award recommendation and evaluation synopsis.docx
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- Solicitation number
- NIA1 751 210000000913 1
- Issued by
- Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis from the State of Michigan Department of Natural Resources Procurement office regarding RFP 21*1290 for the Fisheries Division. The solicitation sought a contractor to provide haul out and maintenance services for the S/V Steelhead vessel. The RFP was posted on SIGMA VSS on March 9, 2021, for a twenty-calendar-day period with proposals due on March 29, 2021. Three bidders submitted proposals: Eldean Company of Macatawa, Michigan; K&M Industrial, LLC of Gladstone, Michigan; and MCM Marine, Inc. of Sault Ste. Marie, Michigan. The evaluation was conducted by the Solicitation Manager Lisa Crozier-Green in collaboration with DNR Fisheries Division Subject Matter Experts Dave Clapp and Patrick O'Neill. This is a one-time buy with no ongoing term or renewal options indicated. The evaluation process assessed bidder responsibility and proposal responsiveness against published specifications, including a Vendor Questions Worksheet and Schedule A Statement of Work requirements.
The evaluation results determined that Eldean Company failed to meet mandatory requirements and was eliminated from consideration. Both K&M Industrial, LLC and MCM Marine, Inc. passed the evaluation criteria and proceeded to pricing consideration. K&M Industrial, LLC submitted the lowest base price of $130,497.00, while MCM Marine, Inc. bid $133,124.00. However, the award was recommended to MCM Marine, Inc. at $133,124.00 based on the evaluation of overall lowest price, which incorporated geographic location and travel requirements for state inspections and work acceptance. MCM Marine, Inc.'s location in Sault Ste. Marie required 220 miles and four hours round trip per site visit, compared to K&M Industrial's location at 380 miles and seven hours round trip, making MCM Marine the lowest overall cost option when travel and inspection factors were considered.
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Text version
STATE OF MICHIGAN PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan, Constitution Hall, Third Floor |
| Lansing, MI 48933 |
Award Recommendation Notice of Intent to Award Number 210000000913
The Department of Natural Resources Procurement office has completed the evaluation of RFP 21*1290 for Fisheries Division, S/V Steelhead Haul Out and Maintenance and has recommended an award to MCM Marine, Inc. in the amount of $133,124.00.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov 517-388-6626
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Haul Out and Maintenance of S/V Steelhead for DNR Fisheries Division. This is a one-time buy.
Bidders:
The RFP was posted on SIGMA VSS on March 9, 2021 for a period of twenty calendar days. The following bidders submitted proposals by the published due date of March 29, 2021.
| Bidder |
| Address |
City, State Zip
SDVOB*
| Eldean Company |
| 2223 South Shore Drive |
Macatawa, MI 49434
NO
| K&M Industrial, LLC |
| 80 Delta Avenue |
Gladstone, MI 49837
NO
| MCM Marine, Inc. |
| 1065 East Portage Avenue |
Sault Ste. Marie, MI 49783
NO
*SDVOB: Service-Disabled Veteran Owned Business
Evaluation Synopsis I. Evaluation Process A Responsible Bidder is a bidder that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with DNR Fisheries Division Subject Matter Experts, which consisted of the following individuals:
Lisa Crozier-Green, Solicitation Manager Dave Clapp, DNR Fisheries Division, Subject Matter Expert Patrick O’Neill, DNR Fisheries Division, Subject Matter Expert
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Specification |
| Eldean Company |
| K&M Industrial, LLC |
| MCM Marine, Inc. |
| Vendor Questions Worksheet | ||
| FAIL | PASS | PASS |
| Schedule A – Statement of Work | ||
| PASS | PASS | PASS |
| PROPOSAL DETERMINATION | ||
| FAIL | ||
| PASS | ||
| PASS |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable |
| K&M Industrial, LLC |
| MCM Marine, Inc. |
| Haul Out and Maintenance S/V Steelhead |
| $130,497.00 |
| $133,124.00 |
| Total Price |
| $130,497.00 |
| $133,124.00 |
To determine the lowest overall price, the DNR considered the geographic location of bidders who received a PASS rating, and the distance / travel time required for the DNR to conduct onsite inspections and acceptance of work completion, etc., i.e. 380 miles and 7 hours round trip versus 220 miles and 4 hours round trip, per site visit.
VII. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest overall price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to MCM Marine, Inc. in the amount of $133,124.00.
Version 1 Revised: 8/2019
Version 1: 8/2019 image1.jpeg
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