Ballard Park Fitness Equipment Purchase and Installation

Louisville Parks and Recreation is seeking bids for the purchase and installation of fitness equipment at Ballard Park, located at 525 Caldwell Street in Louisville, Kentucky. The procurement, identified as IFB 260040, specifically requires three ExoFit outdoor fitness equipment pieces: an Airwalker, Single Chest Press, and Sit Up Bench. Bidders must provide all necessary materials, delivery, footer design, and installation services, with the equipment designed for individuals weighing up to 330 pounds and featuring weather-resistant construction. Sealed proposals are due by 3:00 p.m. on August 18, 2025, and must be submitted through the Metro Government's Bonfire web portal. The evaluation will be based solely on the lowest bid meeting specifications, with a 100-point scoring system, and bid prices must remain firm for six months after the closing date. Proposers must submit comprehensive documentation including Good Faith Effort Forms, a W-9, SAM Certification, Buy America Certification, and a pricing sheet, with a maximum file upload size of 1000 MB.

The contract includes several set-aside and enterprise participation requirements, with preferences for local vendors (5% reduction) and minimum wage businesses paying at least $10.10/hour (5% reduction). Contractors must comply with Human Relations Commission requirements, including good faith efforts to utilize certified minority, female, and handicapped-owned business enterprises, with specific participation goals of 15% for Minority Business Enterprises, 5% for Female Business Enterprises, and 0.5% for Hispanic Business Enterprises. The project is funded through Community Development Block Grant (CDBG) funds, which mandates additional compliance measures such as Section 3 requirements for employment opportunities for low-income persons and prevailing wage standards. Two bidders have already submitted proposals: E-Z Construction with a bid of $21,000.00 and Midstates Recreation with a lower bid of $17,540.00. Required insurance includes Commercial General Liability ($1,000,000/$2,000,000), Automobile Liability ($1,000,000), and Workers' Compensation at statutory limits, with Louisville Metro Government named as an additional insured. The project also requires compliance with federal regulations, including Davis-Bacon Act prevailing wage requirements and various civil rights protections.