Ballroom Carpet Replacement with Modular Tile - Uintah County Conference Center

Uintah County, Utah is issuing a Request for Proposal (RFP) for ballroom carpet replacement services at the Uintah Conference Center located at 313 East 200 South, Vernal, Utah. The project requires qualified contractors to remove existing glued-down rolled carpet and install new commercial-grade modular carpet tile covering approximately 13,000 square feet, including all necessary subfloor preparation and related work. Mandatory deliverables include 1,000 square feet of matching attic stock and a minimum 10-year commercial wear warranty on installed carpet. All work must be completed between July 12 and July 29, 2026, with final inspection on July 30, 2026. Prospective bidders must attend a mandatory pre-submittal meeting on April 15, 2026, from 2:00-3:00 p.m. at the facility, with non-attendance resulting in proposal rejection. Sealed proposals must be submitted to the Uintah County Clerk-Auditor's Office (147 East Main, Second Floor, Vernal, Utah 84078) by 5:00 PM Mountain Time on May 8, 2026, with public opening on May 13, 2026. Evaluation criteria include mandatory minimum requirements and technical scoring worth 700 points across five categories: experience (100 points), installation approach (100 points), project schedule (150 points), product performance (200 points), and warranty and maintenance (150 points), with cost evaluated separately by the Purchasing Agent for a maximum of 300 points (30 percent of total score).

The procurement documentation does not specify any set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises or minority-owned businesses. Required qualifications include submission of two comparable project references, proof of Utah business licensure and active insurance policies, an itemized bid form, vendor information form, and product documentation meeting durability and performance standards. No incumbent vendors or current contractors are identified in the procurement materials, nor are there references to existing technology infrastructure requiring integration. The contract will be awarded to the highest-scoring proposer out of 1,000 possible points, though no specific budget range or award value has been disclosed in the available documentation. The County reserves the right to reject any or all proposals and is not obligated to award the contract.