Award Recommendation - S/V Steelhead RFP 210000001290

The State of Michigan Department of Natural Resources Procurement office issued RFP 21-1290 to procure haul out and maintenance services for the S/V Steelhead vessel through its Fisheries Division. The solicitation was posted on SIGMA VSS on March 9, 2021, with a twenty-calendar-day response period and proposals due on March 29, 2021. The procurement sought a contractor capable of providing comprehensive vessel maintenance and haul out services, with deliverables and work requirements outlined in Schedule A Statement of Work and specifications published in the RFP. The evaluation process assessed bidder responsibility and proposal responsiveness against mandatory requirements, with evaluation conducted by Solicitation Manager Lisa Crozier-Green in collaboration with DNR Fisheries Division Subject Matter Experts Dave Clapp and Patrick O'Neill. Evaluation criteria included compliance with published specifications, the Vendor Questions Worksheet, and overall lowest price consideration, which factored in geographic location and travel requirements for state inspections and work acceptance. This was a one-time buy procurement with no ongoing term or renewal options.

Three bidders submitted proposals: Eldean Company of Macatawa, Michigan; K&M Industrial, LLC of Gladstone, Michigan; and MCM Marine, Inc. of Sault Ste. Marie, Michigan. Eldean Company was eliminated from consideration for failing to meet mandatory requirements. Both K&M Industrial, LLC and MCM Marine, Inc. passed evaluation criteria and proceeded to pricing consideration, with K&M Industrial submitting the lowest base price of $130,497.00 and MCM Marine, Inc. bidding $133,124.00. The award was recommended to MCM Marine, Inc. at $133,124.00 based on overall lowest cost, as MCM Marine's Sault Ste. Marie location required only 220 miles and four hours round trip per site visit for state inspections, compared to K&M Industrial's 380 miles and seven hours round trip requirement, making MCM Marine the most cost-effective option when travel and inspection factors were incorporated into the evaluation. No set-aside designations, disadvantaged enterprise restrictions, or technology integration requirements were specified in the available documentation.