Band Instruments & Supplies (Catalog Bid)

Donna Independent School District (Donna ISD) in Cameron County, Texas, is issuing a Request for Proposals (RFP 011326-865) for Band Instruments & Supplies under a catalog bid procurement model. This competitive procurement seeks discount proposals off vendor printed catalog prices for the 2026-2027 school year, with the contract term effective September 1, 2026, through August 31, 2027, and options to extend for up to two additional one-year periods if both parties agree. The goods and services solicited include direct distribution and supply of musical equipment, instrument accessories, keyboards, percussion instruments, strings, instrument maintenance supplies, and band uniforms for classroom instruction and administrative use. Vendors must submit discount percentages off shelf price, catalog price, or published price lists, with all quoted prices including shipping and handling charges on an F.O.B. Destination basis unless otherwise negotiated. Evaluation criteria include selection, service, and price, and Donna ISD intends to award this bid to multiple vendors to provide district employees flexibility in selecting vendors with the best value for particular items. Vendors must submit complete proposals, including references from clients within the past five years, a Conflict of Interest Questionnaire (CIQ Form), Form 1295 filed with the Texas Ethics Commission, and compliance certifications with criminal history review requirements if applicable. Sealed proposals are due Wednesday, April 8, 2026, at 10:00 a.m. and must be submitted via the Bonfire platform or hand-delivered/mailed to the Donna ISD Purchasing Department at 116 N. 10th St., Donna, TX 78537, with all late submissions rejected.

The RFP does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors, indicating this is an open competitive procurement available to all qualified suppliers. Vendors must maintain workers' compensation and general liability insurance with Donna ISD named as an additional insured, and must comply with all applicable federal, state, and local laws, including prevailing wage requirements, equal opportunity employment standards, and environmental initiatives. All proposal prices must be firm for the contract term, with any price changes requiring Donna ISD's written approval. The district does not guarantee any minimum or maximum purchase quantities, as purchases will be made on an as-needed basis throughout the school year, and makes no commitment regarding the volume of orders that may be issued. No specific budget range or award value is provided in the solicitation materials, as this is a multiple-award catalog bid where the district retains procurement flexibility based on value and service for individual items.