Schedule A - Revision 3-4-2022.pdf

SCHEDULE “A”

REQUEST FOR QUOTATION INSTRUCTIONS AND CONDITIONS

1. Each bid must be addressed to: Purchasing Agent, Westchester Community College Purchasing Department, 75 Grasslands Road, Administration Building, Room

226, Valhalla, New York 10595. No bidder may withdraw their bid within 45 days of the actual date of the bid opening.

2. In order to be valid, all bids must be properly signed and received by the Westchester Community College Purchasing Department on or before the bid due date and time specified. If your company is not going to submit a quote for this bid, it is requested that the bid document be returned marked “no Bid” with an explanation.

3. All items furnished shall comply in all respects with applicable Federal, State and County laws and regulations, including, but not limited to, the Federal Food, Drug and Cosmetic Act and subsequent decisions of the Department of Agriculture or any other administering agency.

4. All pricing for items includes discount from catalogue prices or reflect the pricing on SUNY contracts, whichever is less.

5. Awards may be made by individual item, grouped items or by lot.

6. The College reserves the right to reject any or all bids, or any portion thereof.

7. Any deviation from specifications or the indicated brand shall be clearly added to the Westchester Community College Request for Quotation form and fully explained by accompanying circulars, specifications sheets or samples with submitted bid. Westchester Community College reserves the right to accept equals approved by the Purchasing Agent. If exception to indicated brand is not noted, bidder is required to deliver brand specified.

8. Purchases by Westchester Community College Purchasing Department (a unit of the County of Westchester) are NOT subject to any Federal, State or Local Taxes.

Do not include any of these taxes when bidding or invoicing.

9. Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of Bidder’s name from Bidders List. Any additional cost incurred by the College may be charged to the original vendor.

10. All items delivered must be guaranteed against faulty materials and workmanship. Deliveries of incorrect or faulty items will be REJECTED and returned at vendor’s expense.

11. All deliveries are to be considered DOCK DELIVERY unless otherwise stated.

12. Shipping terms will be considered F.O.B. – Destination and without charges of any type unless originally specified in the awarded quote.

13. The LDPO shall be signed in its correct corporate name by a duly authorized officer.

14. If the Bidder is a partnership, the Bid shall be signed in the full name of the partnership by a duly authorized partner.

15. If the Bidder is an unincorporated business firm other than a partnership and a trade name is used, the bid shall be signed in the full trade name by the person(s) conducting the business.

16. By submission of its quote, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint quote each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

i. Each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State Finance Law; and

ii. The prices in the quotes have been arrived at independently without collusion, consultation, communication or agreement for the same purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; and

iii. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly to any other bidder or to any competitor; and

iv. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a quote for the purpose of restricting competition.

17. The bidder certifies that this quote is made without any connection with any other person submitting a quote for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person whose salary is payable in whole or part from the County treasury, is directly or indirectly interested therein, or in the supplies, materials and equipment to which it relates, or in any portion of the profits thereof. This provision shall not apply in instances of direct or indirect holdings of less than 1% of the stock of the corporation.

18. Full consideration is given to items meeting specifications and made with recycled materials.

19. All quotes should be for new equipment unless otherwise stated,

20. The Bidder's prices for items sold to the College will not exceed the price for the same or similar items sold to other customers in the same or similar industry as the

College, for the same or similar quantities of product in a similar product mix, under the same or similar terms and conditions. The College acknowledges, however, that due to the vast numbers of items sold by Bidder and Bidder’s extensive customer base, Bidder cannot assure the College that each and every sale of an individual item to another customer will be at or above the price to the College.

21. By submission of this Bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the NYS labor law. A model policy and training has been created by the NYS Department of Labor and can be found here:

https://www.ny.gov/programs/combating-sexual-harassment-workplace

22. The College encourages and supports meaningful participation by business enterprises owned and controlled by persons of color, women and/or service-disabled veterans for County contracts and purchases.

IF YOU ARE A BUSINESS ENTERPRISE OWNED AND CONTROLLED BY PERSONS OF COLOR, WOMEN AND/OR SERVICE- DISABLED VETERANS, PLEASE CHECK THE APPROPRIATE BOX BELOW AND PROVIDE THE COLLEGE WITH THE CERTIFICATION(S). Rev. 1.11.19 -3/4/2022

FAILURE TO PROVIDE ALL REQUESTED INFORMATION MAY RESULT IN BID DISQUALIFICATION

COMPANY NAME:_______________________________ FEDERAL ID NO.:________________________ [Please Print]

PAYMENT TERMS:__________________________________________________ DELIVERY:_________________________________A/R/O

[After Receipt or Order]

PHONE NO.: ______________________________________________________ FAX NO.:___________________________________

E-MAIL ADDRESS:__________________________________________________ WEBSITE:___________________________________

CONTACT NAME & TITLE:____________________________________________ [SIGNATURE]:_______________________________

WBE MBE SERVICE-DISABLED VET

https://www.ny.gov/programs/combating-sexual-harassment-workplace