Barber/Cosmetology Services for Sam Perdue

The West Virginia Department of Homeland Security Division of Administrative Services is issuing an Agency Request for Quote (ARFQ 0608 DCR2600000126) for barber and cosmetology services at the Sam Perdue Juvenile Center located in Princeton, West Virginia. The procurement seeks to establish a master agreement contract for providing resident haircut services on an ongoing basis, with an estimated volume of 15 haircuts every two weeks, though the facility superintendent retains discretion to increase this demand. Services must be delivered on Wednesdays between 1:00 PM and 4:00 PM EST, with makeup services available the following Wednesday if necessary, and vendors must submit sealed bids electronically through wvOASIS or by signed delivery. Qualified vendors must possess a current West Virginia Board of Barber and Cosmetology License, be at least 18 years old, hold a valid driver's license, pass a background check, submit to facility searches, and complete PREA and facility-required training. Vendors must provide their own tools using only clippers or trimmers, as scissors are prohibited due to facility security requirements, and may not subcontract services or change service days without superintendent approval. The contract will be awarded to the lowest responsible bidder based on the lowest overall cost per haircut submitted on the required Pricing Page, with contract terms of four years initial duration plus renewal options for successive one-year periods upon mutual written consent. The questions and answers deadline is May 6, 2026, at 2:00 PM EST, with solicitation closing and bid opening scheduled for May 15, 2026, at 10:30 AM.

No set-aside designations or restrictions limiting responses to specific organization types, such as disadvantaged enterprises, are identified in the solicitation materials. No incumbent vendors or current contractors are referenced in the available documentation. The contract requires vendors to maintain Commercial General Liability Insurance with the State listed as an additional insured at $50,000 per occurrence and provide a two-year maintenance bond covering services. Vendors must accept payment by electronic funds transfer or P-Card, with monthly payment issued in arrears at the per-haircut rate, and vendors are responsible for all travel costs and mileage associated with contract performance. The specific budget or award value is not disclosed; however, pricing is structured as a flat rate per haircut to be proposed by bidders, with the estimated purchase volume of 15 haircuts representing an approximation of anticipated purchases only, with no guarantee of future contract usage or individual item orders.