Barber-Cosmetology Services Specifications - KHR.docx

REQUEST FOR QUOTATION

Barber/Cosmetology Services for Cadets

SPECIFICATIONS

1. PURPOSE AND SCOPE: The WV Division of Administrative Services is soliciting bids on behalf of the Kenneth ‘Honey’ Rubenstein Juvenile Center located at 141 Forestry Camp Road, Davis WV 26260 to establish a contract for Cadet Hair Cuts. This contract shall be an open-ended contract and extend for the period of one year with the possibility of 3 one-year renewals.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Services” means Cadet Hair Cuts for The Kenneth ‘Honey’ Rubenstein Juvenile Center located at 141 Forestry Camp Road, Davis WV 26260

2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Kenneth ‘Honey” Rubenstein Juvenile Center.

3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1. Vendor and all Vendor staff must be a minimum of 18 years old.

3.2. Vendor and all Vendor staff must have a valid Driver’s License. Proof of valid licenses must be provided upon request to the Agency.

3.3. Vendor and all Vendor staff must have current WV State Barber/Cosmetologist License. These License shall be submitted at time of bid.

4. MANDATORY REQUIREMENTS:

4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.

4.1

4.1.1 Inmate Hair Cuts-The vendor must be a licensed Barber or Cosmetologist in good standing in the State of West Virginia

4.1.1.1 The working environment is in an operational regional jail facility. All work related to this contract must be conducted in accordance with all WV Division of Corrections and Rehabilitation policy and procedures for working within a facility.

4.1.1.2 Vendor and all Vendor staff must pass a Background Check.

4.1.1.3 Vendor shall provide his/her own tools and all supplies needed to fulfill the scope of work outlined in the specifications provided. A tool inventory shall be kept at all times. Vendor shall insure tools/supplies are secure from inmate population.

4.1.1.4 Vendor must be able to cut all hair types, including male and female hair.

4.1.1.5 The Vendor shall provide Inmate Hair Cut service on a weekly basis. The day(s) of the week shall be coordinated with the Jail Counseling Staff.

4.1.1.6 Vendor must clean up and sanitize the area upon completion.

5. CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

5.2 Pricing Page: Vendor must complete the Pricing Pages (Exhibit A) by listing Flat Rate Amount for each line item and the extended Amount for each item listed (individual Flat (x) estimated Number of Hair Cuts per month), and overall total cost (this number should come from the estimated Number of Hair Cuts). Vendor should complete the Pricing Pages (Exhibit A) in their entirety as failure to do so may result in Vendor’s bids being disqualified.

Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document.

The Pricing Page (Exhibit A) contains a list of the Contract services and estimated monthly Hair Cuts. No future use of the Contract or any individual item is guaranteed or implied and these estimates are for contract award purposes only and may not be an exact quantity of Hair Cuts per month needed.

6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency.

7. PAYMENT: Agency shall pay per hair cut rate as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract for the previous month. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

8. INVOICING: Invoice shall be submitted for payment monthly (in arrears) and must include the following information: Date of Services, master Contract Number, and complete address of Vendor.

9. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

10. FACILITIES ACCESS:

10.1. Vendor shall notify Agency immediately of any lost, stolen, or missing tools.

10.2. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

11. VENDOR DEFAULT:

11.1. The following shall be considered a vendor default under this Contract.

11.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.

11.1.2. Failure to comply with other specifications and requirements contained herein.

11.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

11.1.4. Failure to remedy deficient performance upon request.

11.2. The following remedies shall be available to Agency upon default.

11.2.1. Immediate cancellation of the Contract.

11.2.2. Immediate cancellation of one or more release orders issued under this Contract.

11.2.3. Any other remedies available in law or equity.

Revised 10/27/2014