Backflow testing and certification services

Eastern Municipal Water District (EMWD) is seeking proposals for Backflow Testing and Certification Services through RFP #3851, covering approximately 4,000 USC-approved backflow prevention assemblies within its 601 square mile service area in Southern California. The procurement is a competitive solicitation for initial and non-compliance testing of backflow devices ranging from 3/4 to 12 inches in size. Contractors must be capable of testing all types and models of backflow assemblies, completing initial testing within two business days of request, and responding within four business hours. Proposers must demonstrate a minimum of five years of demonstrated experience, maintain valid gauge calibration and backflow prevention tester certifications, and provide comprehensive insurance coverage. Evaluation criteria will include price, qualifications, experience, response times, safety record, and compliance with licensing requirements. The proposal is due by 4:00 PM on October 6, 2025, with the contract term set for one year and four potential one-year renewal options.

The RFP does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows EMWD to award multiple contracts and potentially add additional contractors during the contract term. Pricing will remain firm for the first year, with potential annual adjustments up to 3% based on specific economic indicators and subject to EMWD's approval. While no incumbent vendors are explicitly mentioned, the district requires strict adherence to its Best Management Practices manual, which includes comprehensive standards for backflow prevention assembly testers. Contractors must complete a mandatory district orientation, follow USC Foundation for Cross-Connection Control and Hydraulic Research testing procedures, and comply with detailed installation and conduct guidelines. Though specific budget ranges are not disclosed, the scope encompasses testing services for approximately 4,000 backflow assemblies across the district's service area, suggesting a potentially significant contract value.