2-Scope of Work.pdf

This is a Scope of Work document for RFP 011326-865 issued by Donna Independent School District (ISD) in Texas for Band Instruments & Supplies on a catalog bid basis. The procurement seeks to establish a vendor list of direct distributors and suppliers of musical equipment, instrument accessories, keyboards, percussion instruments, strings, instrument maintenance supplies, and band uniforms for classroom instruction and administrative use. Purchase orders will be issued on an as-needed basis throughout the 2026-2027 school year, with the contract term running from September 1, 2026 through August 31, 2027. The contract includes options to extend for up to two additional one-year periods if both parties agree. Multiple vendors will be awarded to provide district employees flexibility in selecting vendors with the best value for specific items.

Pricing will be structured as a percentage discount from current catalogs, manufacturer's price lists, website prices, or shelf prices, with all shipping and handling charges included in quoted prices on an F.O.B. Destination basis unless otherwise negotiated. The District does not guarantee any minimum or maximum purchase quantities and makes no commitment regarding the volume of orders that may be issued. Purchases will be evaluated based on selection, service, and price. Bidders must submit complete proposals to be considered for vendor status on the awarded list. There are no set-asides or identified incumbent vendors mentioned in this procurement.