 1000/cs

112. Lids: Clear Portion 2oz 1000/cs

113. Gloves Food Safe: Powder Free X-Large, Large and Medium 1000/cs

TOTAL COST $

LEAD TIME (UPON RECEIPT OF ORDER):

PAYMENT TERMS (NET 30):

YES / NO / OTHER

EARLY PAYMENT DISCOUNT (SPECIAL TERMS):

Form E – References

CONTRACTS

This form must be returned with your response.

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME: CONTANCT NAME:

ADDRESS: CITY: STATE: ZIP:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL:

CONTRACT PERIOD: YEAR COMPLETED: TOTAL COST:

DESCRPTION OF WORK PERFORMED:

REFERENCE #2 – CLIENT INFORMATION

COMPANY NAME: CONTANCT NAME:

ADDRESS: CITY: STATE: ZIP:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL:

REFERENCE #3 – CLIENT INFORMATION

COMPANY NAME: CONTANCT NAME:

ADDRESS: CITY: STATE: ZIP:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL:

Form F – Confidential & Proprietary Information

CONTRACTS

This form must be returned with your response.

Material submitted in response to the City of Green Bay’s (“City”) Bid/Proposal includes at least one formula, pattern, compilation, program, device, method, technique or process that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use and is the subject of reasonable efforts to maintain its secrecy. Such information qualifies as a trade secret, as provided in Wis. Stat. § 19.36(5). As such, the Bidder/Proposer asks that the trade secrets contained on certain pages of this Bid/Proposal, as indicated below, be treated as confidential material and not be released to the public. I am providing the following information with the understanding that it is being submitted to the City under a pledge of confidentiality. I would not have submitted this information had the City not pledged to keep it confidential* and request that the following pages not be released:

NOTE: Bidders/Proposers are cautioned that the entire Bid/Proposal may not fall withing the confines of the pledge of confidentiality. The about designation(s) of confidentiality in now way guarantees that designated information will be kept confidential. Under the provision of the Public Records Law, Bidder/Proposer is not entitled to notification prior to release of information and is not entitled to go to court to block disclosure of any portion of the Bid/Proposal.

If the City agrees with Bidders/Proposers designation of trade secret or confidentiality and the designation is challenged, the undersigned hereby agrees to provide legal counsel or other necessary assistance to defend the designation of trade secret or confidentiality.

Failure to include this designation in the Bid/Proposal response may mean that all information provided as part of the Bid/Proposal response will be open to examination and copying.

NOTE: The City as custodian of these public records has the obligation, pursuant to Public Record Laws, to determine whether the above information can be kept confidential.

SECTION PAGE TOPIC

COMPANY NAME: TITLE:

PROPRIETARY INFORMATION: A Bidder/Proposer responding to this Bid/Proposal should not include any proprietary information or protected trade secret(s) as part of its Bid/Proposal unless the Bidder/Proposer

1) designates the specific information that it maintains is proprietary or trade secret and the reason(s) for such designation in a separate document, and 2) identifies the specific information when it occurs within the proposal.

The City’s preference is for the proposer to segregate all information designated as confidential into one section of the RFB/RFP and/or a separate document for easier removal to maintain its confidential status.

The response to the Bid/Proposal should indicate which portion of the requested information is confidential and where this information is located within the response, i.e. under separate cover, in confidential Section No. ______, etc. Data contained in the Bid/Proposal and all documentation become property of the City.

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Appendix A

City of Green Bay Standard Terms & Conditions

(STC-Form: 10/21/2025)

1. General. Throughout this document, "City of Green Bay," "City" and "Purchasing" shall be synonymous and mean the City of Green Bay. The words "bid" and "proposal" are synonymous, as are the words "bidder," "proposer," “vendor,” and "contractor." The phrases "request for proposal," "request for bids," “request for quotes,” “quote,” "request," "invitation," and "solicitation" shall also be synonymous. As applied to the winning or selected bidder, the words "bid," "proposal," and "contract" are synonymous.

2. Entire Agreement, Order of Precedence. These standard terms and conditions shall apply to any Purchase Order issued as a result of this Request for Bid/Proposal, except where expressly stated otherwise in the RFB/RFP or in a written instrument covering this purchase signed by an authorized representative of the City and the Contractor, in a form approved by the City Attorney (a “Separate Contract”). If such a separate contract is executed it shall along with these Standard Terms and Conditions, the City’s request for proposals/bids, the version of the vendor’s response/bid that was accepted by the City, and the City’s Purchase Order (if any) shall constitute the entire agreement (“Contract”) and no other terms and conditions, whether oral or written, shall be effective or binding unless expressly agreed to in writing by the City.

If a Separate Contract is not executed, these Standard Terms and Conditions, the City’s request for proposals/bids, the version of the vendor’s response/bid that was accepted by the City, and the City’s Purchase Order (if any) shall constitute a contract and will be the entire agreement.

3. Bid Selection. This invitation for bids does not commit the City to award a contract, pay any costs incurred in preparation of bids, or to procure or contract for services or equipment. The City may require the bidder to participate in negotiation and to submit such additional price or technical or other revisions to his or her bids as may result from negotiation. The bidder shall be responsible for all costs incurred as part of his or her participation in the pre-award process.

The City reserves the right to accept or reject any or all bids submitted, in whole or in part, and to waive any informalities or technicalities which at the City’s discretion are determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any offeror responding to this request. The City expressly reserves the right to reject any and all bids responding to this invitation without indicating any reasons for such rejections(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

4. Addenda. Changes affecting the specifications will be made by addenda. Changes may include, or result in, a postponement in the bid due date. Bidders are required to complete the Bidder Response Sheet, acknowledging receipt of all parts of the bid, including all addenda.

5. Price Proposal. All bidders are required to identify the proposed manufacturer and model, and to indicate the proposed delivery time on the attached Proposal Form. Failure to do so may cause the bid to be considered not responsive. If desired, the bidder may include product literature and specifications. The price quoted will remain firm throughout each contract period. Any price increase proposed shall be submitted sixty (60) calendar days prior to subsequent contract periods and shall be limited to fully documented cost increases to the bidder which are demonstrated to be industry-wide.

6. Price Inclusion. The price quoted in any bid shall include all items of labor, materials, tools, equipment, and other costs necessary to fully complete the furnishing and delivery of equipment or services pursuant to the specifications attached thereof. Any items omitted from the specifications which are clearly necessary for the completion of the project shall be considered a portion of the specifications although not directly specified or called for in these specifications.

7. Pricing and Discount.

a. Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea., etc.) as stated on the bid/proposal or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price. If an apparent mistake exists in the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

b. In determination of award, discounts for early payment will only be considered when all other conditions are equal. Early payment is defined as payment within fifteen (15) days providing the discount terms are deemed favorable. All payment terms must allow the option of Net 30.

8. F.O.B. Destination Freight Prepaid. Bid prices must include all handling, transportation and insurance charges. Failure to bid FOB Destination Freight Prepaid may disqualify your bid.

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9. Award.

a. The City will have sole discretion as to the methodology used in making the award. Where none is specified, the award will be made to the lowest responsible bidder in compliance with the specifications and requirements of this solicitation.

b. The right is reserved to make a separate award of each item, group of items or all items, and to make an award in whole or in part, whichever is deemed in the best interest of the City.

10. Responsiveness and Responsibility. Award will be made to the responsible and responsive bidder whose bid is most advantageous to the City with price and other factors considered. For the purposes of this project, responsiveness is defined as the bidder’s conformance to the requirements of the solicitation. Being not responsive includes the failure to furnish information requested.

Responsibility is defined as the bidder’s potential ability to perform successfully under the terms of the proposed Contract. Briefly, a responsible bidder has adequate financial resources or the ability to obtain said resources; can comply with required delivery taking into account other business commitments; has a satisfactory performance record; has a satisfactory record of integrity and business ethics; and has the necessary organization, experience and technical skills.

The City reserves the right to refuse to accept any bid from any person, firm or corporation that is in arrears or is in default to the City, or has failed to perform faithfully any previous contract with the City. If requested, the bidder must present within five (5) working days evidence satisfactory to the City of performance ability and possession of necessary facilities, financial resources, adequate insurance, and any other resources required to determine the bidder’s ability to comply with the terms of this solicitation document.

11. Cancellation/Termination.

a. The City reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds.

b. The City may terminate this Contract for any reason, including convenience upon prior written notification to Bidder. Termination for convenience by City will entitle Bidder to payment for only those goods or services delivered, received and accepted and not subsequently rejected by the City.

c. In the event the Bidder shall default in any of the covenants, agreements, commitments, or conditions and any such default shall continue un-remedied for a period of ten (10) days after written notice to the Bidder, the City may, at its option and in addition to all other rights and remedies which it may have, terminate the Contract and all rights of the Bidder under the Contract.

d. Failure to maintain the required certificates of insurance, permits, licenses and bonds will be cause for Contract termination. If the Bidder fails to maintain and keep in force the insurance, if required, the City shall have the right to cancel or terminate the Contract without notice.

12. Specifications.

a. All bidders must be in compliance with all specifications and any drawings provided with this solicitation. Exceptions taken to these specifications must be noted on your bid.

b. When specific manufacturer and model numbers are used, they are to establish a design, type, construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and the bidder/proposer is responsible for providing sufficient information to establish equivalency. The City shall be the sole judge of equivalency.

Bidders are cautioned to avoid bidding alternates which do not meet specifications, which may result in rejection of their bid/proposal.

13. Regulatory Compliance.

a. Seller represents and warrants that the goods or services furnished hereunder, including all labels, packages, and container for said goods, comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act (OSHA), as amended, with respect to design, manufacture or use for their intended purpose of said goods or services. Seller shall furnish Material Safety Data Sheets (MSDS) whenever applicable.

b. If it is determined by the City that such standards are not met, the seller agrees to bear all costs required to meet the minimum standards as stated above for the equipment/products furnished under this contract.

14. Warranty. Unless otherwise specifically stated by the bidder, products shall be warranted against defects by the bidder for one (1) year from the date of receipt. If bidder or manufacturer offers warranty that exceeds one year, such warranty shall prevail.

15. Ownership of Printing Materials. All artwork, camera-ready copy, negative, dies, photos and similar materials used to produce a printing job shall become the property of the City. Any furnished materials shall remain the property of the City. Failure to meet this requirement will disqualify your bid.

16. Nonexclusive Contract. Unless otherwise stated, the City reserves the right to purchase work or materials outside of this Contract.

17. Item Return Policy. Bidder will be required to accept return of products ordered in error for up to thirty (30) calendar days from date of receipt, with the City paying only the return shipping costs. Indicate in detail on the Bidder Response Sheet, your return policy.

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18. Payment Terms and Invoicing. The City will pay properly submitted vendor invoices within thirty (30) days of receipt, providing good and/or services have been delivered, installed (if required), and accepted as specified.

a. Payment shall be considered timely if the payment is mailed, delivered, or transferred within thirty (30) days after receipt of a properly completed invoice, unless the vendor is notified in writing by the…