Baker Complex Janitorial.pdf

Episcopal Children’s Services Date: April 29, 2024

8649 Baypine Road Ste. 300, Bldg. 7 Jacksonville, FL 32256

Request for Proposal

Project Title:

Janitorial Services for Baker Complex

Introduction:

Offering early childhood education and holistic family services, Episcopal Children’s Services, headquartered in Jacksonville, FL provides School Readiness, Head Start, and Early Head Start programs to more than 27,000 children and their families in 14 counties in Florida for nearly 60 years.

Project Background:

ECS operates Head Start and Early Head Start facilities in North and Central Florida. ECS wishes to engage a contractor for custodial services.

Scope of Work:

• Work to be completed Monday through Friday o Facility is accessible after 4:30PM business days

• List of required duties:

o Floors – Public Areas:

Swept and dry-mopped Daily Wet-Mopped 2 x weekly Sweep Carpet 2 x weekly o Walls:

Woodwork, doors, wipe down Weekly Switches, finger marks, smudges removed Weekly Doorknobs sanitized Weekly o Lavatories:

Floor cleaned and mopped 2 x weekly Paper & soap supplies checked Daily Toilets sanitized Daily Dust for cobwebs Weekly o Classrooms:

Empty Trash Cans Daily Clean sinks and counters Daily Clean restroom Daily

Vacuum Daily Dust for cobwebs Monthly Dust blinds/vents Monthly o Office space:

Wastebaskets emptied Daily High and low dust all areas Monthly

• Project duration is 36 months: 7/1/2024-6/30/2027

• ECS reserves the right to terminate services with a 30-day notice.

• Project location: 402 South 8th Street, Maclenny, FL 32063

Additional Requirements:

Supply proof of insurance and business license if applicable o List ECS as additional insured once bid selection is completed.

Bid Manager:

Monique Lank, Project Accountant, ECS. 8649 Baypine Road, Suite 300, building 7, Jacksonville Florida, 32256. Office phone 904-674-6248. Monique.Lank@ecs4kids.org.

Timeline:

Contractor must submit their quotation via Bidnet Direct by 05/15/2024 at 5 p.m. eastern time.

Payment Terms:

ECS terms are net 30 following receipt of acceptable goods unless otherwise agreed to by both parties.

Award Selection Criteria:

Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. (Please provide your best and final price.)

• Cost: 60%

• Agreement to ECS Terms and Conditions: 20%

• Experience: 10%

• Quality/Reputation: 10%

• Not listed on SAM.gov reporting

• Other: Preference will be given to certified business enterprises registered on MyFloridaMarketplace.com

• Minority Owned Designation

• Women Owned Designation

• Veteran Owned Designation

ECS reserves the right to add additional criteria, as needed to make a final decision.

mailto:Monique.Lank@ecs4kids.org

Quality Expectations:

Contractor and all sub-contractors at all times will conduct themselves in a professional manner, with a civil attitude; strive to keep on schedule and on budget while maintaining high production and quality standards; and communicate in a timely manner.

ECS Terms and Conditions:

The ECS full Terms and Conditions will apply to this agreement.

If there exist any conflicts in terms and conditions between ECS and contractor, the ECS terms will take precedence. The full terms and conditions can be emailed upon request.