REQUEST FOR PROPOSAL (RFP)

SUMNER COUNTY GOVERNMENT

SUMNER COUNTY, TENNESSEE

Purchasing Staff Contact:

Christi Mullins

(615) 451-6033 cmullins@sumnercountytn.gov

Release date: August 20, 2026 RFP due date: September 17, 2026 @ 10 AM CST

This proposal solicitation document is available in an Adobe Acrobat (pdf) format. Any alterations to this document made by the proposer may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Sumner County Government.

20260917

BACKUP GENERATOR FOR SUMNER COUNTY TN ANIMAL CONTROL

mailto:cmullins@sumnercountytn.gov

20260917 BACKUP GENERATOR FOR SUMNER COUNTY TN ANIMAL CONTROL

Sumner County Government, herein known as Sumner County, is hereby requesting a proposal for Backup Generator utilized by Sumner County TN Animal Control.

Upon mutual agreement by all parties, Sumner County may grant the right to extend the terms, conditions, and prices of contract(s) awarded from this RFP to other institutions (such as state or public agencies) who express an interest in participating in any contract that results from this RFP. Each of the “piggyback” institutions will issue their own purchasing documents for purchase of the goods and/or services. Proposer agrees that Sumner County shall bear no responsibility or liability for any agreements between proposer and the other institution(s) who desires to exercise the option.

I. Proposal Specifications

Reference to available specifications shall be sufficient to make the terms of the specifications binding on the proposer. The use of the name of a manufacturer, or any special brand or make in describing an item, does not restrict the proposer to that manufacturer or specific article, unless specifically stated. Comparable products of other manufacturers will be considered if proof of compatibility is contained in the proposal. Proposers are required to notify the Sumner County purchasing supervisor whenever specifications/procedures are not perceived to be fair and open. The articles on which the proposal is submitted must be equal or superior to that specified.

See the following page(s) for complete specifications.

Sumner County Sheriff’s Office

Animal Services Division

80kW Backup Generator

Need:

The Sumner County Sheriff’s Office Animal Services Division is seeking proposals from qualified contractors (“Vendors”) to furnish, install, and commission a new standby emergency power generation system at the Animal Services facility.

The objective of this project is to provide reliable backup electrical power to support critical animal care operations, facility safety systems, data systems, and essential building functions during utility power outages. The generator system shall provide automatic standby power and ensure continuity of operations during planned and unplanned electrical service interruptions.

Desired Outcome:

The goal of this project is to provide a dependable, fully automatic standby power system capable of supporting critical shelter operations while minimizing disruption during power outages.

Specifically, the project should:

• Provide a minimum 80kW standby generator system capable of supporting critical facility loads.

• Automatically detect utility power loss and restore power to designated emergency circuits through an automatic transfer switch.

• Support uninterrupted operation of animal housing areas, ventilation systems, lighting, refrigeration equipment, security systems, data systems, office functions, and other designated critical infrastructure.

• Provide a reliable power source capable of operating during extended utility outages.

• Include remote monitoring and notification capabilities for generator status, alarms, maintenance requirements, and operational events.

• Meet all applicable federal, state, local, and manufacturer requirements for installation and operation.

• Minimize maintenance requirements while maximizing system reliability and service life.

• Provide a complete turnkey installation including applicable permitting, generator pad, electrical work, startup, testing, and commissioning.

• Ensure maintenance staff are trained to operate and monitor the system and are provided with complete documentation for long-term maintenance and operation.

• Provide warranty coverage and support services to ensure continued operation and rapid response to service needs.

The desired outcome is a fully operational emergency standby power system that improves facility resilience, protects animal welfare, supports staff operations, and maintains critical services during electrical outages.

Specifications:

The selected vendor will provide all labor, materials, equipment, permits, hardware, software, engineering, electrical work, site preparation, startup services, testing, and training necessary to furnish and commission the standby power system.

Generator Requirements:

• Provide one (1) new standby generator rated at a minimum of 80kW.

• The generator should be designed for stationary standby emergency service.

• Generator shall be manufactured by a nationally recognized manufacturer with established service support in Tennessee.

• Generator shall be capable of automatic operation upon loss of utility power.

• Generator shall be capable of exercising automatically on a programmable schedule.

• Generator shall include weather-protective enclosure suitable for outdoor installation.

• Generator enclosure shall be corrosion resistant and suitable for long-term outdoor exposure.

• Generator shall include battery charging system and engine block heater.

• Generator shall include emergency stop controls.

• Generator shall comply with applicable EPA emissions requirements.

• Generator shall include a sound attenuation enclosure or muffler to minimize operational noise.

Fuel System Requirements:

• Vendor shall provide pricing for the following fuel option

Natural Gas.

Automatic Transfer Switch Requirements:

• Provide one (1) automatic transfer switch appropriately sized for the facility load.

• Transfer switch shall automatically transfer designated loads upon utility failure.

• Transfer switch shall automatically return loads to utility service upon restoration of normal power.

• The transfer switch should include bypass and maintenance capabilities if available.

• The transfer switch should provide status indication and diagnostic information.

Electrical & Site Work:

• Vendor shall perform all required electrical work associated with the installation.

• Vendor shall perform any utility coordination requirements.

• Vendor shall perform all trenching, conduit installation, concrete pad requirements, grounding, and site preparation activities.

• Vendor shall restore any disturbed areas resulting from installation.

• Vendor shall coordinate all work to minimize disruption to facility operations.

Monitoring & Controls:

• Provide remote monitoring capability.

• Provide system status notifications.

• Provide alarm notification capabilities.

• Provide maintenance reminders and diagnostic reporting.

• Provide local operator interface for monitoring and control.

Installation Requirements:

Deliver equipment to:

Sumner County Animal Services

1033 Union School Road

Gallatin, TN 37066

• Provide complete installation and commissioning.

• Obtain all permits required for installation.

• Coordinate inspections as required by applicable authorities.

• Perform startup testing and operational verification.

• Conduct full-load testing and transfer switch testing.

• Provide final acceptance testing with facility representatives present.

Training & Documentation:

• Provide operational training for designated Animal Services personnel.

• Provide emergency operation procedures.

• Provide routine maintenance training.

Deliver complete documentation including:

• As-built drawings.

• Electrical diagrams.

• Generator specifications.

• Transfer switch specifications.

• Warranty documentation.

• Maintenance schedules.

• Operations manuals.

• Recommended service procedures.

• Emergency contact information.

Support & Maintenance:

• Provide warranty details for all equipment and installation work.

• Identify standard manufacturer warranty periods.

• Provide emergency service response commitments.

• Provide availability of replacement parts and local service support.

• Provide recommended maintenance schedules and estimated annual maintenance costs.

Vendor Requirements:

A qualified vendor must:

• Be properly licensed to perform electrical and generator installation work within the State of Tennessee.

• Have demonstrated experience with standby generator projects of similar size and scope.

• Provide a minimum of three (3) verifiable references from comparable governmental, public safety, healthcare, animal care, or institutional facilities.

• Provide proof of insurance.

• Be capable of providing emergency service support.

• On-site vendors and/or workers may be required to undergo a background investigation due to working in restricted areas.

• Have manufacturer-authorized technicians available for service and warranty work.

Proposal Requirements:

Proposal submissions shall include:

• Manufacturer and model of proposed generator.

• Generator specifications and cut sheets.

• Transfer switch specifications.

• Fuel type recommendations.

• Project timeline.

• Installation methodology.

• Warranty information.

• Maintenance support options.

• Three (3) customer references.

• Itemized project pricing - Itemized costs that can be adjusted based on budgetary needs.

The proposal shall provide itemized pricing including:

• Generator equipment.

• Automatic transfer switch.

• Fuel system components.

• Electrical installation.

• Site preparation.

• Concrete pad (if required).

• Permits and inspections.

• Startup and commissioning.

• Training.

• Extended warranty options.

• Preventative maintenance agreement for 1 year with the option to renew.

• Total project cost.

Additional Terms:

All bidders shall complete and accept the attached form for contract terms to be accepted by Sumner County.

Site Visit:

There will be a required site visit for all prospective bidders.

The purpose of the site visit is to review the proposed generator location, existing electrical infrastructure, utility service, and access requirements.

Site Visit Date/Time: Thursday, August 27, 2026, from 12:30 PM to 3:00 PM And/or

Friday, August 28, 2026, from 8:30 AM to 10:30 AM

Site Visit Location:

Sumner County Animal Services

1033 Union School Road

Gallatin, TN 37066

Point of Contact:

The point of contact for this RFP is:

Captain Carl McCoy

Desk: 615-442-1852

Email: cmccoy@sumnersherifftn.gov

ADDITIONAL CONTRACT TERMS MADE PART OF THE CONTRACT INITIAL

BETWEEN SUMNER COUNTY ("COUNTY") & Approval of

("VENDOR") Amendment If funds are not authorized by the County legislative body for the goods or services provided by this contract, then the agreement shall end immediately with no additional cost is owed by the County.

The County authorizes no payment acceleration clauses.

Once the initial term of the agreement has passed, any automatic renewal period(s) shall onlv be for 30-dav periods.

Parties hereby agree that any event which brings about the end of this contract, requires that any data, records, or information referencing or created on behalf of or for the County shall be copied or returned to the County in a commercially standard format on a commercially standard media at no cost to County within ten (10) working days or at a time agreed to by the County.

This agreement shall be interpreted pursuant to the laws of the state of Tennessee and any litigation arising from or about this contract shall be filed to the state courts of Sumner County, Tennessee, or the United States District Court for the Middle District of Tennessee.

The County does not agree to arbitration or mediation of any type.

When equipment is returned, all memory, if applicable, shall be removed from the equipment at no cost to the County and Vendor shall guarantee that the equipment will retain no memory of County usage.

Any Equipment which is to be returned to Vendor, shall be returned at cost of Vendor.

The County shall incur no cost.

The County does not indemnify nor hold harmless any party. The County does not pay any collection costs, court costs, or attorney fees.

Contracts are subject to Tennessee Open Records laws, rules, and regulations.

No liens can be placed on Sumner County property.

The County is self-insured.

By acknowledging below and to each line, the undersigned is proclaiming that he/she has the authority to endorse and accept these additional terms and conditions as part of the Vendor contract.

I Vendor

Date

Proposal Package The sealed proposal package will include all the following, when applicable. Any sealed proposal may be rejected as a non-conforming proposal if any applicable item is missing.

• Two complete copies of the proposal or one sealed copy of the proposal along with a flash drive

• Evidence of a valid State of Tennessee business license and/or Sumner County business license, if applicable. If vendor does not have current license, one must be provided within ten business days of award notification.

• Evidence of compliance with the Sumner County insurance requirements, if work is performed on Sumner County property (see section III)

• RFP Sheet/ Contact Information/ Certification by Vendor (Attachment 1)

• Signed and completed Statement of Non-Collusion (Attachment 2)

• Drug-Free Workplace Affidavit (Attachment 3) - Evidence of a company’s safety program and, if supported, a drug testing program

• If proposal is in excess of $25,000, a Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Attachment 4) will be completed; must be completed if performing federal grant work

• Attestation Re Personnel (Attachment 5) must be completed

• References (Attachment 6) will be completed if applicable

• Open Records Acknowledgement (Attachment 7) must be completed

• Properly completed Internal Revenue Service (IRS) Form W-9

The package containing the proposal must be sealed and will be clearly marked on the outside of the package as follows:

Vendor Name/Contact Email Address

20260917 BACKUP GENERATOR FOR SUMNER COUNTY TN ANIMAL CONTROL

DO NOT OPEN

Sealed proposals must be physically received by September 17, 2026 @ 10 AM CST. Proposals received after that time will be deemed invalid. Sumner County is not responsible for delivery from any carriers. Vendors mailing proposal packages will allow sufficient time to ensure receipt of the package by the time specified.

Sumner County shall not accept proposals via electronic transmission such as email, fax, etc. There will be no exceptions. Proposals will be opened and read aloud on September 17, 2026 @ 10 AM CST at the address indicated below.

Proposals may be hand delivered or mailed to the following address.

Sumner County Government Attn: Purchasing Supervisor 355 N Belvedere Drive, Room 302 Gallatin, TN 37066

Vendors must guarantee that all information included in the proposal will remain valid for a period of at least 90 days from the date of proposal opening to allow for evaluation of all proposals.

Samples of items, when called for, must be furnished free of expense and, if not destroyed, will, upon proposer’s request within ten days of RFP opening, be returned at the proposer’s expense. Each sample must be labeled with the proposer’s name, manufacturer’s brand name and number, RFP number, and item reference.

Sumner County is not responsible for any costs incurred by any vendor pursuant to the RFP. The vendor shall be responsible for all costs incurred in connection with the preparation and submission of its proposal.

II. Instructions for Proposal

A. Responses

1. Proposal will include point-by-point responses to the RFP.

2. No erasures or white-out permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent to the error and will be initialed in ink by person signing the proposal.

3. The number of calendar days in which delivery is to be made after the receipt of the order should be stated in the RFP and may be a factor in making an award, price notwithstanding.

4. Transportation and delivery charges will be specified.

5. New materials and supplies must be delivered unless otherwise specifically called for in the RFP.

6. Payment terms should be specified in the proposal, including any discount for early payment. Partial payments will not be approved unless justification for such payment can be shown. Terms should be NET 30 days.

7. Proposal must include a list of exceptions to the specifications, if any.

8. Proposal will include the legal name of the vendor and will be signed by a person legally authorized to bind the vendor to a contract.

9. Other than bonding requirements and business license, any and all proposal requirements will be met prior to submission. Bonding and business license requirements must be met before Sumner County signs contract.

10. The proposer understands and accepts the non-appropriation of funds provision of Sumner County.

11. If noted in the section “proposal specifications” or if later requested, the proposer will be required to provide a reference list of clients.

12. Sumner County is tax exempt. Unless required by law, the vendor will not include taxes in proposal.

13. Sumner County will not enter into any financing agreement(s) with any vendor.

B. Vendors

1. All vendors are required to have a current IRS Form W-9 on file with Sumner County. It can be obtained from the Internal Revenue Service’s website at www.irs.gov.

2. To comply with the Tennessee Lawful Employment Act (50-1-702 and 50-1-703), non-employees

(individuals hired as independent contractors) must have on file any one of the following documents:

• Valid Tennessee driver’s license or photo identification issued by department of safety

• Valid driver’s license or photo identification from another state where the license requirements are at least as strict as those in Tennessee

• U.S. birth certificate

• Valid U.S. passport

• U.S. certificate of birth abroad (DS-1350 or FS-545)

• Report of birth abroad of a U.S. citizen (FS-240)

• Certificate of citizenship (N560 OR N561)

• Certificate of naturalization (N550, N570, or N578)

• U.S. citizen identification card (I-197 or I-179) http://www.irs.gov/

• Valid alien registration documentation or proof of current immigration registration recognized by the United States Department of Homeland Security that contains the individual’s complete legal name and current alien admission number or alien file number (or numbers if the individual has more than one number).

3. If required, a Tennessee business license must be on file in the finance department. Evidence of the license must be provided within ten business days following notification of award. Otherwise, Sumner County may rescind its acceptance of the proposal.

III. Insurance Requirements and Liability

As applicable, each respondent to the RFP who may have employees, contractors, or agents working on Sumner County properties shall provide copies of current certificates for general and professional liability insurance and for workers' compensation at least which meet state standards. The owner or principal must also be insured by workers' compensation if they will be performing any of the services on Sumner County properties. If required, proposer also understands that the evidence of required insurance will be submitted within ten business days, unless specified otherwise under RFP specifications, following notification of award;

otherwise, Sumner County may rescind its acceptance of the proposal.

Sumner County does not indemnify or hold harmless any party.

IV. Clarification and Interpretation of RFP

The words “must” and “shall” in this RFP indicate mandatory requirements. Taking exception to any mandatory requirement shall be grounds for rejection of the proposal. There are other requirements Sumner County considers important but not mandatory, however, in all instances, the proposal must be sufficiently detailed at the time of receipt to make a fair evaluation. It is important to respond in a concise manner to each section of this document and submit an itemized list of all exceptions.

Any alterations to the document made by the proposer may be grounds for rejection of proposal, cancellation of any subsequent award or any other legal remedies available to Sumner County.

In the event that any interested vendor finds any part of the listed specifications, terms, or conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to immediately notify Sumner County, via email at purchasing@sumnercountytn.gov, of such matters.

All questions, including any follow up questions, must be received by September 9, 2026. All inquiries to proposals will be posted on September 10, 2026, on the Sumner County website at www.sumnercountytn.gov under “Request for Proposal (RFP)” a minimum of 5 days before the proposal “deadline”.

Unauthorized contact regarding this RFP with employees or officials of Sumner County other than persons named below may result in disqualification from this procurement process.

Interested parties shall direct all communication regarding this RFP to the following persons (copy all on all communication/email):

http://www.sumnercountytn.gov/

RFP Procedures:

Christi Mullins Purchasing / AP Clerk 355 N. Belvedere Drive, RM 302 Gallatin, TN 37066 purchasing@sumnercountytn.gov

RFP Specifications:

Capt. Carl McCoy cmccoy@sumnersherifftn.gov

V. Bonding Requirements

For any construction contracts, contractor shall first execute a good and solvent bond before the contract can be awarded. The bond shall be for no less than twenty-five percent of the contract price on all contracts in excess of $100,000.

VI. Withdrawal or Modification of Proposal

Proposals may be withdrawn at any time for any reason. A withdrawn proposal may be resubmitted up to the time designated for the receipt of proposals provided it fully conforms to the same general terms and requirements.

VII. Procedures for Evaluating Proposals and Awarding Contract

In comparing the proposals to this RFP and making awards, Sumner County may consider such factors as the quality and thoroughness of a proposal, the record of experience, the references of the respondents, and the integrity, performance, and assurances in the proposal in addition to that of the proposal price. Sumner County reserves the right to ask questions of the proposer for clarification of proposal.

• Proposals will be examined for compliance with all requirements set forth herein.

• Proposals that do not comply may be rejected without further evaluation.

• Proposals will be subjected to a technical analysis and evaluation.

VIII. Awarding of or Right to Seek a New Proposal

Sumner County reserves the right to accept or reject any and all proposals for any reason. Proposals will be awarded to the best overall respondent as determined by that which is in the best interests of Sumner County.

Any award is subject to Sumner County being capable and willing to agree to all terms and conditions on all contract(s) and amendment(s) provided by the vendor.

In case of vendor default, Sumner County may procure the articles or services from other sources and may hold the defaulting vendor responsible for any resulting cost. If the awarded vendor violates any terms of their proposal, the contract, Sumner County policy, or any law, they may be disqualified from proposing for a period of two years for minor violations or longer for major violations. Proposals from disqualified proposers will not be accepted during the period of disqualification.

IX. Open Records

After a proposal is awarded, all proposals will be subject to the Tennessee Open Records Act and will be available to the public, County Commission, and other County staff and individuals upon written request.

mailto:purchasing@sumnercountytn.gov mailto:cmccoy@sumnersherifftn.gov

Instructions can be found under the law director’s tab on the Sumner County website (www.sumnercountytn.gov). Summary information on proposals submitted will be posted on the Sumner County Finance website under the “Purchasing” tab.

X. Assignment

Neither the vendor nor Sumner County may assign this agreement without prior written consent of the other party.

XI. Inspection of Purchases

Articles received which are not equivalent will not be accepted. Sumner County shall have a reasonable period in which to inspect and accept or reject materials without liability. If necessity requires Sumner County to use nonconforming materials, an appropriate reduction in payment may be made.

XII. Invoicing

Invoices are to be submitted to:

Sumner County Sheriff's Office 117 W Smith St Gallatin, TN 37066

The vendor must provide an invoice(s) detailing the payment terms, the amount(s) due, and the due date. All invoices shall indicate any prepayment discounts.

XIII. Contract Nullification

Sumner County may nullify the contract at any time if, in the judgment of Sumner County, the vendor(s) has failed to comply with the terms of the agreement. In the event of nullification, any payment due in arrears will be made to the vendor(s), but no further sums shall be owed to the vendor(s). The agreement between Sumner County and the vendor (s) is contingent upon an approved annual budget allotment, and it is subject, with thirty days notification, to restrictions or cancellation if budget adjustments are deemed necessary by Sumner County.

XIV. Applicable Law

Sumner County is an equal opportunity employer. Sumner County does not discriminate towards any individual or business based on race, sex, color, age, religion, national origin, disability, or veteran status.

The successful vendor agrees he/she shall comply with all local, state, and federal laws, rules, and regulations including, but not limited to, the Rehabilitation Act of 1973 and the Americans with Disabilities Act.

Any contract will be interpreted under the laws of the State of Tennessee.

Sumner County does not enter contracts that provide for mediation or arbitration.

Any action arising from any contract made from these specifications shall be brought in the state courts in Sumner County, Tennessee or in the United States Federal District Court for the Middle District of Tennessee.

http://www.sumnercountytn.gov/

Additionally, it is a violation of state statutes to purchase materials, supplies, services, or any other item from a vendor that is a commissioner, official, or board member that has any financial or beneficial interest in such transaction.

XV. Data Privacy and Security

Personal information (PI) includes but is not limited to that information protected by HIPAA, the HITECH Act, or Gramm-Leach-Bliley or such information which would allow a third party to gain access to the personal, medical, or financial records of any party. Vendor represents and warrants that its collection, access, use, storage, disposal, and disclosure of PI complies with all applicable federal and state privacy and data protection laws.

Vendor represents and warrants that vendor will maintain compliance with SSAE16 standard and shall undertake any audits and risk assessments vendor deems necessary to maintain compliance with SSAE16.

Vendor shall provide Sumner County with the name and contact information for an employee of vendor who shall serve as Sumner County’s primary security contact and shall be available to assist customer in a timely manner, as a contact in resolving obligations associated with any security incident in which it is reasonably suspected that there has been a breach of information security. Vendor shall mitigate or resolve any security incident at vendor’s expense and in accordance with application privacy rights, laws, regulations, and standards.

Vendor shall reimburse Sumner County for actual costs incurred by Sumner County in responding to and mitigating damages caused by any security incident, including all costs of notice and/or remediation incurred under applicable law as a result of the security incident.

XVI. Iran Divestment Act

By submission of this proposal, each proposer and each person signing on behalf of any proposer, and in the case of a joint proposal, each party thereto, certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each proposer is not on the list created pursuant to T.C.A. § 12-12- 106.

ATTACHMENT 1 – RFP Sheet/Contact Information/Certification by Vendor

Sumner County Government 355 N Belvedere Drive, Room 302, Gallatin, TN 37066

Company Legal Name: ______________________________________________________

Company Official Address: ______________________________________________________

Company Website: ______________________________________________________

Company Phone: ______________________________________________________

Date: __________________ Proposal Valid Thru Date: ____December 16, 2026______

Proposal Number/Title: 20260917 Backup Generator for Sumner County TN Animal Control Deadline: September 17, 2026 @ 10 AM CST

Proposal Amount: Fill out, if applicable (for multiple years) check box if price list is attached

Contact person for project administration:

Name: Phone:

Email:

Certification by Vendor:

I, the undersigned, certify that on behalf of vendor, I am authorized to attest and obligate the above certification and to legally bind vendor to these terms, conditions, and obligations.

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

Date

Year Amount

ATTACHMENT 2 – Statement of Non-Collusion

The undersigned affirms they are duly authorized to execute this contract. This company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other respondent. The contents of this proposal as to prices, terms, or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal.

Company:

Address:

Phone:

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

ATTACHMENT 3 – Drug Free Workplace

The Sumner County Government is committed to maintaining a safe and productive work environment for its employees and to providing high quality service to its citizens. The goal of this policy is for Sumner County employees and vendors to remain, or become and remain, drug-free. Abuse of and dependency on alcohol and/or drugs can seriously affect the health of employees, vendors, and citizens, can jeopardize personal safety, can impact the safety of others, and can impair job performance.

Drug-Free Workplace Act of 1988 – Sumner County Government is governed by the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D).

Omnibus Transportation Employee Testing Act of 1991 – Sumner County Government is governed by the Omnibus Transportation Employee Testing Act of 1991 (Pub. L. 102-143, Title V).

Right to an Alcohol and Drug-Free Workplace - Employees have the right to work in an alcohol and drug-free environment and to work with persons free from the effects of alcohol and/or drugs.

Required Alcohol and Drug Tests - Alcohol and drug testing for safety sensitive employees will be in accordance with the provisions contained in the Sumner County Alcohol and Drug Policy adopted by departments which have safety sensitive positions.

Contracts – Any vendors providing goods or services to Sumner County Government must comply with all state and federal drug free workplace laws, rules and regulations and so certify this compliance by completion of the DRUG-FREE

WORKPLACE AFFIDAVIT (Attachment 3, page 2).

ATTACHMENT 3 (page 2) – Drug Free Workplace Affidavit

STATE OF

COUNTY OF

The undersigned, principal officer of , an employer of five or more employees contracting with Sumner County Government to provide goods or services, hereby states under oath as follows:

1. The undersigned is a principal officer of (hereinafter referred to as the “company”) and is duly authorized to execute this affidavit on behalf of the company.

2. The company submits this affidavit on behalf of the company.

3. The company is in compliance with all state and federal laws, rules, and regulations requiring a drug-free workplace program.

Further affiant saith not.

Principal Officer (printed)

Principal Officer (signature)

STATE OF

COUNTY OF

Before me personally appeared , with whom I am personally acquainted (or proved to me based on satisfactory evidence) and who acknowledged that such person executed the foregoing affidavit for the purposes therein contained.

Witness my hand and seal at the office this day of , 20 .

Notary Public

My commission expires:

ATTACHMENT 4 – Certification Regarding Debarment, Suspension, and Other Responsibility Matters

The prospective participant certifies, to the best of its knowledge and belief, that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions under federal non-procurement programs by any federal department or agency.

2. Have not, within the three-year period preceding the proposal, had one or more public transactions (federal, state, or local) terminated for cause or default; and

3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three-year period preceding the proposal, been convicted, or had a civil judgement rendered against it

• For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local) or a procurement contract under such a public transaction.

• For the violation of federal or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or proposal rigging; or

• For the commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property.

I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of the award. In addition, under 18 U.S.C. § 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to five years, or both.

Company Legal Name

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

_____ I am unable to certify to the above statement. Attached is my explanation.

ATTACHMENT 5 – Attestation Re Personnel

ATTESTATION RE PERSONNEL USED IN CONTRACT PERFORMANCE

Company Legal Name:

Federal Employer Identification Number (or Social Security Number):

The contractor, identified above, does hereby attest, certify, warrant, and assure that the contractor shall not knowingly utilize the services of an illegal immigrant in the performance of this contract and shall not knowingly utilize the services of any subcontractor who will utilize the services of an illegal immigrant in the performance of this contract.

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)

ATTACHMENT 6 – References

1. Project Name/Location: _________________________________________________________

Agency/Department:

Date of Project: Dollar Value: __

Project Manager/Contact:

Phone: __________Email: ________________________________

2. Project Name/Location: _________________________________________________________

Agency/Department:

Date of Project: Dollar Value: __

Project Manager/Contact:

Phone: ___________________________Email: ________________________________

3. Project Name/Location: _________________________________________________________

Agency/Department:

Date of Project: Dollar Value: __

Project Manager/Contact:

Phone: ___________________________Email: ________________________________

4. Project Name/Location: _________________________________________________________

Agency/Department:

Date of Project: Dollar Value: __

Project Manager/Contact:

Phone: ___________________________Email: ________________________________

*Proposers may copy this page and submit additional references.

ATTACHMENT 7 – Open Records Acknowledgement

The undersigned acknowledges after a proposal is awarded, all proposals will be subject to the Tennessee Open Records Act and will be available to the public, County Commission, and other County staff and individuals upon written request.

Authorized Company Representative Name and Title (printed)

Authorized Company Representative (signature)