A/V EQUIPMENT

Solicitation # WCCADV25308
Posted 5/8/25, 12:00 AM
No Updates
Due 5/29/25, 2:00 PM
Source
No public source available
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Westchester Community College is seeking a competitive procurement for audio-visual equipment through a Request for Quotation (RFQ) process, with a bid due date of May 29, 2025 at 2:00 PM. The comprehensive solicitation involves acquiring multiple technology items, specifically 19 Panasonic 5200-Lumen WUXGA DLP Projectors, 19 StarTech HDMI HDBaseT Extenders, 8 Pyle Bluetooth Stereo Amplifier Receivers, 13 IPEVO V4K Pro USB Document Cameras, 2 Shure Beta58A Supercardioid Dynamic Microphones, 5 SMART Interactive Displays, 5 Gabor Tilt Mounts, and 38 Rocstor Mini DisplayPort to HDMI Adapters. All equipment will be delivered to the Westchester Community College Receiving Arena located at 75 Grasslands Road in Valhalla, New York. The RFQ requires sealed envelope submissions with original signatures, and alternates to specified brand names will be considered with appropriate backup documentation. Vendors are prohibited from withdrawing their bid for 45 days after the opening date, and all quotes must be identified with the specific request for quote number WCC-ADV25308.

The procurement opportunity emphasizes several diversity and inclusion initiatives, including preferences for businesses owned by persons of color, women, and/or service-disabled veterans. Bidders must comply with New York State labor law requirements, including maintaining a sexual harassment prevention policy with annual training. The solicitation mandates that vendor quotes cannot exceed prices charged to similar customers in the same industry, and bidders must certify independent pricing without collusion. The college reserves the right to reject any or all bids and may award contracts by individual items, grouped items, or by lot. While specific budget ranges are not explicitly detailed, the comprehensive nature of the equipment procurement suggests a substantial investment in technological infrastructure for the college. Additionally, all responses are subject to the New York State Freedom of Information Law and may be considered public records, ensuring transparency in the procurement process.

Generated 5/9/25, 8:48 AM