Ballot Envelope, Voter Notification Cards, Voter Confirmation Cards Printing and Mailing Services

Clackamas County, Oregon is seeking a vendor to provide comprehensive ballot and voter notification printing and mailing services through a Request for Quotes (RFQ) issued on August 26, 2021, with proposals due by September 9, 2021 at 2:00 PM. The procurement specifically requires mail house services for producing and processing ballot envelopes, Voter Notification Cards (VNCs), and Voter Confirmation Cards (VCCs). Key deliverables include addressing, inserting, preparing, storing, and delivering these materials to USPS for official election mail. The procurement involves printing #10 sized envelopes, VNCs on card stock, and 6x8.5 inch VCCs that are folded in half, with all text in red boxes to be printed by the selected vendor. Evaluation criteria will assess vendor qualifications based on firm experience, staff expertise, pricing, and references, with a focus on demonstrated capabilities in ballot printing and compatibility with election equipment like Runbeck and Hart scanning systems. The contract is anticipated to support multiple elections over the next six months, though specific quantities are not predetermined.

The RFQ documents do not explicitly indicate any set-aside designations for disadvantaged businesses or specific restrictions on respondent types. No incumbent vendor information is directly referenced in the provided materials. The solicitation appears open to qualified printing and mailing service providers with election-related experience and technical capabilities. While specific budget ranges are not disclosed, the procurement suggests a need for a vendor with robust election mail processing infrastructure and the ability to handle variable election volumes. The contract will be awarded to the vendor that best meets the evaluation criteria, with an emphasis on technical competence, reliability, and cost-effectiveness in managing official election communication materials.