Ballots

Dane County, Wisconsin is seeking a vendor to provide ballot printing services for various elections within the county. The procurement involves printing ballots for the DS-200 voting system during an initial three-year contract term from January 1, 2025 to December 31, 2027, with potential two one-year extensions. The county requires diverse ballot types, including 1-sided and 2-sided ballots in 2 and 3 column configurations, ranging from 11" to 19" in length, printed on 80# index white paper using black ink, with potential colored stripes to differentiate ballot types. Vendors must be capable of printing multiple ballot configurations for partisan and non-partisan elections, including primary and general elections across various municipalities within Dane County. Bid submissions are due by October 22, 2024 at 2:00 pm, with a vendor question submission deadline of October 10, 2024. Vendors must demonstrate the ability to pre-test ballot deck printing, deliver ballots to municipalities ahead of election deadlines, and maintain adequate storage and printing capacity to meet the county's electoral needs.

The solicitation offers local vendor preferences, potentially providing advantages to vendors based in Dane County or surrounding Wisconsin counties. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid includes provisions for non-discrimination and fair labor practices. Pricing will be unit cost-based, with vendors required to provide percent increase options for contract years 2-5. The contract will include standard requirements for insurance, state and federal regulatory compliance, and technical specifications for ballot production. Based on the attached order history document, which shows ballot orders ranging from 3,430 to 515,985 ballots across different election types, the potential contract value could be substantial, reflecting the diverse electoral needs of Dane County. Vendors will need to demonstrate technical capabilities, reliability, and the capacity to handle variable ballot printing requirements across multiple election cycles.