Barber/Cosmetology Service for Kenneth 'Honey" Rubenstein

The State of West Virginia Division of Administrative Services is soliciting bids for barber and cosmetology services to be provided at the Kenneth 'Honey' Rubenstein Juvenile Center in Davis, West Virginia, located at 141 Forestry Camp Road. This Agency Master Agreement procurement seeks vendors to provide weekly haircut services for incarcerated youth on an as-needed basis, with compensation structured as a flat rate per haircut based on an estimated volume of 150 haircuts monthly. Required qualifications for vendors include a valid West Virginia barber or cosmetologist license, a valid driver's license, being at least 18 years old, and passing a background check; vendors must also be capable of cutting all hair types for both male and female inmates and are responsible for providing all necessary tools and supplies while maintaining security protocols within the correctional facility. The contract term is one year with the option for three successive one-year renewal periods contingent upon mutual written consent. The solicitation number is ARFQ 0608 KHR2100000001, with a questions deadline of August 7, 2020, and response proposals due by August 14, 2020, at 4:00 PM; a mandatory pre-bid meeting is required for all vendors submitting bids, with bid opening scheduled for August 17, 2020, at 10:00 a.m. Contract award will be made to the vendor providing the required services at the lowest overall total cost, and the successful vendor must provide proof of a West Virginia State Barber/Cosmetology License and West Virginia State Driver's License prior to contract award, as well as Commercial General Liability Insurance at $100,000 per occurrence.

The procurement documents do not specify any set-aside designations, disadvantaged business enterprise restrictions, or incumbent vendor information. Vendors must satisfy a Purchasing Affidavit eligibility requirement, which mandates that neither the vendor nor any related party owe aggregate debts exceeding one thousand dollars or be in default on workers' compensation obligations; for construction contracts, additional restrictions apply regarding state and local tax and fee compliance, though this procurement falls outside the construction category. The apparent successful vendor must register with the agency and pay applicable registration fees prior to contract award. Payment will be made monthly in arrears following delivery and acceptance of services, with vendors required to accept payment by electronic funds transfer or P-Card; vendor invoices must include the date of services, master contract number, and vendor's complete address. The contract is contingent upon funds being appropriated by the Legislature, and the State reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon 30 days written notice for any reason. The procurement documents do not identify a specific award value or budget range, as pricing is submitted by individual vendors on the provided pricing page.