Backup Generator for Sumner County Animal Control

Sumner County Government, Tennessee is requesting proposals to furnish, install, and commission a standby emergency power generation system at the Animal Services facility in Gallatin with proposals due September 17, 2026 at 10:00 a.m. CST. Required site visits are scheduled for August 27 (12:30 p.m.–3:00 p.m.) or August 28 (8:30 a.m.–10:30 a.m.), 2026.

The scope is a minimum 80 kW backup generator system with automatic transfer switch, remote monitoring, weather-protective enclosure, and natural gas fuel system. The awardee must furnish equipment, install and prepare the concrete pad, obtain permits and inspections, perform startup and commissioning, provide operator training and documentation, supply manufacturer-authorized technician service, and deliver a one-year preventative maintenance agreement with renewal options. The generator must be manufactured by a nationally recognized manufacturer with established service support in Tennessee and comply with EPA emissions requirements.

Vendors must be properly licensed in Tennessee, provide three verifiable references from comparable governmental or institutional facilities, submit proof of insurance, demonstrate emergency service capabilities, and provide manufacturer-authorized technicians. For contracts exceeding $25,000, a surety bond of no less than 25 percent of contract price is required before award. Pricing must remain valid for 90 days from proposal opening. Sumner County is tax-exempt and will not include taxes in evaluation; the county reserves the right to accept or reject proposals based on best overall value, considering quality, experience, references, integrity, and performance in addition to price. Sumner County does not enter into financing agreements with vendors. All proposals are subject to the Tennessee Open Records Act post-award.