Backflow prevention equipment and installation

The State of West Virginia Department of Health and Human Resources is soliciting bids through an Agency Request for Quote (ARFQ WSH2500000005) for the one-time purchase and installation of backflow prevention equipment at William R. Sharpe, Jr. Hospital located at 936 Sharpe Hospital Road, Weston, West Virginia 26452. The procurement seeks a single 4-inch Watts LF909 Series Reduced Pressure Zone Assembly backflow prevention device with lead-free construction and stainless steel seat, along with complete installation services and ancillary materials and labor. Installation requirements include bypass line installation per WV American Water regulations, placement of the assembly in the existing pump house before any line splits, installation of a drain from the assembly to the pump house exterior, and site cleanup, with equipment delivery required within 30 days of purchase order receipt and installation completion within 30 days of equipment arrival. A mandatory pre-bid meeting is scheduled for 9:00 AM on May 20, 2025, at the hospital location, with attendance required for bid acceptance; vendors may submit written questions no later than May 27, 2025 at 12:00 PM to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov; sealed bids are due June 3, 2025 at 1:30 PM and must be submitted electronically through wvOASIS or in sealed format. Qualified vendors must be registered with the West Virginia Secretary of State's Office, maintain a valid West Virginia Contractor's License, possess Commercial General Liability Insurance and Automobile Liability Insurance with minimum coverage of $1,000,000 or more per occurrence with the State named as additional insured, and submit a Drug-Free Workplace Affidavit complying with West Virginia Code 21-1D-5. Award will be made to the lowest-cost responsive bidder meeting all technical specifications and compliance requirements; installation must comply with manufacturer recommendations, West Virginia Department of Health and Human Resources guidelines, local water authority requirements, and industry best practices, with final inspection and approval required from WV American Water, and vendors must provide a 12-month warranty on all labor performed.

No set-aside designations or restrictions limiting bidder eligibility are identified in the solicitation documents, though vendors must satisfy the Purchasing Affidavit requirements confirming they are not in default on monetary obligations to the State or its political subdivisions, including payroll taxes, property taxes, sales and use taxes, and fire service fees. The solicitation does not identify any incumbent vendors or current contractors for this new equipment procurement. Vendors must submit a Performance Bond and Labor/Material Payment Bond, each equal to 100% of the contract value, prior to award, and must accept payment by electronic funds transfer or P-Card; pricing is firm for the life of the contract unless otherwise authorized by the State. The contract may be funded in whole or in part with federal funds, subjecting vendors to compliance with 2 C.F.R. 200.317 through 200.327 and associated federal requirements including Davis-Bacon prevailing wage rates, anti-kickback protections, equal employment opportunity requirements, and debarment and suspension checks through the System for Award Management. No specific budget amount or award value is disclosed in the procurement documents, as award determination is based solely on the lowest grand total bid price submitted by qualified vendors meeting all technical and compliance specifications.