Ballot Printing

The Volusia County Supervisor of Elections (VCSOE) is seeking a qualified vendor to print Election Day and Vote-by-Mail ballots through Request for Statement of Qualifications (RSQ) #25-SQ-158LS. The procurement requires a contractor capable of producing ballots compatible with Election Systems & Software voting systems, with specific technical specifications including paper weight, thickness, and dimensional tolerances for ballot sizes of 8.5" x 11" or 8.5" x 17". Respondents must demonstrate at least five years of experience with ballot printing projects for Florida Supervisor of Elections offices, specifically with ES&S tabulation projects. The evaluation committee will score proposals across five key areas: Firm Qualifications (25 points), Project Team (25 points), Similar Projects and Experience (25 points), Quality Assurance (15 points), and Schedule and Time Constraints (10 points). The solicitation was released on September 5, 2025, with a deadline for questions on September 19, 2025, and proposals are due on October 7, 2025, at 3:01 pm through the county's eProcurement Portal. The contract will have an initial five-year term with potential for up to two additional years based on mutual written agreement.

The procurement does not explicitly mention set-aside designations for disadvantaged enterprises, but it does include a Human Trafficking Attestation form requiring vendors to confirm ethical labor practices. Contractors must provide comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence), Auto Liability ($500,000), Professional Liability ($1,000,000), and Cyber Insurance ($2,000,000). While no specific budget range is provided, the contract allows for pricing to be determined 60-90 days before each election, with contractors required to hold quoted pricing for that specific election. The Supervisor of Elections is not guaranteeing a minimum purchase of services, and contractors will need to compete for individual print jobs through quotes or bids. Successful vendors must maintain strict ballot security, including limited access to printing and storage areas, and adhere to specific packaging and delivery requirements, with all deliveries restricted to the Volusia County Supervisor of Elections Office in DeLand, FL, Monday through Friday between 8am and 5pm.