A/V - Engineering North 2nd & 3rd Floors

Oklahoma State University (OSU) through the Oklahoma A&M System Purchasing Department issued a Request for Proposal (RFP Number OSUA&M-RFP-000602-2019) for audio-visual equipment and installation at Engineering North's 2nd and 3rd floors. The procurement was open from March 12, 2019, to March 29, 2019, with site visits scheduled for March 19 and 21, 2019. The project specifically requires providing and installing audio-visual equipment, accessories, and associated training, with cabling installation to commence upon bid award. The estimated equipment installation timeline is from June 1, 2019, to July 1, 2019. The contract will be awarded using the Best Value method, with bidders required to submit a firm price bid FOB Destination in Stillwater, Oklahoma, which must include all packaging, handling, shipping, and delivery costs. Evaluation criteria include submission of a Non-collusion Certificate and Certificate of Compliance, with payment terms set at 0% 30, Net 30. The commodity code for this procurement is 45000000, covering Printing and Photographic and Audio and Visual Equipment and Supplies.

The RFP did not explicitly outline specific set-aside designations or restrictions on responding organizations. The contract was ultimately awarded to Aspen Custom Electronics Inc. Bidders were warned that any contact with end users, departments, or contracted parties during the bid and evaluation process could result in disqualification. While specific budget ranges were not detailed in the provided documentation, the procurement was focused on comprehensive A/V equipment installation for specific university building floors. The project requires technical capabilities in audio-visual system design, installation, and training, suggesting a preference for vendors with specialized experience in educational technology infrastructure. Potential bidders were expected to have the technical expertise to handle complex A/V system deployments in an academic environment, with the ability to complete the installation within the specified timeframe of June 1 to July 1, 2019.