Battle Creek Public Schools Phone System

Battle Creek Public Schools issued a Request for Proposal on October 27, 2019, for a complete Voice over Internet Protocol (VOIP) phone system replacement, with sealed bids due by November 7, 2019, at 12:00 PM. The procurement involves hardware components only, specifically 12 servers meeting minimum specifications, 540 Grandstream GXP 1628 VOIP phones, and 25 Grandstream GXP 2160 Enterprise IP phones, with configuration services explicitly excluded from the scope. All delivery and installation costs must be included in the quoted price, with products required to be delivered Free on Board (FOB) to 100 West Van Buren Street, Battle Creek, Michigan 49017, and exempt from state and federal taxes. The district plans to implement the new phone system between December 2019 and January 2020. Vendors may schedule building visits to examine shipping and receiving areas by contacting Laura Ash, Executive Director of Business and Finance, at 269-965-9506, while technical questions should be directed to Mitch Fowler, Director of Technology, Student Data, and Innovation, at 269-719-9685. Bid pricing must remain firm for 90 days following the bid opening date, and all bids will be publicly opened and read on November 7, 2019, at the Battle Creek Public Schools Third Floor Conference Room located at 3 West Van Buren Street, Battle Creek, Michigan 49017.

Vendors must submit two signed copies of the completed bid form and provide insurance certificates documenting commercial general liability of $1,000,000 per occurrence and $2,000,000 general aggregate, plus workers compensation and employers liability of $1,000,000. Additionally, vendors are required to complete sworn and notarized Familial Relationship Disclosure Statements and Affidavits of Compliance with the Iran Economic Sanctions Act. The RFP does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. No product deviations from the specified equipment list will be accepted, and the Board of Education reserves the right to accept or reject any or all bids and to award items to other than the low bidder. The RFP does not provide an explicit budget range or award value, though the scope of hardware components and delivery requirements suggests a substantial procurement. No existing infrastructure or technology integration requirements are specified in the available documentation.