Baker Complex Janitorial Contract

Episcopal Children's Services (ECS), a non-profit organization operating Head Start and Early Head Start facilities in North and Central Florida, is soliciting proposals for a comprehensive janitorial services contract for the Baker Complex located in Macclenny, Baker County. The procurement seeks a contractor to provide custodial services for two buildings totaling approximately 6,000 square feet, which include resource rooms, offices, classrooms, bathrooms, and a kitchen. Work must be completed Monday through Friday after 4:30 PM, with specific cleaning requirements for public areas, walls, lavatories, classrooms, and office spaces. The contract will span 36 months, from July 1, 2024, to June 30, 2027, with ECS retaining the right to terminate services with 30 days' notice. Proposals must be submitted via Bidnet Direct by May 15, 2024, at 5 p.m. eastern time. The evaluation criteria will weight cost at 60%, agreement to ECS terms at 20%, contractor experience at 10%, and quality/reputation at 10%. Contractors must provide proof of insurance, a valid business license, and list ECS as an additional insured party.

The solicitation provides preferential consideration to certified business enterprises registered on MyFloridaMarketplace.com, with specific preferences for Minority, Women, and Veteran Owned Designations. Interested vendors must comply with numerous federal and state regulations, including Equal Employment Opportunity standards, Clean Air Act regulations, E-Verify employment verification, and drug-free workplace requirements. Contractors will be subject to comprehensive contractual guidelines that mandate detailed record-keeping for five years after contract completion and adherence to privacy and data protection protocols. Payment terms are net 30 following receipt of acceptable services, and ECS reserves the right to terminate contracts for non-performance. While a specific budget amount was not disclosed, the contract represents an opportunity for a janitorial services provider to support educational facilities in North and Central Florida, with potential for contract renewal based on satisfactory performance and fund availability.