B-2618BM New Vehicle Emergency Equipment

Gwinnett County Public Schools (GCPS), the largest school system in Georgia serving over 140 schools and 182,000 students, is soliciting competitively sealed bids for the purchase and installation of new vehicle emergency equipment through a single-vendor award contract. The procurement seeks bids for approximately 15-17 vehicles annually, with all labor and installation costs to be included in unit pricing submitted as a comprehensive bid. Required qualifications include having a location, affiliate, or subcontractor capable of installing equipment within 60 miles of 600 Old Snellville Highway, Lawrenceville, Georgia; the ability to complete approved orders within 72 hours of vehicle pickup; the capacity to provide weekly status reports; assignment of a dedicated account manager and central billing contact; and submission of at least three references demonstrating similar projects completed within the past five years. All listed equipment items must include both workmanship and product warranties with a minimum of one-year workmanship coverage. The supplier may be required to drive vehicles during installation and must provide valid driver's licenses and proof of insurance for all drivers, assuming full responsibility for any accidents, damage, or injuries. Digital bid submissions are due by Monday, May 18, 2026 at 9:00 AM EST through Euna Procurement (formerly Bonfire), with all questions or communications required to be submitted in writing by Monday, May 11, 2026 at 9:00 AM EST. The initial contract term runs from July 27, 2026 or upon award through July 26, 2027, with GCPS reserving the right to renew for up to four additional one-year periods for a maximum total contract term of five years, subject to Board of Education approval. Award will be made to the lowest responsive and responsible bidder, with pricing to remain firm throughout the initial contract term.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting the types of organizations eligible to respond. No incumbent vendors or current contractors are listed in the available procurement materials. GCPS is exempt from state and local taxes, and suppliers should not include tax charges in their billing. The supplier must bear full responsibility for providing valid proof of insurance for all drivers operating vehicles during the installation process. While a specific budget range or award value is not disclosed in the solicitation summary, the contract encompasses a multi-year commitment with annual equipment purchases for approximately 15-17 vehicles, suggesting a material commitment over the potential five-year contract term. Vendors interested in bidding must register at the Euna Procurement portal at http://Gwinnett.Bonfirehub.com to receive notices, download complete solicitation documentation, and submit their response.