Battery and Uninterrupted Power Supply System Preventive Maintenance Services

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) No. 11A2387 for Battery and Uninterrupted Power Supply (UPS) System Preventative Maintenance Services in San Diego County, District 11. The procurement seeks a contractor to provide comprehensive maintenance services for a battery system consisting of 30 batteries and a three-phase UPS system located at the I-15 Tunnel Building. Required services include quarterly, semi-annual, and annual preventative maintenance, along with on-call repair services available 24/7. The contract term is anticipated to run from April 1, 2016, through March 31, 2018. Bidders must possess either a Class 10 Electrical License or Class A Contractor's License from the California Contractors State Licensing Board. The bid requires a detailed line item pricing structure with per-visit rates for various maintenance activities, including 8 quarterly battery system visits, 3 annual battery maintenance visits, 4 semi-annual UPS maintenance visits, and 3 annual UPS maintenance visits. Additionally, contractors must provide hourly rates for on-call services, estimated at 150 hours. The proposal submission deadline was February 23, 2016, with no scheduled job walk, and subcontracting is expressly prohibited.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Materials and supplies will be reimbursed at actual cost without markup, and contractors must submit a revised Bid Proposal (Attachment 1-REVISED) to be considered responsive. The contract requires contractors to respond to work requests within 5 days of receiving a Task Order, with maintenance services to be performed Monday through Friday from 7:00 a.m. to 4:00 p.m. While the exact budget range is not explicitly stated, the comprehensive maintenance requirements and hourly rate estimations suggest a moderate-value contract. No information is provided about incumbent vendors or existing infrastructure beyond the specified battery and UPS system at the I-15 Tunnel Building. The procurement appears to be a standard maintenance service contract focused on ensuring the continuous operation and reliability of critical power systems for Caltrans' District 11 facility in San Diego County.