Banking Management Services
Closed State & local contract opportunity Posted
- Solicitation number
- RFP2025-003
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The City of Delray Beach, Florida is soliciting proposals for comprehensive Banking Management Services through RFP No. 2025-003, seeking a qualified public depository to manage the city's 11 bank accounts for a five-year contract with potential two-year renewal options. The procurement covers a full range of banking services including lockbox processing, remote deposit capture, ACH transactions, wire transfers, positive pay, and comprehensive treasury management system reporting. Proposers must be a Federal or Florida-chartered bank with a principal branch in Delray Beach, be a member of the Federal Reserve System, and an approved Qualified Public Depository by the State of Florida. The city will evaluate proposals based on qualifications, management team experience, methodology, proposed fees, public sector experience, and references, with a maximum of 100 possible points. Key procurement dates include a non-mandatory virtual pre-proposal conference on November 7, 2024, at 9:30 AM, and electronic proposal submissions due through Bidnet Direct by January 22, 2025, at 2:00 PM Eastern Time. The award method will be to the highest-ranking proposer with whom an acceptable agreement can be negotiated.
The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The current banking services are provided by PNC Bank, which currently manages 11 municipal accounts including Business Insurance TPA, Municipal Golf Course, Executive Golf Course, Payroll, Funding, Miscellaneous Receipt, Accounts Payable, Tennis Center Operations, Alternative Investment, Parking, and EMS Transport accounts. The city currently uses Tyler New World ERP and plans to upgrade to Tyler Munis in the next 2-3 years, which potential vendors should consider for technology integration. Financial context indicates the city's Alternative Investment Account maintains an average ledger balance of $9,531,377.29, with current PNC Alt investment earning 3.15% in October 2024. The city processes approximately $4,000 in monthly cash vault deposits and has modest annual supply needs of 3,000 bank bags and 100 deposit books. While no specific budget range is explicitly stated, the current monthly analyzed banking service charges total $6,245.43, with additional waived charges of $244.78.
Opportunity text
SCOPE: City of Delray Beach, Florida ("City") is soliciting Proposals from qualified Proposers for Banking Management Services for the City of Delray Beach The City will hold a Non-Mandatory Pre-Proposal Conference via Microsoft Teams on November 7, 2024 @ 9:30 A.M. , (LOCAL TIME). It is the responsibility of the Proposer to ensure all pages are included in the submission. All Proposers are advised to closely examine the solicitation package. Questions and Answers: The City provides a specified time for Vendors to ask questions and seek clarification regarding the requirements of the solicitation. All questions or clarification inquiries must be submitted through Bidnet Direct by the date and time referenced in the solicitation document (including any addenda). The City will respond to all questions via Bidnet Direct. The City of Delray Beach is exempt from Federal and State Taxes for tangible personal property tax. The City of Delray Beach reserves the right to accept or reject any or all Proposals, in whole or in part, with or without cause, to waive any irregularities and/or technicalities, and to award the contract on such coverage and terms it deems will best serve the interests of the City. Proposals will be accepted through a secure mailbox at Bidnet Direct (https://www.bidnetdirect.com/florida/cityofdelraybeach) until the Deadline for Submission as indicated in this ITB. Late Bids will not be accepted. The City will only accept electronic bids. Once the bid has been decrypted the tabulation link will appear under the "details tab" page. Vendor are instructed to contact Bidnet Direct immediately for technical assistance if this feature is not available on your dashboard. Per Section 9.18b: General Terms and Conditions, Notice of Intent to Award shall be posted in Bidnet Direct.
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