Award Products, Trophies & Incentive Items

Katy Independent School District (Katy ISD) has issued a Request for Proposals (RFP #2510AK) seeking vendors to provide award products, trophies, and incentive items for multiple district campuses and departments. The procurement aims to establish a resource directory of qualified suppliers capable of delivering a comprehensive range of recognition items including pins, badges, medals, plaques, ribbons, sculptures, timepieces, trophies, and token tower services. The evaluation criteria for vendor selection involves a 100-point scoring system, with purchase price weighted at 30 points, vendor reputation at 10 points, product quality at 15 points, and alignment with district needs at 15 points. Proposals are due on January 12, 2026, at 2:00 PM CST, with the initial contract term set for one year from the award date (March 4, 2027), and potential annual renewals for up to four additional years. Vendors must submit pricing through the Katy ISD Bonfire System and provide catalog/price lists with potential percentage discounts, with firm pricing required for the first contract term.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to complete comprehensive certifications covering federal, state, and local compliance requirements, including non-discrimination policies, equal employment opportunity standards, and various regulatory certifications. While a specific budget range is not disclosed, the RFP indicates that Katy ISD is seeking the best value and maintains flexibility to award multiple contracts to vendors offering unique and valuable items. Delivery terms are established as F.O.B. Destination with inside delivery during regular district hours, and payment will be processed through an E-Payables solution. Vendors must also provide a completed W-9 form, demonstrate compliance with various federal and state regulations, and be prepared to meet specific technical submission requirements using compatible browsers and office software versions.